Towards Strengthening Procurement
and Logistics Management System for
the Ministry of Health and Bangladesh
June 20, 2011
SPS-Bangladesh Program

USAID/Bangladesh requested the assistance of the Strengthening
Pharmaceutical Systems (SPS) program, implemented by Management
Sciences for Health (MSH),
 to address supply chain management issues related to reproductive
health commodities, specifically
 supporting the government of Bangladesh and other key national
stakeholders to improve procurement of reproductive health
commodities in the country,
 to strengthen the distribution systems and
management information systems in place, and
 to build local capacity to strengthen health systems
- To provide technical assistance to the Directorate General of
Health Services (DGHS) & MOHFW
DGFP Procurement & Logistics Management
Tools
UIMS
• Upazila Inventory Management System
• Software to maintain upazila store inventory, automate supply planning,
and Form 7B reporting
WIMS
• Warehouse Inventory Management System
• Software to maintain warehouse inventory
Web-Based LMIS
Procurement
Tracker
Supply Chain
Information Portal
• Web-based Logistics Management Information System
• Central repository for DGFP logistics data
• Online procurement status tracking for DGFP
• To be extended to DGHS in 2011
• Access DGFP web-based logistics tools and information
• Supply Chain Discussion Forum/News/Documents
• Procurement Opportunities and Tender Results
DGFP Supply Chain Information Portal
www.dgfplmis.org
A Central Portal for DGFP Tools
The DGFP Supply Chain Information Portal is a website developed by the
Strengthening Pharmaceutical Systems (SPS) Program with support of the USAID
for the Directorate General of Family Planning (DGFP).
There are 4 (four) major blocks
In the portal –
A.
B.
C.
D.
Procurement Tracker
LMIS
Stock Status Report
Operational Status of Tools
DGFP Supply Chain Information Portal
A. Procurement Tracker







Web-based tool to monitor status of
DGFP procurement packages
Shows dashboards on status of 3
consecutive years of procurement
activity
Drills down for detailed information
on progress of procurement packages
Email and SMS alerts
Facilitates efficient and effective
procurement management
Promotes transparency
Secure site with encrypted data
transfer
DGFP Supply Chain Information Portal
B. Logistics Management Information System (LMIS)

Central repository for DGFP logistics data

Provides stock status data for all levels of the supply chain

Provides data on consumption of RH commodities

Facilitates supply planning at the warehouse

Facilitate stock management decision making

Facilitate monitoring of the supply chain
Updates

Warehouse Inventory Management System (WIMS) software at 21
regional warehouses of DGFP for store management

Upazila Inventory Management System (UIMS) software at 124 upazila
family planning stores for stock management

UIMS to be introduced in 100 new upazila family planning stores in
2011. Already trained 21 upazilas.

Initial review of patient registration process and drug management
system at Dhaka Medical College

Reviewed of regional warehouses for the purpose of establishing a
computerized record keeping system
MIS Tools in progress
A. Product Catalog for MOHFW

Web based database accessible to Ministry, Line Directors, Drug
Administration & CMSD with oversight review by Drug Administration

Product list with specification accessible to all stakeholders

Authorized persons to update & lookup specs from database

Pharmaceutical companies to register against the database
MIS Tools in progress
B. Procurement Plan & Procurement Tracker

Line Directors will select the commodities
from web based Product Catalogue &
prepare their Procurement Plan

Desk Officers will summarize & package
from Line Director’s procurement plan

Package items, sub-packages,
procurement steps, milestones, receive –
will be tracked through PT

Line Directors & other stakeholders will
have access to PT to know package status
MIS Tools in progress
C. Drug Store & mPrescription for DMCH OPD

Monitoring of Doctor’s prescriptions

Ensure optimum utilization of drugs available in store

Diagnosis based on ICD9/10

Contribute to total Hospital Drugs Inventory Management System

Patient tracking through unique identification

Avoid duplication of patient details and prescriptions

Planning of procurement & usage monitoring of drugs
Future Plan
MOHFW Supply Chain Automation Modules
A. CMSD
LMIS
B. Central
C. District
D. Upazila
Supply
LMIS
LMIS
Chain Portal • Warehousing & • Warehousing &
• Stock
Management at • Web based
CMSD
LMIS reporting
• Installation &
dashboard
Maintenance
Distribution at
District
Hospitals
Distribution at
Upazila
Hospitals
ধন্যবাদ
Thank You