2014 JOURNEY MANAGEMENT TRAINING
Shell Alaska Venture
Journey Management Group
Logistics
Shell Exploration & Production Company
January 2014
1
JOURNEY MANAGEMENT OBJECTIVES
 Why it’s done?
 Goal Zero/ Life Saving Rules
 When it applies?
 Pre Travel Prep
 Pre Travel HSSE
 Travel Process
 Journey Safety
 Journey Security
 Contact Information
Shell Exploration & Production Company
January 2014
2
WHY IS JOURNEY MANAGEMENT REQUIRED?
 Your Safety!

The Alaska Venture is committed to “Goal Zero”

No one gets hurt and we cause no harm to the environment. If we can’t do it
safely and without harm to the environment, we won’t do it.
 It is one of the Life Saving Rules:

Follow the prescribed Journey Management Plan (JMP)
 Managing “Personnel on Board” (POB)

Journey Management enables Shell to track and manage the risk and exposure
for each individual working for the Alaska Venture.

Tracks individual location, flight, or marine vessel
for accurate reporting and accountability.
 Billing

Ensures project cost’s are billed appropriately.
Shell Exploration & Production Company
January 2014
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JOURNEY MANAGEMENT PLAN (JMP) REQUIREMENTS
When is a JMP needed? When traveling in Alaska on Shell business.
 For all air travel within the state of Alaska
 When driving outside of the Anchorage bowl (Wasilla to Girdwood)
Pre-travel preparation:
1. Take required training for the Alaska Venture and your work task
2. Have specific credentials and proper PPE
3. Be aware of potential hazards and health considerations
4. Know location check-in/out process and security requirements
5. Understand group travel requirements for air or ground transportation
Where do I find required forms?
On the Alaska Venture Journey Management Webpage under “Tools”
http://www.shell.us/home/content/usa/aboutshell/projects_locations/alaska/hsse/index_jmp.html
Shell Exploration & Production Company
January 2014
4
AIR TRAVEL – JOURNEY MANAGEMENT PROCESS
1. You or your travel arranger notifies the Alaska JM Group (JMG) by email
(GXUAAKRequestTravel@shell.com) at least10 days prior to travel. The email must
include traveler(s) name, general trip explanation, and a travel request form.
2. The Alaska JMG logs your personal information into the journey management system,
verifies your training status, books your Alaska air travel beyond Anchorage and sends
your confirmation/itinerary.
3. Air travel to Anchorage (from outside of Alaska), hotel accommodations and ground
transport are to be arranged according to your corporate travel policy.
4. Any air travel within Alaska is to be booked via the AK JMG
5. For crew changes, JMG arranges camp/ground transport during operating season.
6. Changes to your travel itinerary must be conveyed to JMG:
(GXUAAKRequestTravel@shell.com)
Shell Exploration & Production Company
TRAVEL REQUEST FORM
The Travel Request Form sent to you from the AK Journey Management
Group may request personal information including:
 Full Name (First/Middle/Last)
 Date of Birth
 Gender
 Company
 Position Title
 Best Contact #
 Emergency Contact #
 Email address
 Citizenship
 Passport with expiration date
Shell Exploration & Production Company
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AIR TRAVEL- TRAVEL REQUEST FORM
Alaska Venture Travel Request Form
All information must be complete and accurate in order to process request and arrange travel.
Travel/Trip
Coordinator
Name:
Today's
Date:
Email:
Offshore Travel
Traveler Contact
Information
Today's
Date
Charge
Code
Last Name
First
name
Middle
Name
Birth
Date
Gender
Group Group Grou
A
B
pC
Best
Email Compa
Trainin Traini Traini Contact # (Optional)
ny
g
ng
ng
Position
Title
Origin
Comments:
Group A Training: Alaska JMP is a venture requirement for travel anywhere in Alaska and is implemented to ensure safety of the traveler, and is required
annually.
Group B Training: Cultural & Environmental Awareness Training is a permit stipulation mandated by BOEMRE and required North of Fairbanks, required
annually.
Group C Training: HUET/CWS and Marine Trash and Debris Training is required to travel offshore in Alaska, required every
four years.
Note: To schedule training, contact Kevin Reeve at
Kevin.Reeve@shell.com.
Supervisor Signature:
This signature acknowledges that travel is necessary and that the
traveler has completed all travel pre-requisites applicable to destination.
Shell Exploration & Production Company
Destin Arrival Arrival Return
ation Date Time
Date
Return
Time
Vessel
Helo
Priority
(1high-5
default)
ROAD TRAVEL JMP PROCESS
1.
Defensive Driving training (with commentary/winter emphasis ) is required October 1 through May 1.
2.
Determine if driving is the best option.
3.
Traveler/contractor completes a Road Journey Management Plan Form, which includes number of
passengers, arrival/departure date and destination.
4.
Traveler submits JMP to Shell sponsor for review/approval
5.
SPONSOR reviews for completion (including drivers training requirements and required credentials;
contact HSSE for driving requirements)
6.
Traveler submits APPROVED Road JMP to GX UA AK Travel Inform Email:
(gxuaaktravelinform@shell.com)
7.
Traveler follows JMP as documented, reports any changes to Sponsor and Journey Management
Group
8.
Communicates arrival if, and as, documented in Journey Management Plan.
Shell Exploration & Production Company
ROAD TRIP PLAN EXAMPLE
Shell Exploration & Production Company
ROAD TRIP PLAN EXAMPLE
Shell Exploration & Production Company
BAGGAGE RESTRICTIONS
 Shell charter flight baggage restrictions (helicopters and fixed-wing):

2 bags total

60 pounds (27 kg) total per passenger

Maximum weight for one bag is 40 pounds (18 kg)

Offshore passengers must use soft-sided /duffel bag style luggage

Food must be unopened and sealed in original packaging

Medicines must be declared and in original/labeled bottles
 Have tools of the trade such as tool boxes?

All freight or materials above 50 pounds must be shipped according to materials coordinator
requirements.

Must be less than 50 lbs and carried/escorted with the person responsible for material

Do NOT ship freight to Shell offices to manage.

Materials Coordinator: Todd VenHuizen todd.venhuizen@shell.com @ 907-227-8530
Shell Exploration & Production Company
January 2014
11
SECURITY & PROHIBITED ITEMS – WORK LOCATIONS
All baggage is subject to search and prohibited items are subject to
seizure. X-ray and physical searches may be performed at Shell’s
discretion.
Prohibited items on Commercial Flights, Shell Charter Flights:










Full compliance with TSA regulations regarding HAZMAT and weapons
Contraband – illegal drugs, drug paraphernalia, and alcohol
Weapons – firearms/ammunition, pepper spray, and knives (> 3” blade)
Cigarette lighters – Only “Zippo type lighters” or matches allowed
Pornography, sexually offensive material
Cultural artifacts (excludes crafts) and unlawful animal remains
Other items deemed inappropriate by Shell security
Radios /electronics unless batteries removed and wrapped separately
Hazardous materials are not permitted
HAZMAT must be declared and manifested properly
Shell Exploration & Production Company
January 2014
12
CONTACT INFORMATION AND RESOURCES
 Email: GXUAAKTravelINFORM@Shell.com



Questions and inquiries
Approved Road Journey Management Plan
Shell employees’/contractors’ air travel itineraries to/from Anchorage (Shell
Business Continuity purposes)
 Email: GXUAAKRequestTravel@Shell.com



Commercial air travel requests within Alaska
Chartered air travel requests within Alaska
Crew travel requests within Alaska
 JMP source documents:
 Alaska Venture Journey Management specific requirements (external access)
http://www.shell.us/home/content/usa/aboutshell/projects_locations/alaska/hsse/index_jmp.html

Alaska Venture Journey Management TRF
http://s07.static-shell.com/content/dam/shell/static/usa/downloads/alaska/alaska-trf1-pub-00012.pdf
 Materials Coordinator:
Contact Todd VenHuizen at todd.venhuizen@shell.com @ 907-227-8530
 Problems, emergencies, or questions?
Call: 907-771-SAFE (7233); available 24/7/365
Shell Exploration & Production Company
January 2014
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