Safety Director
Workshop
Course Credit
Has everyone signed the roster?
Please use
your legal
name, home
address and
phone and
birth date
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Learning Objectives
• Understand the role and responsibilities of
the Regional Safety Director.
• Review the resources available to help a
Safety Director be successful.
• Cover the key components of Regional
Safety and Risk Management.
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Safety Director
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But First…
The MISSION of AYSO is
“To develop and deliver quality youth
soccer programs which promote a fun,
family environment based on our
philosophies.”
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•Everyone Plays®
•Balanced Teams
•Open Registration
•Positive Coaching
•Good Sportsmanship
•Player Development
AYSO prides itself on striving to create a
SAFE, fair, fun and positive environment
in which all children and their families
can enjoy the game of soccer.
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AYSO Volunteers
are Required to:
1.
2.
3.
4.
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Complete and submit a Volunteer Application
EVERY YEAR.
Be authorized to perform their jobs by their
Region (or Area, Section or other AYSO
authority).
Act within their job descriptions and the AYSO
policies, procedures and guidelines.
Complete AYSO’s Safe Haven® and be properly
trained to do their jobs.
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Group Activity
Divide into three groups
• In your groups select:
– One person to write down answers
– One person to be the group’s spokesperson.
• All groups will have five minutes to
brainstorm answers to their assigned
question.
• As we review the questions, each group will
then have the opportunity to share their
answers with the class.
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Group 1
Why does the Region need a
Safety Director?
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Group 2
What are the
duties and responsibilities of
the Safety Director?
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Group 3
What are the reasons that the Safety Director would
communicate with these Regional Board Positions?
• Regional Commissioner (RC)
• Child and Volunteer Protection Advocate
(CVPA)
• Treasurer
• Registrar
• Referees and Coaches
• Equipment and Field Coordinator
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Responsibilities
• Act as the Regional focal point for AYSO
insurance information and liability concerns.
• Implement a Regional Safety Plan which
includes:
– First aid
– Field and equipment inspections
– Injury prevention
– Procedures for environmental hazards
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Responsibilities
• Ensure the Region complies with AYSO
Incident and Concussion Reporting and
Emergency Treatment Authorization.
• Be familiar with the SAI claim process and
Incident Report forms.
• Ensure the availability of Soccer Accident
Insurance brochures and claim forms.
www.ayso.org
For Volunteers > Safety Director > Forms & Documents > Insurance
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The Safety Director is the Region focal point for
Risk Management and Safety Awareness
Weather Advisor
Insurance Agent
First Aid
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Safety Inspector
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Resources
AYSO provides all sorts of resources to Safety
Directors…
Safety
Director
Manual
AYSO
Reference
Job Description
Book
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www.ayso.org
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How many of you have
received the manual?
How about a Reference Book?
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The Safety Director Manual contains everything
you need to know to do your job.
The AYSO Reference Book contains AYSO
policies, guidelines and best practices.
*Need a manual? Contact the
Supply Center on line.
For questions: 1-800-872-2976
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Where can you find your
Job Description?
• www.ayso.org
• Safety Director
Manual
• AYSO Reference
Book
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AYSO Incident Report
• AYSO Incident Reports are designed to
capture all the pertinent facts and contact
information whenever there is an incident.
• The Safety Director should ensure that
Regional Board Members are prepared to
assist Region volunteers with completion of
the AYSO Incident Reports.
• An Incident Report is required for all injuries
including possible concussions.
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Quiz Time
True or False?
The AYSO Incident Report is only
required in the event of an injury.
False
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AYSO Incident Report
An Incident Report is required whenever there
is a serious incident involving AYSO participants,
activities, facilities, or property including:
• Injuries
• Illness requiring
medical treatment
• Threats of bodily
harm
• Fighting
• Acts of Violence
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• Property Damage
• Hospitalizations
• Calls to Law
Enforcement
• Participant arrests
• Lawsuits
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AYSO Incident Report
• Download Incident Report Form from
www.ayso.org.
• Notify the National Office immediately of any
incident involving theft, fraud, property
damage, law enforcement or lawsuits.
• Send a copy of all AYSO Incident Reports to:
insuranceclaims@ayso.org.
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First Aid Kits
• A basic First Aid kit should be available to
every team during practices and games. Kits
can be provided:
– to each coach at the start of the season
– in a standard location at all soccer fields
used for practices and games
• Kits should be inspected and re-stocked
frequently
See the Safety Director Manual for
suggested contents
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First Aid
• The Safety Director and Safe Haven® Manuals
provide brief descriptions of emergency medical
conditions.
– Intended to help coaches, volunteers and
parents recognize conditions that require
immediate medical assistance.
• Common injury descriptions are also included.
– Help prevent more serious injury or
complications.
– Not intended to be a treatment guide or First
Aid training.
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Emergency
Treatment Authorization
Coaches MUST have a
signed copy of the
Player Registration
Forms or acceptable
Emergency
Authorization forms
with them at all times
during practices and
games in the event of
medical emergency.
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Player
Registration
Form
Emergency
Authorization
Section
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Participation Release Form
Should be given to
parent/guardian of any
player suffering an
illness or injury
requiring the care of a
doctor or trip to the
ER.
The Participation
Release Form asks
parents to confirm
the player is
cleared to play and
that a medical
release has been
obtained in States
that mandate it for
possible
concussions.
Must be completed by
parent/guardian before
player returns to play.
All forms
should be given
to Safety
Director for
storage with
Region files.
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Concussions
• Occur when a blow to the head or body
causes the rapid movement of the brain inside
the skull.
• Result of fall, head-to-head collision, striking
the goalpost /ball or even a mild bump/blow.
• Can occur without loss of consciousness.
• Are serious brain injuries that can cause
death.
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* See Concussions link in the Region Toolkit
Concussions
See the Region Toolkit for AYSO/CDC
concussion materials
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Concussions
AYSO/CDC Information
Sheets
• Should be signed by players
and parents, kept with
Player Registration
• Forms and are now included
in the eAYSO Player
Registration process.
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Concussions
AYSO/CDC Coach
Action Plan
• Should be given to all
coaches and details
steps to take in the
event of a possible
concussion.
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Concussions
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When a Player is removed
from play for a possible
concussion:
• Coaches are instructed
to give the parents the
Concussion Information
Sheet, a Participation
Release Form, SAI
Brochure and complete
an Incident Report.
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Concussions
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•On return to play, the coach
must obtain a signed
Participation Release, any
required Medical Release.
•The coach submits a copy of
the signed Player Registration
Form, Participation Release,
Medical Release and the
Incident Report to the Safety
Director.
Concussions
The Safety Director
must submit copies of
signed Registration
Form, Participation
Release, Medical
clearance, Incident
Report and any SAI
Claim forms to the
insurance@ayso.org
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Quiz Time
True or False
AYSO’s insurance plans include all of the
following:
• General Liability
True !
• Soccer Accident Insurance
• Crime Insurance Plan
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General Liability
Who/What is covered?
• The Region, AYSO, and properly registered
volunteers for legal damages from:
• Participant and spectator injury.
• Activities necessary to the conduct of games
or practices.
• Sponsored functions: meetings, banquets,
fundraisers.
• Golf cart accidents when driven by a licensed
adult, notNever
cart let
replacement.
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Reminder:
children play with golf carts.
General Liability
What is not covered?
• The sale or detonation of fireworks.
• Amusement devices – specifically bounce
houses, climbing walls and other carnival-type
rides.
• Player vs. Player lawsuits
Safety Director’s Manual pg. 12
What About Opening Day
Events and Fundraisers?
Contact the Risk Management
department at the AYSO National
Office for clarification
1-800-872-2976 ext. 7961 Holly Veach
The providers of amusements and fireworks
displays/stands must provide proof of their own
Liability Insurance to Regions and AYSO.
Regions can also purchase special event coverage.
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Certificates of Insurance
Proof of Insurance
• Agreements to use fields or facilities often
require that a Region provide proof of insurance
coverage.
• Safety Directors should work with other
Regional Board Members to obtain all necessary
Certificates of Insurance.
• The process is easy and done completely online.
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eCertsOnline
Sample Certificate
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Quiz Time
d!
Multiple Choice
Which item is not covered by AYSO’s Soccer
SAI does not cover adults
Accident Insurance (SAI):
playing in a game of soccer –
a) Currentlynot
registered
participants
(coaches,
even registered
volunteers.
should
not be allowed to
referees,Adults
players,
staff members).
or against
b) Accidental“scrimmage”
bodily injurywith
while
participating in
children, or each other, for
team practices,
or tournaments.
injurygames,
prevention
reasons.
c) Group/Team travel directly to and from AYSO
sponsored events.
d) Coaches, Referees and parents in a scrimmage.
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SAI - Who is covered?
• All currently REGISTERED players,
coaches, referees and volunteers, while
participating in the following activities:
• Scheduled games, practices, tournaments, or
other sponsored activities (meetings,
banquets, fundraisers) provided they are
under the direct supervision of an AYSO
registered volunteer.
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SAI - Who is Covered?
Continued • Group travel (five or more in one
vehicle) directly to or from such
activities, provided that players are
traveling as a team and the vehicle is
operated by a licensed adult driver
with current auto insurance on the
vehicle.
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Important
Under NO circumstances should nonregistered players or volunteers be allowed
to participate in the program (either practice
or play) because they are not covered by the
SAI plan. Doing so would create an
unacceptable exposure to liability lawsuits.
(SAI = Soccer Accident Insurance)
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Soccer Accident Insurance (SAI)
• Full Excess Policy
Claims must be submitted to any other
applicable health care coverage prior to
submitting a claim to SAI.
• Usual and Customary
Claims for medical treatment and services will
be considered for payment as long as they do
not exceed those generally charged for similar
medical care in the area.
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SAI Claims
•The Regional Safety Director is responsible for
ensuring that any injured participant or their
parent/guardian:
–receives the SAI Brochure
–retrieves the Claim Form from ayso.org.
•DO NOT promise that AYSO’s policy will cover
ALL out-of-pocket expenses.
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Safety Director
SAI Claims
•The injured party, or their parent/guardian, (claimant)
is responsible for completing the form and should
submit it to the SAI carrier within 90 days even if
their insurance has not finished paying.
•Claims have a $200 deductible and benefit payments
are limited to $50,000. Beginning July 1, 2014, the
deductible will be $500.
•The Safety Director is responsible for keeping a
Region copy of all submitted claims.
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Safety Director
SAI Brochures
Available from the Supply
Center 1-800-872-2976 and
www.ayso.org. Should be
distributed to all families
annually at registration and to
coaches at coach meetings.*
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SAI Claim Forms
Available from www.ayso.org.
Injured participant or parents/guardians should be
directed to the website to obtain SAI claim forms.
Attach the
AYSO
Incident
Report for
the injury
The Safety
Director
must
complete
Part B
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The RC and Safety
sign claim form and return to parent
Claimant
completes
Part A and mails
form to AIG
Accident &
Health Claims.
AFTER Region
approval.
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The Safety Director must
keep a Region copy
of the completed form. Submit claim forms
for concussions to the National Office.
Other Insurance
Crime Insurance
• AYSO’s plan provides protection against financial
loss from theft or forgery by an official or
volunteer.
• Requires full Region compliance with NAP.
• Plan has a $5,000 deductible and a policy limit of
$50,000.
• For questions or claims, contact the AYSO
National Office Risk Management/Insurance
Department 1-800-872-2976.
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Other Insurance
• Regional Equipment Insurance
• Regions may purchase coverage for loss or damage
to Regional equipment due to fire, vandalism or
other specified causes from Willis Insurance
Services, Inc.
• Voluntary program.
• Costs average $250 per year.
• See www.ayso.org for plan application and details.
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Automotive Liability
• AYSO DOES NOT provide automotive liability
or property damage coverage for transporting
children to official games or practices.
• Most states require that the vehicle
owner/operator carry liability insurance.
• AYSO recommends taking the additional
liability coverage offered by the rental car
agency when renting a vehicle for transporting
teams.
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Did You Know…
• The National Highway Transportation Safety
Administration (www.nhtsa.gov) reports that
15 passenger vans are at greater risk for
rollover accidents and injury than other
vehicles.
• AYSO DOES NOT recommend renting these
vehicles for transporting AYSO players.
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Goalpost Safety
Check
The video
the
says
Safety
it all…
Director
Resources
Goalposts on
are
www.ayso.org
the single
for amost
link to
this
important
CBS
news
safetyvideo
issue
about
for any
Goalpost
Region.
Safety.
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Goalpost Safety
Goals must be
The Safety anchored
Director Manual
when inincludes the
Consumer Product
Safety
Commission’s
use and
stored
Guidelines
for Soccer
Goal Safety.
safely
when not
used.
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Goalpost Safety
All goals should have warning labels!
Free labels are available from
the preferred goal supplier for AYSO:
Contact Fold-A-Goal, 800-542-4625 or
info@fold-a-goal.com.
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Goalpost Safety
AYSO equipment, particularly goalposts,
should only be used by AYSO programs
because of the potential liability to AYSO.
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Field Inspections
The Safety Director should work with field
coordinators and workers, referees, and coaches to
ensure fields are inspected for hazards:
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• Prior to the season start to
correct permanent problems,
• At the beginning of each game
day to evaluate field conditions
(taking into account weather) and
• Before each game to remove
hazards created by debris or
foreign objects left behind.
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Field Inspections
Prior to the season start, fields should be
evaluated and corrected as needed for:
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•
•
•
•
•
•
Walls or fences too close to playing fields
Trees or plants protruding into field of play
Spectator seating too close to touchlines
Playing fields unprotected from traffic
Field equipment from other sports
Sprinklers, poor grass/surface area, holes
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Field Inspections
• Before each game day, fields should be
evaluated for conditional hazards including:
•
•
•
•
Very dry/hard surfaces
Wet/slippery fields
Foreign objects such as rocks, broken glass, metal
Gopher holes, divots, bumps on the field
• Before each game, referees check for debris
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Field Inspections
Look for Inspection checklists on www.ayso.org
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Severe Weather
Be prepared for environmental hazards:
•
•
•
•
•
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Hot weather: risk of dehydration/heat stroke
Severe cold weather: risk of hypothermia
Thunder
lightning
Theand
Regional
Board should agree to
communication
strategies
for these
Tornado,
hurricane, severe
weather
warnings
situations and ensure the safety of all
Wildfires
participants. See AYSO’s Safe Haven
Safety Director
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manual for more
information.
Checklist
Use the Safety Director Checklist in
the Safety Director Manual
Game Questions
Goalpost Safety
Reminder – Do not show answer until instructor asks for it.
TRUE or FALSE
•
Ensure goalpost warning labels are clearly visible on all
portable goals. TRUE
•
•
Climb on goals to be sure nets are secure on top. FALSE
Checking all connecting hardware at the start of the
season is sufficient. FALSE
The Safety Director Manual provides criteria for goal
inspection. TRUE
•
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Game Questions
Environmental Hazards
Reminder – Do not show answer until instructor asks for it.
TRUE or FALSE
Wet fields do not pose a risk because kids like to play
in the mud. FALSE
On an open field, it is safest to lie on the ground during
a lightning storm. FALSE
It is the Safety Director’s responsibility to ensure that a
basic First Aid kit is available to every team during all
practices and games on every field in use by the
Region. TRUE
•
•
•
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Game Questions
Concussions
Reminder – Do not show answer until instructor asks for it.
TRUE or FALSE
• A player who might have a concussion is ok to play if
they can clearly see how many fingers someone is
showing them. FALSE
• To suffer a concussion, a player must lose
consciousness. FALSE
• Parents should be encouraged to seek professional
medical care and a medical release. TRUE
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Conclusion
•
•
•
•
•
•
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Get trained and certified
Ask for help
Involve the Regional Board
Use checklists for inspections
Properly store/route all forms
Contact the National Office at
1-800-872-2976 for assistance
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Rosanne MacPhail
Torie Tinder
National Management
Program Coordinator
1-800-872-2976 ext. 7973
TorieTinder@ayso.org
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National Management
Program Administrator
1-800-595-2976
Rosie@ayso.org
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Holly Veach
Risk Management
Insurance Coordinator
1-800-872-2976 ext. 7961
HollyV@ayso.org