TELPAS 2015
Kristen Joslin, DTC
This training does
not replace your
responsibility to
read and follow
all manuals and
supplements.
Manuals to consider:
2015 DCCM
Test Security Supplement
TELPAS: Rater Manual
TELPAS: Reading Test Administrator Manual
General Information
• Grades K-12 LEP students including parent denials
• Components
▫ K-1 reading, writing, listening and speaking
▫ 2-12 writing, listening, speaking and on-line reading test
• Test Dates
▫ Writing Collection: Feb 16 - March 26
▫ Reading online: March 16 - April 8 (should not have “absent”
students)
▫ Late arrivals – _________ or later, reading test only
Who Takes TELPAS
All ELLs in grades K–12, including those whose
parents decline bilingual/ESL program services,
are assessed annually.
In extremely rare cases, an ELL receiving special
education services may be exempted from
particular TELPAS domain(s) by the ARD committee
TEA 5
in conjunction with the LPAC.
LEP & SpEd Students
• The ARD and LPAC committee meet TOGETHER to
determine domain by domain for rating and testing
students.
• Documented on “ESL/Bilingual & Special Education
Test Assignment and Accommodations” Form
• Deadline is February 21, 2014
NO BLANKET EXEMPTIONS.
Years in U.S. Schools
O Years in US Schools is often confusing because pre-K
and Kinder are not included in the count. It starts
with grade 1
O Keep in mind the 60 day rule
O Years in U.S. schools are important because they are
used to determine accountability performance
requirements for AYP and the Progress Measurement
O For more information refer to the LPAC Manual
TEA Dates
Date
Activity
1/12
Assembling and Verifying Grades 2–12 Writing Collections Course available
1/23
End date for district coordinator training—all TELPAS components
1/26
Online basic training courses for new K–1 and 2–12 raters available
1/26
Supplemental support provider recorded Web-based training available
2/6
End date for campus coordinator training—holistically assessed components
2/16
End date for training raters and verifiers on administration procedures
2/16
Earliest eligibility date for TELPAS writing samples
2/16
Calibration window opens for new and returning raters—first 2 sets
2/25
Third and final calibration set available
3/16–4/8
TELPAS assessment window
4/09–
4/10
TELPAS data verification window
4
Test Security and
Confidentiality
O Protect the contents of all online
assessment and student performance
(ratings and writing samples) documentation
O Train and sign oath prior to handling testing
materials.
O No viewing, discussing, providing answers to
secure testing materials (paper or on-line)
O This also includes sharing answers to the
raters training in Tx Training Center.
Campus Test Coordinator
Responsibilities
TELPAS
Campus Coordinator Responsibilities
• Read all manuals
• You will act as the writing
collection verifier
• Enter/verify student
information in the online
system
• Ensure computer systems
have been checked before
testing
▫ Contact Jamie Scott if you
have computer issues
Campus Coordinator Responsibilities
• Ensure that all eligible
students are identified
and tested (Howard)
• Oversee the
implementation of
validity and reliability
• You and your principal
are responsible for
test security on your
campus
• Supervise and actively
monitor testing
• Be the campus contact
for all questions about
testing
• Report testing
irregularities and
security violations
immediately
• Campus documentation
will go into the notebook
and returned by May 1.
Things to Know About TELPAS
Rater Training and
Administration Procedures
TEA
13
Overview of the Rating Process
O Districts identify ELLs in grades K–12 and
designate raters to assess students
O Test administration procedures and holistic
rating training conducted to prepare grades K–
12 raters to assess English language proficiency
consistent with the holistic scoring rubrics, the
Proficiency Level Descriptors (PLDs)
O Raters gather writing samples for ELLs in grades
2–12 to include in each student’s writing
collection
O Raters use PLDs to assign students a rating in
each language domain assessed
14
Rater Credentials
Each teacher selected to rate an ELL must
1) have the student in class
2) be knowledgeable about the student’s ability to
use English in instructional and informal
settings
3) hold valid education credentials such as a
teacher certificate or permit
4) be appropriately trained, as required by TEA
TEA
15
TELPAS Rater Responsibilities
O A student’s TELPAS rater is the teacher
designated by the district as the official rater
of the student’s English language proficiency.
O The student’s rater must rate the student in
all domains for which the student is eligible. A
student is not permitted to have one rater for
some domains and another rater for other
domains.
TEA
16
Collaboration with Others
In determining the proficiency ratings of their
assigned students, raters are highly
encouraged to collaborate with other
teachers and school personnel who have
knowledge of the students’ English
proficiency.
TEA
17
New and Returning Rater Definitions
for K–1 and 2–12
•A returning rater who has not completed the basic online training within the
past three years will be required to complete training as a new rater.
18
TEA
Two Types of Training
O Online basic training course
This course is for new raters. It provides
instruction on using the PLD rubrics and gives
raters practice rating students in each
language domain. There are separate courses
for K–1 and 2–12.
O Online calibration
This is for all raters. Raters use the PLDs to
rate students in each language domain. Raters
have three opportunities to calibrate on
assigned grade cluster.
19
TEA
Fall ELPS-TELPAS Foundational (Awareness) Training
For teachers who will be trained as new TELPAS raters in the spring if they lack this foundation
Spring TELPAS Administration Procedures Training
As a key part of this training, information from the TELPAS Manual for Raters and Test
Administrators is reviewed to prepare raters to proceed with online holistic rating training
New Raters
Returning Raters
Online Basic Training Course
Online Calibration
(Sets 1 and 2*)
Online Calibration
(Sets 1 and 2*)
If not calibrated: Supplemental Holistic Rating Training
*Set 2 required only if not
successful on Set 1
Final Online Calibration (Set 3)
When and where do raters
take the online training?
O I will notify raters of which training they will be
required to attend by Feb. 30.
O March 2 or 3: New Raters (all day)
O March 4 or 5: Returning Raters (half day)
O If calibration is not completed, raters may do so
during school hours, at home after school, or on
weekends.
O The online training system allows raters to access
the training from any computer that meets the
minimum system requirements.
21
TEA
Why is calibration necessary?
O Calibration helps ensure that raters have
adequate training, including ample practice
and feedback, before they assess their
students in the spring.
O Calibration ensures that raters clear their
heads and consider only the elements of
student performance included in the PLDs.
O Calibration supports assessment validity and
reliability and is an important part of
holistically scored assessment processes.
22
TEA
Is calibration a test?
No, it is a training method that ensures that raters have
enough guidance, practice, and support to assess
students consistently and accurately.
Preparing for Calibration Sets
O New raters must complete the online basic
training course before beginning calibration.
O Returning raters have the option to review the
online basic training course (which includes
rating activities) before beginning calibration.
23
TEA
Other Things to Know
About Calibration
O Raters affirm online that they will keep the
contents of the calibration sets secure and
confidential.
O Calibration activities are taken from a bank and
randomized. Trainees will rate different sets of
students.
O Raters can work at their own pace, go back and
review students, and change ratings as they work.
24
TEA
Other Things to Know
About Calibration
O Raters can exit and return later to finish. They click
a “submit” button when they are finished with a set.
O After completing a calibration set, raters
immediately see results. Results show the rating
assigned by the rater and the correct rating.
O Raters see annotations explaining the ratings.
Raters should use the annotations to go back and
review any incorrectly rated students.
25
TEA
Will raters be able to refer to any
resources during calibration activities?
Yes, raters should use their rating rubrics (PLDs)
and refer to, as needed, information from the:
O online basic training course
O holistic rating PowerPoints produced by TEA
O TELPAS Manual for Raters and Test Administrators
O Educator Guide to TELPAS
26
TEA
Proficiency Level Descriptors (PLDs)
 The PLDs are the rubrics teachers use to
determine students’ English language
proficiency for ongoing formative assessment
and the spring TELPAS administration.
 Originally developed for TELPAS, the PLDs
were incorporated into the Texas English
language proficiency standards (ELPS) in the
2007–2008 school year to reinforce their use
in instruction.
27
TEA
6 Sets of PLDs
O Listening
Grades K–12
O Speaking
Grades K–12
O Reading
Grades K–1
Grades 2–12 (online)
O Writing
Grades K–1
Grades 2–12 (writing collection)
28
TEA
Key Features of Each Proficiency Level
O Beginning
O Little or no English ability
O Intermediate
O Limited ability, simple language structures,
high-frequency vocabulary, routine contexts
O Advanced
O Grade appropriate, with second language acquisition
support
O Advanced High
O Grade appropriate, with minimal second language
acquisition support
29
TEA
How many students must be rated
successfully?
To be successful, raters need to rate students in their
assigned grade cluster with at least 70% accuracy.
30
TEA
Supplemental Holistic Rating Training
O Raters not successful after sets 1 and 2 must receive
supplemental training.
O After the rater has received supplemental training, he or
she will be able to access the third and final calibration
set.
31
TEA
Recap of Calibration Process
O There are 3 sets of 10 students.
O Raters who calibrate on set 1 are done.
O Raters who don’t calibrate on set 1 go on to set
2. Raters who calibrate on set 2 are done.
O Raters who don’t calibrate on set 2 receive
supplemental training.
O Raters attempt third and final calibration set.
O Raters who calibrate on set 3 are done.
23
TEA
What happens if a rater is unsuccessful in
calibrating?
Two outcomes are possible for individuals who
complete the calibration activities but are not
successful:
O The district may choose not to assign the individual to be a
TELPAS rater.
O If the individual is needed to serve as a rater, the district must
implement rater support procedures to ensure that the rater’s
students are evaluated consistent with the rating rubrics.
Individuals are not authorized to serve as raters
unless they complete the required training
components.
TEA
Rating
Roster
An Additional
Rater is required if
the Rater did not
pass the
Calibration set with
a 70% or higher
after the 3rd
attempt
There must be
teacher
collaboration on
ratings as part of
the Validity &
Reliability process
TELPAS Validity and Reliability
Procedures
O TEA mandated district procedures
O For all language domains – grades K-12:
O Raters will collaborate with other teachers of the
students in determining the student’s rating. One
collaborator will initial the TELPAS Rating roster for each
child
O For writing – grades 2-12:
O All writing collections will be approved/verified before
raters may begin the rating process.
Course and Calibration Certificates
O Raters who take the basic training course get a
certificate from the online TxTrainingCenter after
completing the course components.
O Raters will receive a certificate of successful
calibration when they calibrate.
O They will be given direction to print them off and
turn into you.
O All certificates will go in the TELPAS Documentation
notebook
36
TEA
Assembling and Verifying
Writing Collections
O 2 – 12
O Five writing samples
O At least one narrative about a past event
O At least two academic writing samples
from math, science, or social studies.
O All samples must have student’s full
name and date accomplished on them
O Only writing samples on or after
February 16th may be used
Assembling and Verifying
Writing Collections
O May be a “clean” copy from work by the
student to include a journal
O No corrections by teacher or peers
O May be typed but spelling and grammar
checker must be off
O The writing collection cover sheet and
verification from Appendix A must be
completed and attached on top of the
samples for each student
What Not to Be Include in
Collections
• Copied from a textbook, lesson, or other written
•
•
•
•
•
sources.
Papers done with heavy use of a dictionaries or
thesaurus
Papers with teacher’s, peers, or parents
corrections
Written primarily in another language than
English
Worksheets or Q and A writing assignments
Brief, incomplete, or rushed papers
Verifier Responsibilities
 Attend training on administrative procedures
 Obtain access to Texas Training Center
 Complete online training “Assembling and Verifying
Writing Collections”
 Print Certificate of Completion and put in notebook
 Verify student writing collections in accordance with the
checklist
 Sign Oath
 Verifier cannot be a TELPAS Rater
Online Training- Verifiers
 Verifiers need self register for an account in the Texas
Training Center https://texas.pearson.desire2learn.com
 Site Code: telpas2015
Returning users that
have forgotten their
login information
click on the “Login
Help” link
New Users click on
the “Self
Registration” link
Page 57 in Rater Manual
Online Training- Verifiers
 Verifiers need to self register for an account in the Texas
Training Center https://texas.pearson.desire2learn.com
 Site Code: telpas2015
 Click on TELPAS 2015 under the “My Texas
TrainingCenter Program” header then:
Verifying the Writing
Collection
 Verifiers ensure that the writing collections meet all of
the criteria based on the Verification Checklist by
initialing each item (checklist is on the back of the
Writing Collection Cover Sheet) page 54 of Rater Manual
 Verifiers sign the bottom of checklist
 Writing Collections are secure materials
TELPAS Reading
O TELPAS reading is conducted as an online only
assessment
O Administered to all LEP students in grades 2-12
O Since it is online, there are no test booklets or answer
documents to handle or process
TELPAS Reading
Accommodations
O Refer to on-line accommodations
O It is possible that a required accommodation is not
available with online testing. In those cases, we will
have to request approval from TEA to give a paper
version of the test and order the materials. This is not
a last minute process. Plan Ahead!!
TELPAS Reading Make-Ups
O All students must be assessed within the assessment
window
O If a student is absent the day you have them scheduled
to take TELPAS reading then move them to another
session that will test later within the TELPAS
assessment window
O The TEA expectation is that we test every eligible
student within the TELPAS assessment window
Tutorials
• All students are required to take the tutorial prior to
•
•
•
•
the day of the test. May take as many times as
campus wants.
Tutorials are about how to use the computer not
necessary the type of test questions
Keep a student roster for documentation of the
tutorials for the TELPAS Documentation notebook
http://www.texasassessment.com/TELPAS/tutorials/
Student Tutorial Administration Directions are
available at the bottom
DOMAINS
LEVEL
Listening
Beginning
Speaking
Intermediate
Reading
Advanced
Writing
Advanced High
O If a student is not rated in one or more domains,
select one of the following:
E = Extenuating Circumstances
X = ARD Decision
Entering Ratings
• I will responsible for creating and managing Rating
Entry Groups.
• You will be responsible for entering your raters
ratings before the verification window. (noted on
the calendar)
Entering Ratings
O K-1 need to be grouped in a Rating Entry Groups so
that student ratings can be entered online. Ratings
entered for K-1 include listening, speaking, reading,
and writing.
O 2-12 can be sorted one way for entering ratings and
for reading another way. Ratings for students will
be entered for listening, speaking and writing.
DATES
• On-line reading assessment: March 16 – April 8
• Schedule of schools
▫ HS:
▫ JH:
▫ BSI:
▫ Moss:
▫ Goliad:
▫ Marcy:
▫ Washington:
Prepare for TELPAS Reading
GR 2-12
• Links to the web-based tutorials available for each
grade cluster on Testing Department website.
• No downloading or installation is necessary to
access and use the tutorials.
• With NO sample items in the actual test, make sure
to schedule lab time for students to practice with the
tutorial.
TELPAS Reading
O Students in grades 2-12
are assessed through an
online multiple-choice
test.
Grade Clusters
2
3
4-5
6-7
8-9
10-12
Testing Accommodations
O Refer to the TELPAS Reading manual (page 8-9)
O Not Permitted:
O Reading assistance
O Reference materials
O Test questions or selections translated
O Test questions, answer choices, or selections
clarified
Reading Test Administrator
• Reading Test Administrator is the person who, during
the test session, guides students through opening their
tests, and begins the test itself.
• The test administrator is responsible for maintaining
test security and for managing breaks/interruptions.
• Reading Test Administrator:
▫ Rater
▫ Certified Teacher
Computer Check
• Jamie will complete TestNav System Check
O If on test day, computers FAIL to launch
TestNav:
O Contact me Ext. 1047 Cell 940-389-5979
O Campus Name
O Room Number
Materials Needed for Testing
O Copy of manual
O Seating Chart
O Test Session Roster
O Student Authorization Letters (secure
documents)
O Scratch paper for each student
O Pencils for each student
TELPAS Reading Manual p: 19
Student Authorization Letters
• Each student must have a Student Authorization Letter
•
•
•
•
•
in order to log in to a test.
The authorization letter contains the web address that
students enter to access TestNav with the unique
username and test coded needed.
A password is not required to log into a test, so the
password field will be blank.
You can print these letters any time before students in
the session are to log in to the test. The letters must be
kept in a secure location until the test is administered.
Click the GET AUTHORIZATION button on the Session
Roster screen to access.
Place in the TELPAS Documentation notebook
TELPAS Reading Manual p: 18
Testing Environment
• At least one trained administrator for every 30
•
•
•
•
students.
Computer monitors prepared to discourage
students from viewing each other’s monitor.
Bulletin boards and instructional displays that might
aid students during testing must be removed or
covered.
The testing room should be quiet, well lighted,
comfortable, with enough space to work.
“Testing-Do Not Disturb” sign posted outside the
testing room.
Testing Procedures
• Seating chart is completed to include students’ names, locations,
•
•
•
•
•
•
•
•
•
and test administrator information.
The test is untimed.
Work stations are cleared of books and other materials.
Student MUST remain seated and no conversing while testing.
Each student must be allowed to work at his or her individual
speed.
NO reference materials are allowed.
Allowed to use scratch paper, but all scratch paper must be
destroyed after test administration.
Active monitoring during the test session.
After students have finished, they may read or leave the room.
BEFORE a student who has finished testing leaves the room, test
administrator must ensure the student’s test is in “Submitted”
status.
TELPAS Reading Manual p: 20-21
Other Testing Issues
O Answering student questions
O Computer monitor glare
O Student breaks
O Lunch
O Cell phones
O Emergencies
O Changing rooms
TELPAS Manual p: 21-22
Starting a Test
A test session MUST be started before any students
can log in to TestNav and begin the test.
A test session does not start until the TEST
ADMINISTRATOR clicks the Start button on the
Session Details screen, regardless of the scheduled
start time and date.
TELPAS Reading Manual p: 23
Launching the Test
• Before students in GR 2-5 can begin the test,
TestNav must be launched on each student’s
computer, and the login ID and test code found on
each Student Authorization Letter MUST be entered
by the Test Administrator.
• Do NOT begin a test for an ABSENT student.
TELPAS Reading Manual p: 31
Launching the Test
O Test administrators guide students through
the login process for GR 6-12
TELPAS Reading Manual p: 37
Monitoring Sessions
• Session Details screen
• Periodically click
Refresh
• Real-time test status
TELPAS Reading Manual p: 24-25
STATUS:
• Ready
• Active
• Exited
• Resumed
• Resumed-Upload
• Completed
• Marked Complete
Resume
O If a student exits TestNav--O Return to Session Details and select the checkbox next
to that student’s name.
O A resume checkbox is only available if that student’s
status is Started, Exited, or Resume.
O Click the Resume Test button to resume all students
you checked.
O Students launch TestNav and login using same Login
ID and code from authorization letter.
TELPAS Manual p: 25
Submitting Answers
O Student needs to click Final Submit before they are
done
O Exiting TestNav alone does NOT submit answers
O Refresh to ensure students status are Completed
“Do Not Score”
O Session Details screen select student’s name.
O Click Edit button.
O Select Reading “Do Not Score” Score Code.
O A designation must be selected.
O Absent students are to be MOVED into a make-up
session prior to stopping the session.
TELPAS Reading Manual p: 26
Stopping a Session
O Ensure each student’s status is Completed or
Marked Complete on the Session Details screen.
O Click the Stop button to stop the test session.
O Call me if you have questions/concerns
Secure TELPAS Information
• Content of the online reading test is secure and
confidentiality must be maintained.
• Student Authorization Letters are to be kept
secure until needed for testing.
• All student data in the TELPAS system or
entered into the system is confidential.
• Passwords and user IDs used in the TELPAS
system are secure and should be kept
confidential.
TELPAS Reading Training
O Test administrator MUST read the TELPAS
Reading Test Administrator Manual.
Campus Coordinator
Documentation
O Notebook
O Collect and put Student Writing Collections in the
students’ permanent record files.
Paper Administrations of TELPAS
Reading
Spring 2015
• Process not changing
• Paper test booklets (including large print, if applicable)
approved by TEA in rare circumstances
• Accommodations that are not available in TestNav
• Unavoidable technological problems that make online
testing impossible
• Other special situations (e.g., homebound students,
JJAEPs, etc.)
77
Paper Administrations of TELPAS
Reading
Process for Transcribing Student
Responses
 Set up test session
 Choose correct form group type (transcribe paper form, not
operational online test form)
 Transcribe responses
 Each question has one screen; test administrators will go
screen by screen to transcribe the response to each question
 Responses must match exactly the responses indicated by the
student in the test booklet
 Submit test for scoring
 For TELPAS, students must be put into rating entry groups so
proficiency ratings and rater information can be entered
78
Keep in Mind…

Paper testing won’t be approved on basis that student
 knows very little English
 has limited exposure to computers
Don’t forget the TELPAS online student tutorials!
79
Questions
To Do…
O Collect Notebooks
O Verify raters and students
O Review schedule of events
O Sign oaths:
O Campus Testing Coordinator for TELPAS
O Test Administrator for TELPAS Reading
O Writing Collection Verifier