BARNSTABLE
COUNTY
PURCHASING
DIVISION
LAWS THAT GOVERN
WHAT WE PURCHASE
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CHAPTER 30B – Goods & Services
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CHAPTER 149 – Every contract for the
construction, reconstruction, installation, demolition,
maintenance or repair of any building by a public
agency.
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Purchases over $5000 require the solicitation of three
quotes
Over $25,000 requires sealed bids
Estimated cost between $10,000 and $24,999 requires
solicitation of quotes
Over $25,000 – sealed bids
CHAPTER 30, 39M – Public Works Construction
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Over $10,000 – sealed bids
Purchase Orders
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County Policy – All purchases over $100
require a purchase order
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FY ’13 – 4,215 County purchase orders
approved, posted and maintained totaling
$18,354,543.80
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FY ‘13 – 736 purchase orders for towns
for a total of $143,495.31.
73 town departments
Bids and RFP’s for County
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Electrical Finish Work – $113,400.00
Fire Alarm Replacement at the HOC - $18,600.00
Fire Alarms at the HOC- $72,400.00
Wastewater Alternatives - $45,000.00
Web Based Tool - $45,000.00
Waste Water Project Management - $170,130.00
Regional Market Analysis - $88,120.00
Data Inventory - $46,545.00
Water Quality Facilitation - $100,00.00
Water Quality Engineering - $500,000.00
Waste Water Management – $350,000.00
Technical Support for IT – $35,000.00
Service Desk Analyst - $45,000.00
Audit - $42,750 per year for 3 years
Computer Programming for Registry of Deeds - $30,000 per year/ 3 years
Computer Services for the ROD- $80,000 per year/three years
Incinerators - $28,980.00
TOTAL – $2,117,425.00
COLLECTIVE BIDS
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Supply and Delivery of Gasoline & Diesel Fuel – 5,960,757.00
Supply and Delivery of Fuel Oil - $392,977.00
Roadway Construction and Materials - $1,125,790.00
Road Resurfacing – $2,015,622.00
Roadway Crack-filling - $557,405.00
Public Works – Roadway - $1,007,054.00
Roadway Construction - $6,732,870.00
Golf Course Materials and Services
Supply and Delivery of Chemicals for Water Departments - $440,253.00
Bulk Purchase of Copy Paper - $229,420.00
Disposal of Construction and Demolition Wastes - $450,000.00
Transportation of Municipal Solid Waste -$165,000.00
Lease and Maintenance of Portable Toilets - $77,000.00
Remote Set of Oyster/Hard Clam Seed- $40,000.00
On-Call Tradespersons – Electrical and Plumbing - $63,000.00
Elevator Maintenance and Repair - $63,736.00
Household Hazardous Waste - $150,000.00 per year
Office Supplies and Toners - $500,000.00 per year
Janitorial Supplies
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TOTAL – $19,970,884.00
CAPE COD ASSOCIATION
OF PUBLIC PURCHASING
OFFICIALS (CCAPPO)
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Established by the County Purchasing Division in 2006 to provide
education and discussion of regional purchasing issues.
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Open to all who are involved in the purchasing duties in their
towns
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The Inspector General has recognized CCAPPO and allows
members to receive recertification credits for the MA Certified
Public Purchasing Officials (MCPPO) designation for attendance
at CCAPPO meetings
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Led to the solicitation establishment of several collaborative bids:
Elevator Repair Maintenance, Portable Toilets, Tradespersons
Bids, Disposal of C&D, Transportation of MSW
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Hosted trainings on basic Procurement laws, Construction laws,
prevailing wages
MEETS QUARTERLY IN ROOMS 11/12
COUNTY WEBSITE
HTTP://PURCHASING.BARNSTABLE
COUNTY.ORG
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Vendors download bid specifications
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Town orders for office supplies, toners and janitorial
supplies
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Minutes, agendas and handouts from CCAPPO
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Links to helpful purchasing information
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County Supply Catalog
Other….
Videoconference Inspector General’s Trainings - The
Purchasing Division and the County IT Department
coordinated with the Inspector General’s Office to bring the
trainings required to achieve the MA Certified Purchasing
Officials designation to Barnstable County via
videoconference. Trainings were held in the Harborview
conference Room. 35 people attended the 2 trainings that
were held.
Planning to host the trainings again in the Fall.
The Purchasing Division has assisted the Town of Truro and
the Cotuit Water District with their procurement in the
absence of their own procurement officer.
In Conclusion
The Purchasing Division will continue to encourage fair
competition, obtaining best value, ensuring accountability of
public funds, educating those who are involved in the public
procurement process and exploring new ways to assist the
County and towns save money through collective purchasing.
THE END