IPWEA VICTORIA
ASSET MANAGEMENT IN
PARKS SEMINAR
TOOLS TO ASSIST ASSET
MANAGERS
Peter Way PSM
Chair – NAMS.AU – IPWEA
Presentation Agenda
1. Condition Assessment Practice Notes for
Parks and Open Space and Facilities
Management
2. AUS-SPEC Documentation for Parks and
Open Space Maintenance
3. The ISO Asset Management Standards
Status and Implications for Parks AM
4. NAMS.PLUS2
5. Your Questions
Slide 2
Our greatest
strength is our
networks and
Tools &
Resources
IPWEA Practice Notes
• Guidelines to foster a National approach
• Peer review process
• Acknowledge enormous industry support
• Practice Notes on Condition Assessment:
– Parks PN 10 under development
– Buildings PN3 – Facilities Managers
• Levels of Service – out soon
Parks Practice Note 10.1
• Parks Asset Management:
– Inventories, Condition and
Performance Grading
• Scope covers publicly accessible
parks open space, and natural areas
• Due for publication early 2014
www.ipwea.org/PracticeNotes
Contents of PN 10
• Key Principles of Parks Asset
Management Planning
• Level of Service
• Asset Register
• Condition Assessment
• Performance Assessment
• Asset Condition Grading Descriptions
• Examples and Templates
Asset Condition Grading Descriptions
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Furniture
Structures
Public Toilets
Signs and Fences
Playgrounds
Tracks, paths and hard surfaces
Services
Irrigation
Turf/grass
Trees
Gardens
Natural/bush areas
Example of Playground Equipment
Examples and Templates
• Condition Rating Reference Sheets
with Photo Examples
• Asset Data Collection Forms
• Asset Performance Scoring Example
Practice Note 3: Buildings
• Provides guidance on carrying out
condition & performance assessment
of buildings and surrounds
• Assists the establishment of a register,
component condition assessment, estimates of
remaining useful life, risk analysis, reporting, work
schedules and financial planning
• Purchase includes download access to valuable
spreadsheet resources, data collection forms, case
studies and report templates
www.ipwea.org/PracticeNotes
Workshops for Facilities Managers
• Buildings PN3 - 2 Day
Workshops
– Case Studies
– Hands on Condition
assessments
• Buildings.PLUS FREE Webinar Series
www.ipwea.org/assetmanagement
AUS-SPEC
Documentation
– TECHguide 401
Guide to parks and open space
maintenance system and documentation
– Parks and Open Space maintenance
– Building maintenance and operation
specifications including Public toilets
www.natspec.com.au/Documents/techg
uides.asp
AUS-SPEC Maintenance Systems
• Pro-active approach
• Roles and Responsibilities
–Principal
–Contractor
–Superintendent
• Procurement
Components of the System
• General Requirements and
Contract Schedules
• Quality Requirements and
Maintenance Plan
• Maintenance Worksections
–Activity Specifications
• Classification of Service Levels
Application of the System
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Trial Contracts
Implementation Phase
Data Collection
Benchmarking
Continuous improvement
www.natspec.com.au/Documents/techgui
des.asp
NAMS.PLUS2 - Structured program
for writing asset management plans
• Training and support for subscribing
organisations
• A suite of asset management planning
templates and guidelines
• A guided pathway to sustainable service
delivery in the form of an eBook for
NAMS.PLUS2Online modelling
• Help desk support and How-To guides
• Online discussion community of practice
forum
ISO Standards for Asset
Management are coming
• What will the standards
deliver?
• Implications for local government and
other organisations?
• Implications for Asset Managers in
Parks?
• Will they create a stimulus for
new guidance and practice?
Standards Contents
• The ISO 55000 suite includes:
– ISO 55000 Asset management – Overview,
principles and terminology
– ISO 55001 Asset management – Management
System - Requirements
– ISO 55002 Asset management – Management
systems - Guidelines on the application of ISO
55001
Australian Representation
ISO PC 251 Asset Management
• Main Sectors involved:
– Academia – UWA (Chair)
– Water – WSAA and AWA
– Energy – Energy Networks Australia
– Infrastructure – IPWEA
– Mining – CRC Mining
– Industry – AMC
– Defence – ADO
– Unions - APESMA
Development Inputs
• PAS 55 an early catalyst – BUT new Standards
more generic
• ISO Management System Standards preparation
guidelines:
– ISO Joint Technical Co-Ordination Group
• Common Language
• Standard terminology
– Consistency with other Management Systems;
• Risk
• Environmental
• Quality
Some Key Issues
• All about a MANAGEMENT SYSTEM for
asset management
• “What to do” NOT “How to do it”
• Can be applied to ANY assets – not just
Physical assets
• Each organization determines which assets
involved
• Asset Lifecycle approach- Life Stages to suit
each organization.
Why will they be used?
• Because it is good business
practice
• To foster better organizational
management processes
• To drive continuous improvement
• To satisfy stakeholders seeking assurance
about how well the assets are managed
• Because regulators or legislation dictates
such and maybe requires third party
certification
Some Definitions
Asset: Item, thing or entity that has potential or actual
VALUE to an organization
Item can be physical or non-physical.
The value will vary between different
organizations and their stakeholders.
Value can be tangible or intangible,
financial or non-financial.
Can be applied to all types of assets and by all
types and sizes of organizations.
Asset Management & AM System
•Asset Management:
–Coordinated activities of an organisation to
realise value from assets in the delivery of its
outcomes or objectives
–Involves balance of costs,
risks and benefits - over time
•AM System:
–A set of interrelated or interacting elements of
an organization, that establish asset
management policies and objectives, and the
processes needed to achieve those objectives.
Relationship between Key Terms
Fig 1 DIS 55000
Managing the
Organisation
Asset
Management
Asset
management
system
Asset
portfolio
Coordinated activity of
an organization to realize
value from assets
Set of interrelated or
interacting elements to
establish AM policy, AM
objectives and processes
to achieve those
objectives
Assets that are within
the scope of the asset
management system
55000 - Asset Management
Fundamentals
Assets exist to provide value to the
organization and its stakeholders
Asset management is not about just the
assets, but the value they can provide to the
organization and stakeholders – via services
or products
Alignment
Asset management translates the
organizational objectives into technical and
financial decisions, plans and activities.
55000 - Asset Management
Fundamentals
Leadership and workplace culture are critical
Leadership and commitment from all managerial
levels is essential for successfully establishing,
operating and improving asset management
within the organization.
Asset management assures that assets will
fulfill their required purpose
The need for assurance arises from the need to
effectively govern an organization.
ISO 55001
• Specifies the requirements for a
management system for asset
management – 73 “Shalls”
• Apply in entirety – But Scalable to suit
organisation needs
• Focus on physical Assets – but can apply
to All Assets
– Eg. non-physical assets such as leases,
brands, intellectual property rights,
reputation or agreements.
What will the Standards
deliver?
• A Framework for a consistent Management
System approach to AM.
• Greater commitment at Senior Management
level.
• Better integration of asset management
and financial management.
• More effective asset management
process.
• Better VALUE to stakeholders
Will it replace existing manuals and
practice guides such as IIMM?
• My view – Answer is resounding NO!
• IIMM provides the necessary “How To”
meet the Standards requirements.
• However the IIMM does need to recognise
and be tailored to work with the ISO
Standards.
IIMM Update – Status Report
• Commenced mapping
process to identify
Sections from IIMM
against the 55001
Requirements.
• Producing an Addendum
to highlight how to apply
the IIMM in meeting ISO
55001 requirements.
Will the Standards create a stimulus
for new guidance and practice?
• Can if applied appropriately and not just
for sake of compliance.
• Lessons can be learned from a more
globally consistent approach.
• Promoting integration of management
systems can break down silos.
• Look at any gaps between current
practice and what is promoted in the
Standards.
IPWEA Policy on the ISO Standards
• All infrastructure orgs should consider for
benefits from applying a MS approach.
• Governments to promote at level appropriate
to business/community needs.
• Not prescriptive – apply to those assets and
at level appropriate to stakeholder needs.
• Not just for compliance – part of overall
management approach.
• Orgs to decide on appropriate level of
certifying compliance.
To Audit or Not for Compliance?
• What will your stakeholders expect?
• What are the costs/benefits?
• Concern regarding the competence
–Auditors in the AM MS field.
• IPWEA in discussions with AMC (and
others)
–to establish a technical evaluation
process for AM Auditors.
Next Steps on ISO?
• Standards Australia to resolve through
MB19 Committee whether to adopt or
modify.
• Likely to be in place by beginning of
next year.
• IPWEA to run series of 1 day
workshops to raise awareness and
assist in implementation.
– Highlight Policy
– Using the IIMM as “How To” guide.
What will be your position on the
Standards?
• Consider application for pursuit of good
practice?
• Voluntarily apply to satisfy
stakeholders?
• Apply and look to self-certify
compliance?
• Apply with third party accreditation?
• Wait and see what Government
requires?
Ignore at your peril?
Your Questions?