Wrapping up of the 8 Year Gas Tax
Agreement
April 2013
Overview
Part l – Overview of the New Gas Tax Agreement
Part ll – Payments and Reporting Requirements
 8 year Municipal/ ICG Allocations ($143M)
and Payments
 Current Year Reporting Requirements
 Future Years Reporting Requirements
Part IlI - Managing of Gas Tax allocations, payments and
projects
 Managing Gas Tax Allocations and Payments
 Managing Gas Tax Projects
Part IV – New Processes for 2013
 Economic Action Plan Signage
 Outcomes Report
Part V – Key Messages
Overview of the New Gas Tax Agreement
The Federal Government stated in the
2013 Budget that:
 “there will be $21.8 billion in Gas Tax
payments over the next 10 years.”
“Gas Tax Agreements will be signed [with
the jurisdictions] by March 31, 2014.”
“The list of existing eligible investment
categories will be expanded to include:
highways, local and regional airports, shortline rail, short-sea shipping, disaster
mitigation, broadband and connectivity,
Brownfield redevelopment, culture, tourism,
sport and recreation.”
Overview of the New Gas Tax Agreement
(cont’d)
• Administration details, reporting and
accountability requirements of the
new agreement are not known at this
time and we will advise as more
details are released from
Infrastructure Canada.
Part Il
Payments and Reporting
Requirements
8 year Municipal/ ICG Allocations ($143M)
and Payments
• We are currently in the last year of the
8 year Gas Tax Funding allocation.
• As of March 31, 2013, Municipal
Affairs has paid out $112.2M.
• $30.8M is remaining to be paid.
$13.7M in approved applications
$14.6M in applications required from
recipients
$2.5M held because of non-compliance
8 year Municipal/ ICG Allocations ($143M)
and Payments (cont’d)
• Only 2 payments remain within the
current Gas Tax Funding Agreement.
• These payments are scheduled to be
released in October 2013 and
February 2014, subject to compliance
of recipients.
• Payments held for non-compliance
can be released as the noncompliance issues are cleared.
Current Year Reporting Requirements
You must submit the following documents:
• 2013 Budget and the 2014 Budget which is
due December 31, 2013;
• AERs up to and including the 2012 AER;
• Final Copy of ICSP;
• Outcomes Report;
• Amendment to your agreement;
• CIP for remaining allocation; and
• All PSAB compliant Audited Financial
Statements up to the 2012 fiscal year which
are due June 30, 2013.
All documents are subject to review and
reconciliation.
Future Years Reporting Requirements
•
•
•
•
•
March 31, 2014:
June 30, 2014:
December 31, 2014:
March 31, 2015:
March 31, 2015:
2013 AER and Outcomes Report
2013 Audited PSAB Financial Statements
2015 Budget
2014 AER and Outcomes Report
All approved projects must be
completed, gas tax funding must be
spent and loans must be repaid.
• June 30, 2015:
2014 Audited PSAB Financial Statements
• December 31, 2015: 2016 Budget
• March 31, 2016:
2015 Final AER and Final Outcomes Report
Reporting requirements end when all gas tax funds (allocations
plus interest) received is spent and accounted for and reconciled
with MA and all outcomes are reported.
Part IIl
Managing of Gas Tax
allocations, payments
and projects
Managing Gas Tax Allocations and Payments
8 Year Allocation:
Approved Projects:
CIP Owed to MA:
$100,000
($60,000)
$40,000
Approved Projects:
$60,000
Funds Received to date: ($32,000)
Total Owed to Town:
$28,000
Managing Gas Tax Projects
(A)
Project
Name
(B)
Project
Number
(C)
Date
Approved
(D)
Approved
Amount
(E)
Spent in
2007
(F)
Spent in
2008
(G)
Total Spent
(E + F)
(H)
Left to
Spend
(D-G)
Municipal
Building
Retrofit
120-2007123
1-Jan-07
$10,000
$3,000
$5,000
$8,000
$2,000
Municipal
Plan
112-2008432
1-Mar-08
$20,000
$0
$20,000
$20,000
$0
Managing Gas Tax Projects (cont’d)
Submit a CIP for a new project. All
projects must be pre-approved.
Submit a CIP as soon as a cost overrun
in an approved project is identified.
Submit a resolution and explanation to
decrease the approved amount to the
actual cost of a completed project.
Submit a resolution to delete a gas tax
project where no costs have been
incurred.
Part IV
New Processes for 2013
Economic Action Plan Signage
• On October 31, 2012, the Economic Action
Plan Signage Policy was sent to all
recipients.
• The following criteria requires the
installation of an Economic Action Plan
Sign:
• Active Transportation: all projects over $5,000;
• Water: all projects over $20,000;
• Waste Water: all projects over $20,000;
• Solid Waste: all projects over $20,000; and
• Community Energy Systems: all projects over
$20,000.
Economic Action Plan Signage (cont’d)
• Recipients must follow the Infrastructure
Canada Project Sign Design and Installation
Guide.
• All signs must be installed and visible for
the duration of the project - 7 days before
until 30 days after construction ends.
• Once the sign has been installed, please
email signs@infc.gc.ca indentifying the
project name(s) and community.
• Recipients are advised to take photographs
of the sign to keep in their gas tax file.
Outcomes Report
• Outcomes Report is a requirement of the
Gas Tax Agreement.
• The purpose of the Outcomes Report is to
provide a provincial summary of how all
completed projects contribute to Cleaner
Air, Cleaner Water and Reduced
Greenhouse Gas Emissions.
• The Gas Tax Secretariat sent all recipients
a list of projects that were approved
between 2006 and 2012.
Outcomes Report (cont’d)
• All recipients were required to complete the
report by the date specified on the
Outcomes Package.
• The Gas Tax Secretariat will be establishing
an annual outcomes data collection
process.
• It is very important to maintain all Gas Tax
records as specified in the Agreement.
Outcomes Report (cont’d)
Completing the Outcomes Report:
1. Confirm that all information provided in
the Outcomes Report is accurate.
2. Fill in all the blank spaces.
3. In the “Outcomes Measures” column, use
the appropriate indicators provided.
4. In the “Quantitative Outcomes” column,
provide a numerical value for the chosen
measure.
5. Provide “Start” and “End Dates” for
projects that are “In-Progress” or
“Completed”.
Part V
Key Messages
Key Messages
The following documents are overdue and
should be submitted immediately:
• 2013 Budget
• AERs up to and including the 2012 AER;
• Final Copy of ICSP;
• Outcomes Report;
• Amendment to your agreement;
• CIP for remaining allocation and for any
adjustments to approved amounts; and
• PSAB compliant Audited Financial Statements
up to December 31, 2011.
Key Messages (cont’d)
The following documents are due this
year:
• 2014 Budget which is due December
31, 2013.
• The PSAB compliant Audited Financial
Statements for 2012 are due June 30,
2013.
How do I contact the GTS?
Gas Tax Secretariat
Department of Municipal Affairs
Confederation Building, West Block
P.O.Box 8700
St. John's, NL
A1B 4J6
Phone: 1-877-729-4393
Fax : 709 729 3605
Website : www.ma.gov.nl.ca/ma/gta/
Email: gastax@gov.nl.ca
Questions