Best Practices and Innovation
By:Sanjay Bisariya
Sr DFM/Lucknow/NER
&
Arvind Sharma
Sr DFM/Izatnagar
April 12, 2013
1
Sr DFM/LJN/NER Presentation
 Recent Developments in NER
Challenges Ahead– NER
Suggestions - NER
2
Recent Developments in NER

Special Drive for drawing Completion Reports of works already
completed

121 completion reports vetted in LJN division during 2012-13
out of a back log of 146 completion reports due against various
works completed.

1 day PF clearance being ensured.

Special drive for verification and vetting of leave accounts started.
3
Recent Developments in NER

90 % bank payment by March 2013

100% in IZN Div., Mechanical Workshops of GKP & IZN, Signal workshop.

Over 85% in other units.

Strategies adopted for 100% bank payment by June ’13

Employee persuaded to furnish details of bank accounts.

Issue salary checks if they do not furnish account numbers.

Bank accounts being extracted form PF withdrawal applications.
4
Recent Developments in NER

100% PLB payment ECS/RTGS to employees taking their salary
through bank.

Single Wage Period implemented.

Implementation of IPAS/AIMS- Trial bills being passed. CRIS
assistance required.

JPO signed with SBI to check encashment of fake cheques.

JPO for disposing ONR cases within 90 days of incident

Special drive to clear suspense items by day to day monitoring and
transfer to final heads and
transferring to earnings wherever
applicable.

50% reduction in one year old audit references on NER.
5
Recent Developments in NER

Finance Diary developed by BSB division for computerized work
register to facilitate monitoring of expenditure and drawing of
completion report etc.

SMS facility to contractor and employees who give their mobile
number on trial basis by BSB division.

Module developed by LJN Div. to monitor validity of BG bonds,
thereby sending timely reminders to executive and realization, if
required.
6
Sr DFM/LJN/NER Presentation
 Recent Developments in NER
Challenges Ahead– NER
Suggestions - NER
7
Challenges Ahead - NER

Hard core items of demand recoverable and station outstanding due to
large number of court cases- disputes to be resolved.

Frequent budget cuts and multiple allotments in Plan Heads (DF/DRF)
and OWE ( controllable PUs)
8
Challenges Ahead - NER

Abnormally large number of works being sanctioned by DRMs earlier
(more than 500 WIPs in some divisions), thereby reducing focus and
thin spreading of scarce resources.

Poor maintenance of service records and leave accounts by personnel
and Engg dept.

Delayed sending of records in accounts for service verification and final
settlement - NER to launch drive for advance verification of services of
employees scheduled to retire in next three years.
9
Challenges Ahead - NER

Loose yard-sticks for creation of additional posts leading to pressure on
Finance. No change even after high investment in new technologies
year after year.

Frequent changes in IRPSM in respect of budget distributed by
executive departments and non up-dation of expenditure.

The scheduling of debits is required under e-recon to facilitate
acceptance of debit only after its acceptance by the concerned
executive departments.
10
Sr DFM/LJN/NER Presentation
 Recent Developments in NER
Challenges Ahead– NER
Suggestions - NER
11
Suggestions- NER

There should be emphasis of outsourcing in selected areas by
surrendering posts available for that purpose.

Issue of Outsourcing - Clarity on out sourcing to be provided such as


Mechanical Laundry issue – Outsourcing vs Departmental Laundry

P-way outsourcing
OBHS and CTS

More co-ordination required among divisions/railways to ensure
EFFICIENT cleaning and avoiding duplication of expenditure

More comprehensive directives required on OBHS (Round trip/ Per
hour rate)
12
Suggestions- NER

Quarterly reconciliation meeting of Dy. CAO/Gs for clearing transfers of
vetted service records/leave accounts/PF balances/ balance of
advances etc. of employees involved in inter-railway transfers.

Online system of Global PF accounts / employee ID for all purpose and
auto-credits/updating of accounts including loans and advances
irrespective of the Zone.

The IRPSM should be
debits/adjustments should
expenditure.

Conservative estimation of earning and planning of expenditure based
on targeted operating ratio needed.
linked with e-recon so that the
be also incorporated in the updated
13
Suggestions- NER

Delay in joining of RRB recruits – 2006-08 recruits being given joining
in 2013. Meanwhile many facilities being outsourced leading to
duplication.

Need for vacancy bank and supernumerary post should be reassessed.

Shifting of E-recon schedule from 25th of month to 10th of following
month and advancing the schedule for store transactions can help in
provisional account serving the purpose of final account.

Link be provided to executive in E-recon for online acceptance of
debits.
14
Suggestions- NER

Appeal by JAG/SG regarding adverse APR by GM against positive rating
by FA&CAO to be considered by Financial Commissioner

Option of changing Zones for IRAS officers to derive benefits form
better practices of other Zones.

High end training in Corporate and Strategic Finance.

Compulsory foreign visits for IRAS officers to learn and implement
world class practices in area of Accounts and Finance.
15
Thank You!!
16