Building Staff Training
For 450 Lexington Ave.
Fire Safety Plan
• In the event of a fire, the occupants on the
floor with the fire and the floor above will
evacuated to at least two floors below
• Never use elevators
Emergency Action Plan
• Definition: A plan that includes staffing,
emergency procedures, and drills for non-fire
emergencies, that is approved by the FDNY.
• Purpose: To prepare the building personnel
and occupants to be better prepared for nonfire emergencies.
Types of Response
•
Shelter in Place:
– Building occupants are advised to remain inside the building, at their desk or work area, in
response to an emergency. They shall wait for further instructions and be prepared to move if
so ordered.
•
In-Building Relocation:
– Occupants are moved to an EAP-approved safe harbor on their floor or a nearby floor. This
safe space is called an In-Building Relocation Area (IBRA) and is usually located in a protected
interior space of the building, away from windows. In-building relocation Areas in your
building include conference rooms, elevator lobbies, interior corridors, and reception areas.
– Warden Teams shall check the floor plan posted on their floor to locate their designated IBRA.
•
Partial Evacuation
– Occupants from one or more floors—but not the entire building—shall leave the building and
move to a designated external safe area.
•
Full Evacuation
– The Fire Safety/EAP Director instructs all occupants to leave the building and move to a
designated external safe area.
Typical IBRA
External Safe Areas
Assembly Area #1 (Davis Polk & Wardwell LLP) – Esplanade located on 47th Street between
1st and 2nd Avenues
Assembly Area #2 (Andrews & Kurth) – Bryant Park, 40th Street and 5th Avenue
Assembly Area #3 (Federated Investors) – 140 E. 45th Street, 43rd Floor (Federated Investors
Branch Office)
Assembly Area #4 (Smith Barney) – 541 Lexington Avenue (“W” Hotel Lobby at E. 49th Street
& Lexington Avenue)
Assembly Area #5 (Partners Group) – Grand Central Terminal, Near Clock
Assembly Area #6 (Wiggin & Dana) – SW corner of 46th Street and 3rd Avenue
Assembly Area #7 (Shorenstein) – 125 Park Avenue, Suite 1405 (Shorenstein Branch Office)
Assembly Area #8 (JLL Partners) – SW corner of 44th Street and 2nd Avenue
Assembly Area #9 (Warburg Pincus) – SE corner of 48th Street and Park Avenue
Building’s Alternate Assembly Area #1 (All tenants) – Bryant Park at 6th Avenue between
40th and 42nd Streets
Building’s Alternate Assembly Area #2 (All tenants) – Dag Hammarskjold Plaza at East 47th
Street between 1st and 2nd Avenues
Stairwells
• Stairwell A runs from the 41st floor mechanical room to the ground floor,
exiting onto Lexington Avenue exterior. It is the primary Stair for InBuilding Relocation or Evacuation.
• Stairwell B runs from the roof to the ground floor, exiting in the ground
floor lobby near Shuttle Elevators. It is the Alternate Stair for In-Building
Relocation or Evacuation.
• Stairwell C runs from the 11th floor to the ground floor, exiting in the
ground floor lobby near the Lexington Avenue walkway.
• Stairwell D runs from the 8th floor to the ground floor, exiting to the 45th
street exterior.
• Stairwell E runs from the 5th floor to the ground floor, exiting to USPS
employee lobby and 45th street (U.S. Postal Facility only).
Elevators
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Elevator Bank A serves floors 1, 8.
Elevator Bank B serves floors 8, 10-19.
Elevator Bank C (cars 9-14) serves floors 8, 10, 19-30
Elevator Bank C (car 15) serves floors 8, 10-14, 16, 18-30
Elevator Bank D serves floors 8, 31-40.
Elevator Bank S (freight, car 16) serves floors 2, 6, 8, 1040
• Elevator Bank S (freight, car 17) serves floors 2, 6, 8, 1041
Elevators
– Will not be used during a fire
– In the event of a non-fire emergency, elevators will be recalled
to the lobby or the their lowest floor. If the FS/EAP Director
deems the elevators safe after assessment, elevator service may
be restored for in-building relocation, partial evacuation or full
evacuation
– As building staff you may be assigned a role as an EAP Elevator
Starter, which runs one car in each elevator bank to transport
occupants, under the supervision of the FSP/EAP Director
– The Freight Elevator (S Bank) will be used to transport injured
persons and occupants requiring assistance.
– On nights and weekends, occupants should be prepared to take
the stairs.
EAP Staff
• The EAP staff has many of the same members
as the fire safety team. Most members are
trained to respond to non-fire emergencies in
addition to fire emergencies. The EAP staff
includes the FS/EAP Director, Deputy FS/EAP
Director, Fire Safety/EAP Brigade, Critical
Operations Staff, and Warden Teams.
• Building Staff will wear red vests
Fire Safety/EAP Director
•
The Fire Safety/EAP Director is specially trained and certified by the FDNY, and
must be present during regular business hours. In the event of an emergency, the
director shall report to the Fire Command Station or to a designated alternate
location. The director will implement EAP procedures and notify emergency
response personnel. The director performs many critical duties, such as:
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Organize the EAP Brigade
Train and Supervise the EAP staff
• Fire Safety/ EAP Deputy Directors and Building Evacuation Supervisors: 3 hour initial training
and 1-hour refresher every six months
• Fire Safety/EAP wardens, Deputy Wardens, and Brigade: 2 hour –training and 1-hour annual
refresher
Approve EAP materials
Conduct EAP Drills
Post Required notices and maintain required recordkeeping
Deputy Fire Safety/EAP Director
• Deputy Fire Safety/EAP Directors follow
instructions and assist the Fire Safety/EAP
Director. They, too, are specially trained and
certified by the FDNY and must be present
during business hours.
• If the FS/EAP director is not present, the
deputy director will serve as the Fire
Safety/EAP Director
Fire Safety/EAP Building Evacuation
Supervisors
• A Fire Safety/ EAP Building Evacuation
Supervisor is present and on duty at all times
when the Fire Safety/ EAP Director is not
required to be on duty, but occupants are in
the building.
• The BES will exercise the authority and
responsibility of the Fire Safety/EAP Director
to implement the EAP.
Fire Safety/EAP Floor Warden Teams
• Fire Safety/EAP Floor Wardens- direct shelter-in-place, in-building
relocation and evacuations during regular business hours
• Know the IBRA and exit route on the floor and where their designated
assembly areas are located.
• Floor Warden Duties:
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Direct Deputy Wardens, searchers, and floor occupants
Determine if stairwells are safe and prevent elevator use unless authorized
Follow the Fire Safety/EAP Director’s instructions
Respond Accordingly:
• Emergency affecting floor occupants: Shall take immediate and appropriate action
and notify the Fire Safety/ EAP Director
• Emergency not affecting floor occupants: Inform the Fire Safety/EAP Director and
wait for instructions
•
Floor wardens (as well as Deputy Wardens, the Chief Engineer and Designee) are
to close, but not lock all interior doors, including fire doors.
Fire Safety/EAP Floor Warden Teams
Continued
• Deputy Wardens
– Present during business hours
– Assist with floor searches and emergency procedures.
– If the floor warden is absent the deputy will assume
their duties.
• Searchers: Along with deputy wardens, they
inspect the floor. All searches must be done
visually and not just by voice response.
• Warden Team shall wear red hats to identify
themselves
Fire Safety/EAP Brigade
• The brigade is composed of building personnel
who are in charge of essential building
management, building operations
(engineering), and security.
• In the event of an emergency, brigade
members will report to their EAP-Designated
locations and be ready to undertake their
assignments, unless the Fire Safety/EAP
Director instructs them otherwise.
EAP Brigade
• The Chief Engineer or designees are to leave
the following systems open unless directed
otherwise by the EAP Director:
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Natural gas and steam shutoffs
Water supply
Fuel systems
HVAC systems (shut down switch located on floor 6)
Critical Operations Staff
• Building and tenant staff can be designated as
Critical Operations Staff based on the critical
nature of their duties, either to the operations
of building equipment or other essential
services (security, IT operations, evacuation
assistances, etc.)
Occupants with Special Needs and
Assisting the Injured
• Occupants requiring assistance during an emergency will notify their floor
warden in advance, and will be assigned a co-worker and a backup coworker to assist them.
• The EAP will periodically review the list of occupants requiring assistance
that will be kept at the Fire Command Station
• Occupants and their helpers will be trained on relocation and evacuation
procedures.
• Assisting the injured: EAP staff will notify the FS/EAP Director of any
injured occupants. Brigade members will respond immediately and
provide assistance while waiting for medical teams to arrive. Emergency
responders and the injured shall be transported via freight elevator.
Communications
• Fire Command Station, 1st Floor
• Alternate Stations:
– Engineering Office, 6th Floor
– Loading Dock Console
• Class E Fire Alarm-and-Communications
System
• Two-way radios and Nextel will be primary
communication for EAP Brigade members and
Critical Operations Staff
Initiating the Emergency Action Plan or
EAP Drill;
• The Fire Safety/ EAP Director will sound an alarm
tone followed by an announcement that includes
the following information
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What has occurred
Where it has occurred
What portions of the plan will be implemented
Why it is necessary to implement the plan
• During an emergency announcements form the
alarm-and-communication system will be
repeated or updated to keep everyone informed
of the situation.
Alternate means of communication
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Phones
Two-way radios
Cell-phones
Emails
Bullhorns
Personal contact
Cell-phones and radios will not be used if
there is a threat of an explosion
Fire and EAP Drills
• Fire Drills:
• EAP Drills:
– Instructional Drill:
• Become familiar with EAP requirements and procedures
• Learn about exit routes, IBRA, assembly areas, and
movement response
– Stairwell Familiarization Drill:
• Learn about relocating or evacuating via the building’s
stairwells
• Become familiar with stair safety features and safe
evacuation procedures when escorted down at least four
floors