REGIONAL COMPETITIVENESS
OPERATIONAL PROGRAMME
10TH SECTORAL MONITORING COMMITTEE
MEETING
27 June 2012 – Ankara
Agenda
For the 10th Sectoral Monitoring Committee Meeting
For the Regional Competitiveness Operational Programme in Turkey
(27 June 2012, 13:30)
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
Opening statements – by the Head of the Operating Structure, and by the Commission (HoS + EC)
Approval of the Minutes of the last meeting and the agenda of the Meeting (HoS + EC)
Information on the Annual Audit Activity Report for the RCOP (Audit Authority)
Information on programming (OS)
- 1st project package
- 2nd project package
- 3rd project package (OS+EIF)
- 4th project package
Information on implementation (OS)
- Tendering and contracting
- Implementation
-Absorption (n+3), procurement plans and disbursement forecasts
-Updated payment forecast and payment cycle for 2012 (OS+NAO)
Information on technical assistance and communication activities (OS)
Monitoring activities (OS)
-Discussion and Endorsement of 2011 Sectoral Annual Implementation Report
-Information on Monitoring Report and Monitoring Sheets
Information on Accreditation of Finance and Contracts Unit in RCP CID and
follow-up of conferral of management audit findings of the DG REGIO (OS+EC)
Information on the revision and extension of the Operational Program for years 2012/2013 (OS
+EC+ Strategic Coordinator)
Indicative date for the next Sectoral Monitoring Committee (HoS + EC)
AOB
PROGRAMMING
-
1st project package
2nd project package
3rd project package
4th project package
STATE OF PLAY OF THE 1st PACKAGE of
PROJECTS UNDER THE RCOP
1st Package of Project
Establishment of 3 Business Incubators in Selected
Regions and Development of a Network among
Incubators in Turkey, KOSGEB
Establishment of Innovation Centre for FoodINNOFOOD CENTER, TUBITAK
Establishment of 3 Technology Development Zones,
MoSIT-DG for Science and Technology
Winter Tourism Corridor in Erzurum, Erzincan and
Kars, Ministry of Culture and Tourism
Enlargement of the European Turkish Business
Centres Network to Sivas, Antakya, Batman and Van,
TOBB
Empowering SMEs for networking and inter-regional
cooperation, Ministry of Economy
Technical Assistance + Publicity, MoSIT – RCP-CID
TOTAL BUDGET:
98.100.205 €
1st Package of Project
TUBITAK, The Scientific and Technological Research Council of
Turkey
INNOFOOD MAJOR PROJECT






First Submission of the Documents – 26.02.2010
Admissibility Letter
– 23.04.2010
Comments from the EC
– 11.10.2010
Second Submission of the Documents – 29.07.2011
Comments from the EC
– 22.03.2012
Third Submission of the Documents – July 2012
STATE OF PLAY IN SECOND
PROJECT PACKAGE
SECOND PROJECT PACKAGE - STATE OF PLAY
Name of Proposal
1- Business Development Center
2- Big partnership of small enterprises
3- Hazelnut Licensed Warehouse and Spot
Exchange
4- Strengthening the Infrastructure for
Furniture Production
5- Tea Research and Application Centre
6- My Bee, My Honey, My Honeycomb
Location
Submission Date
Approval Date
26 . 10. 2010
23.11.2010
08.02.2011
03.03.2011
Van
Tokat
Giresun
Kayseri
Rize
Ordu
7- Sustainable Tourism Development
Mardin
8- Establishment of Cereals Exchange and Licensed
Warehouse
9-Hand-“Made in Hatay”
10-Establishment of a “CuF” for Industrial Forestry
Products
11- Impr. of the Shared Industrial Infr. of the
Pistachio Pros.Sector
12- Increasing Competitiveness of Middle Black Sea
Region (TR83)
13- Establishment of a CuF for Furniture and
Mechanics
Ş.Urfa
04.05.2011
Hatay
Kastamonu
13.06.2011
18.04.2011
Siirt
01.03.2011
18.06.2011
Samsun
03.11.2011
Amasya
03.11.2011
SECOND PROJECT PACKAGE - STATE OF PLAY
Submission
Name of Proposal
Location
Date
Approval
Date
14- Regional Industrial Collaboration in Cotton Fibre
Manufacturing Laboratory
Diyarbakır
13.05.2011
18.07.2011
15- Samsun Metals Metrology and Calibration
Laboratory
Samsun
08.06.2011
03.11.2011
16- Natural Stone Manufacturing
Marketing Support Centre
Bayburt
20.04.2011
04.11.2011
17- Regional Industrial Design and Modeling Centre
Gaziantep
13.05.2011
17.01.2012
18- Osmaniye Enterprise Development Center
(İŞGEM)
Osmaniye
05.01.2012
23.03.2012by e-mail
K.Maraş
24.04.2012
14.05.2012by e-mail
20- Activation of “Specialty Foods Cluster” in
“GAP Region”
Ş.Urfa-İzmir
19.01.2012
15.06.2012by e-mail
21- Sorgun Enterprise Development Center
(İŞGEM)
Sorgun/
Yozgat
18.05.2012
22.06.2012by e-mail
22- Yeniçam Shipyard CuF
Trabzon
04.05.2012
21.06.2012by e-mail
and
19- Maraş Pepper Cluster
Budget Total : 163.600.231 €
SECOND PROJECT PACKAGE – PLANNING
Submission
Date
Status
26.11.2011
Waiting
ERA’s
response
Amasya
18.05.2012
Waiting
ERA’s
response
25- Enterprise Development Center
Elazığ
28.05.2012
Waiting EC’s
comments
26- Whey Powder Production Facility
Trabzon
02.05.2012
Waiting EC’s
comments
Name of Proposal
23- Karatekin University – SETEM
24- Marble Production Common Use Facility
Location
Çankırı
Indicative Budget : ~ 34.837.566 €
SECOND PROJECT PACKAGE – PLANNING
Name of Proposal
27- Aydınlar Tourism Promotion Project
28- FIKAP
29- Investment Promotion Center
30- Atatürk University – Technology Oriented
Supp. Cen.
31- Apricot Valley and Green Energy Storage
Facility
32- Winter Tourism Center
33- Enterprise Development Center
34- Milk Processing CuF
35- Olive oil CuF
36- Mount Pamuk Highland Tourism
37- Kommagene – Nemrut Tourism Development
38- İshakpaşa Palace Tourism Promotion Project
39- Enterpreneurship Consultancy Center
40-Increasing the Regional Competitiveness in
Kars, Ağrı, Ardahan and Iğdır
41- Bafra Business Dev. Cent.
Location
Estimated
Submission Date
Siirt
Giresun
Yozgat
Erzurum
Malatya
Ardahan
K.Maraş
Kars
G.Antep
Iğdır
Adıyaman
Ağrı
Bitlis
Kars, Ağrı,
Ardahan, Iğdır
Samsun-Bafra
Indicative Budget : ~ 47.965.288 €
3rd Quarter of
2012
STATE OF PLAY IN THIRD
PROJECT PACKAGE
THIRD PROJECT PACKAGE - STATE OF PLAY
Greater Anatolia
Guarantee Facility GAGF
G-43 Anatolian
Venture Capital
Fund
New project
proposals
•
•
•
•
•
•
32 M.€ IPA Contribution
500 m.€ Credit Volume for SMEs
Under implementation
EIF provided info. first results
4 Steering Com. held.
Need Assess. For KGF carried out
•16.3 Mil. € Budget
•Contribution Agreement - 31.08.2011
•Official launch of the project – 19.01.2012
•Publication of Call for Expression of Interest for fund
managers - 20.01.2012
•7 eligible applications by deadline -20.03.2012
•Evaluation of proposals – on-going
•Selection of a fund manager – expected in July
•Commitment to G43 VC – expected by the year-end
• Establishment of Technology & Innovation
oriented fund,
• Extension of GAGF
Results as of May 2012
• Total Volume: ~ EUR 310 million
• Total Number of Loans: >3,500
• Total Number of SMEs: >3,500
Results vs Objectives
• Portfolio of EUR 310m
• 62% of the target EUR 500m
• Number of SMEs reached
surpassed the target of 2,500 by
50%
Regional Breakdown of Loans*
* As of end of 2011
PROGRESS IN 1ST 2ND AND 3RD PACKAGE
45
40
35
54
30
25
20
34
15
18
10
2
5
0
Operations
submitted
Operations
approved
Operations
Operations
under
under
approval stage improvement
PROGRESS BY PRIORITY AXES IN 1ST 2ND AND 3RD PACKAGE
Priority 1: Improvement of Business Environment (349.794.316 €)
45
40
35
42
30
25
27
20
15
10
2
5
13
0
Operations
submitted
Operations
approved
Operations
Operations
under approval
under
stage
improvement
PROGRESS BY PRIORITY AXES IN 1ST 2ND AND
3RD PACKAGE
Priority 2: Strengthening of Enterprise Capacity and Foster
Entrepreneurship (32.846.459€)
STATE OF PLAY IN THE FOURTH
PROJECT PACKAGE
OVERVIEW of FOURTH PROJECT PACKAGE
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




CRITERIA APPLIED FOR IDENTIFICATION OF PROJECT
Alignment with objectives of the RCOP
Potential regional impact of the project idea on competitiveness
Originality of the project idea
Maturity of the idea
Province not previously covered by 1st and 2nd package projects
New project idea; ie not overlapping in concept or region with 1st
or second package
Received Project Ideas : 107
Long Listed Project Ideas: 23
Shortlisted Projects: 12 (including 1 major project)
PRIORITIZED LIST OF PROJECTS IN 4TH PACKAGE (IND. 90.000.000 € )
#
Project Title
Place of Implementation
Applicant
Measure
Budgets
1.1
8.500.000
1.1
7.147.000
1.1
25.000.000
2.2
4.500.000
1
Processing and Storing of Sea Food
Sinop
2
Şanlıurfa Cotton Licensed Warehouse
Project
Şanlıurfa
3
Samsun Logistics Center
Samsun
4
Turkish Cluster Academy
N/A
5
The Common Use Workshop Project
Bitlis, Hakkâri, Muş, Van
DAKA
1.1
4.668.645
Hatay
DOĞAKA
1.3
5.471.000
Gümüşhane
DOKA
1.1
6.000.000
6
7
Shoe-making Training and Design
Centre and Shared-use Workshop
Establishment of a
Business Development Center in
Gümüşhane
KUZKA
TOBB
TOBB
BSTB-OSBGM
8
Establishment of Business Incubator
(İŞGEM) in Bingöl
Bingöl
FKA
1.1
2.158.044
9
Carpet Incubator Centre
Gaziantep
İKA
1.3
5.000.000
Establishment of Nanotechnology and
Nonwoven R&D Centre
Gaziantep
İKA
1.3
5.000.000
Sivas
ORAN
1.1
6.137.800
Kars
SERKA
1.4
9.500.000
10
Sivas Industry Incubator Center Project
(ISGEM)
“Kars City with its historical identity”
12
project
11
TIMELINE FOR the 4TH PACKAGE
May 12
Weeks
E-mail to the ERAs
1
Receiving First Draft of OIS
2
3
Establishment of Technical Assistance
Team (TAT)
Kick-off Technical Meetings with ERAs
with the Participation of TAT
4
Site Visits
5
Finalization of OISs
6
1
2
3
4
June 12
5
1
2
3
July 12
4
1
2
3
August 12
4
1
2
3
4
September 12
5
1
2
3
4
IMPLEMENTATION
- Tendering and contracting
- Implementation
- Absorption (n+3), procurement plans and disbursement
forecasts
- Updated payment forecast and payment cycle for 2012
Tendering and Contracting
Realised and Foreseen Number of
Signed Contracts, component based
Realised and Foreseen Contracted
Budget
*Until the end of 2014 foreseen budget that will
contracted is 246m €
Finalized Contracts
Totally 7 contracts
Technical
Supervision assistance /
FW
Type of
Contracts
Works
Number of
Contracts
0
0
Budget
(euros)
0
0
Supply
Total
(euros)
2
5
7
187.968
865.470
1.053.438
Contracts under Implementation
Totally 15 contracts
Type of
Contracts
Works
Supervision
Technical
assistance
Supply
DirectGrant
Total
(euros)
Number of
Contracts
6
4
3
0
2
15
Budget
(euros)
18.162.683
1.947.225
15.989.195
0
48.300.000
84.399.103
Projects coming to Implementation
Totally 28 projects / 83 components
Type of
Components
Works
Supervision
Technical
assistance
Supply
Budget
(euros)
2012
0
0
3
0
4.432.036
1st Q / 2013
2
3
3
2
26.822.545
2nd Q / 2013
12
15
5
3
50.592.372
3rd Q / 2013
4
0
2
7
36.717.659
0
0
4
3
14.020.403
0
0
6
9
27.975.263
18
18
23
24
61.178.075
7.405.160
4th Q / 2013
2014
Total no of
components
Budget
(euros)
41.597.087 50.379.956
160.560.278
DISBURSEMENT FORECAST AND N+3 GAP FOR RCOP 2007-2011
PROGRAMMING PERIOD
Disbursement Forecast (EU Contribution) - June
*
2010
2011
27,200,000 13,855,000
2012
6,718,252
2013
51,982,388
2014
67,065,309
2015
11,153,999
2016
2,676,148
0
0
27,200,000 13,855,000
0
0
0
0
2,644,052
0
4,074,200
0
27,477,556
0
18,207,035
6,297,797
46,988,479
0
13,024,924
7,051,906
7,834,146
0
1,726,136
1,593,717
1,828,646
0
700,520
146,982
0 1,219,338
2,366,813
5,079,181
5,592,532
473,317
96,465
0
0
380,537
838,801
1,147,500
1,219,313
2,837,093
2,242,088
1,792,228
3,800,304
0
473,317
0
96,465
6,157,358
8,670,288
PRIORITY III
59,577 1,636,302
1,522,757
3,781,209
1,579,535
428,400
0
9,007,780
Measure3.1.
Measure 3.2.
TOTAL (per year)
59,577 1,636,302
0
0
1,165,757
357,000
3,281,409
499,800
1,079,735
499,800
0
428,400
0
0
7,222,780
1,785,000
27,259,577 16,710,640
10,607,822
60,842,778
74,237,376
12,055,716
2,772,613
204,486,522
27,259,577 43,970,217
54,578,039
115,420,817
PRIORITY I
Measure 1.1.
Measure 1.2.
Measure 1.3.
Measure 1.4.
PRIORITY II
Measure 2.1.
Measure 2.2.
TOTAL (cumulative)
2007
2008
2009
Allocated fund for RCOP
41,900,000 43,500,000 54,800,000 71,430,000 88,020,000
N+3 Expenditure
Requirements (per year)
41,900,000 43,500,000
Pre-finance*
42,060,000 22,215,000
Expenditure paid and
declared cumulative*
N+3 Gap (differences in
line 18-22)
189,658,193 201,713,909
2017
0
TOTAL
180,651,096
86,772,879
41,055,000
37,732,815
15,090,402
0
204,486,522 204,486,522
14,827,646
204,486,522
299,650,000
54,800,000
71,430,000
88,020,000
299,650,000
64,275,000
-160,000 21,125,000
75,925,000
147,355,000
235,375,000 235,375,000
235,375,000 299,650,000
299,650,000
27,419,577 22,845,217
-21,346,961
-31,934,183
-45,716,807 -33,661,091
-30,888,478 -95,163,478
-95,163,478
DISBURSEMENT FORECAST AND N+3 GAP FOR RCOP 2007-2013
PROGRAMMING PERIOD
Disbursement Forecast (EU Contribution) -June
2007
PRIORITY I
Measure 1.1.
Measure 1.2.
Measure 1.3.
Measure 1.4.
PRIORITY II
2008
2009
2010
2011
27,200,000 13,855,000
2012
6,718,252
2013
51,982,388
2014
67,065,309
2015
11,153,999
2016
2,676,148
0
0
27,200,000 13,855,000
0
0
0
0
2,644,052
0
4,074,200
0
27,477,556
0
18,207,035
6,297,797
46,988,479
0
13,024,924
7,051,906
7,834,146
0
1,726,136
1,593,717
1,828,646
0
700,520
146,982
2017
0
TOTAL
180,651,096
86,772,879
41,055,000
37,732,815
15,090,402
0
1,219,338
2,366,813
5,079,181
5,592,532
473,317
96,465
0
0
380,537
838,801
1,147,500
1,219,313
2,837,093
2,242,088
1,792,228
3,800,304
0
473,317
0
96,465
6,157,358
8,670,288
PRIORITY III
59,577
1,636,302
1,522,757
3,781,209
1,579,535
428,400
0
9,007,780
Measure3.1.
Measure 3.2.
OHTER (non approved
project)
1st PP
59,577
0
1,636,302
0
1,165,757
357,000
3,281,409
499,800
1,079,735
499,800
0
428,400
0
0
7,222,780
1,785,000
0
0
17,000,000
0
30,000,000
70,000,000
55,404,165
172,404,165
0
0
0
0
10,000,000
10,000,000
5,404,165
25,404,165
0
0
0
0
20,000,000
60,000,000
50,000,000
130,000,000
Measure 2.1.
Measure 2.2.
2nd PP
3rd PP
TOTAL (per year)
17,000,000
27,607,822
60,842,778
104,237,376
82,055,716
27,259,577 43,970,217
71,578,039
132,420,817
236,658,193
318,713,909
Allocated fund for RCOP
41,900,000 43,500,000 54,800,000 71,430,000 88,020,000
89,016,597
91,720,588
N+3 Expenditure
Requirements (per year)
41,900,000 43,500,000
54,800,000
71,430,000
Pre-finance*
42,060,000 22,215,000
Expenditure paid and
declared cumulative
N+3 Gap (differences in
line 18-22)
-160,000 21,125,000
27,419,577 22,845,217
14,827,646
17,000,000
27,259,577 16,710,640
TOTAL (cumulative)
0
58,176,778
376,890,687
376,890,687 376,890,687
376,890,687
480,387,185
88,020,000
89,016,597
91,720,588
0
480,387,185
64,275,000
75,925,000
-4,346,961
147,355,000
-14,934,183
235,375,000
324,391,597
416,112,185 480,387,185
480,387,185
1,283,193
-5,677,688
-39,221,498 -103,496,498
-103,496,498
MONTHLY EXPENDITURE FORECAST FOR 2012
EU Contr.
January
February
March
April
May
June
July
August
September
October
November
December
TOTAL
0
0
0
51,311
981,840
1,297,328
822,723
595,000
17,947,566
2,385,050
1,884,076
1,642,928
27,607,822
TR Contr.
0
0
0
10,674
177,640
271,153
157,596
105,000
3,167,218
468,251
377,071
337,484
5,072,087
TOTAL
0
0
0
61,985
1,159,480
1,568,481
980,319
700,000
21,114,784
2,853,301
2,261,147
1,980,412
32,679,909
TECHNICAL ASSISTANCE ACTIVITIES
- Technical Assistance Plan (2012 – 2017)
- Technical Assistance on Institutional Building for
the Implementation of RCOP
Technical Assistance Plan (TAP)
2012-2017
 Preparation of TAP was started in December 2011.
 Taking into account comprehensive needs identification
carried out in the RCP-CID, where all the departments
identified their needs for TA
 Taking into account training need analysis of ERA
 Approved by the Commision in 10 May 2012.
CONTRACTS UNDER 2012 - 2017 TECHNICAL ASSISTANCE PLAN
No MEASURE
Expected
TYPE OF
Expected
completion
CONTRACT starting date
date
CONTRACTS
INDICATIVE BUDGET(Euro)
Total Ind.
Budget
EU
NATIONAL
1
3.1.
TA to RCP-CID (Technical
Assistance and Capacity
Building for Further
Strengthening of RCP CID
in its Operations)
2
3.1.
TA to RCP-CID II
Service
Q4 2015
Q2 2017
1.100.000
935.000
165.000
3
3.1.
Project Preparation
Facility
Service
Q1 2014
Q4 2016
3.200.000
2.720.000
480.000
4
3.1.
TA for MIS
Service
Q2 2015
Q2 2017
900.000
765.000
135.000
5
3.1.
MIS Supply Project
Supply
Q1 2016
Q2 2016
6
3.1.
Supply
Q3 2013
Q4 2013
250.000
7
3.1.
Service
Q3 2012
Q4 2013
1.195.438
8
3.2.
Service
Q3 2015
Q1 2017
1.832.353
1.557.500
274.853
12.527.791
10.648.622
1.879.169
Supply of Equipment for
RCP-CID
TA to RCP-CID (FWC,
Direct Financing of
expenditures, etc.)
TA for Publicity and
Visibility
Service
Q2 2013
Q4 2015
3.800.000
3.230.000
570.000
TOTAL
250.000
212.500
37.500
212.500
37.500
1.016.122
179.316
Technical Assistance on Institutional Building
for the Implementation of RCOP
Main activities January - June 2012
Support to the hand-over process from CFCU to RCP-CID
after succesfull Accreditation Process (February 2012)
Support to preperation of TA Plan (2012-2017)
Support to pipeline development (4th Package)
Preparation of Tender Dossiers
Training and capacity building
Study tours to Poland and Spain
Training and capacity building
 Capacity building to RCP-CID:
 Quality Assurance and Risk management training for new






staff
Project Development Training course (16-18 January 2012)
Project Pipeline Management (20-25 February 2012)
Publicity and Visibility (13 April 2012)
FIDIC Training workshop (29-30 March 2012)
Training of trainers (13-14 June, 20-21 June 2012)
Internal workshops on budgeting, contracting, payment
procedures and financial reporting
Training and capacity building
 Capacity building to end-recipients:
− Guidelines for ERAS (End-Recipients) designed and under revision
− First training for national ERAs (first package) delivered: 28 May
to 01 June 2012
Study tour to Poland and Spain
Study Tour for FCD to Poland
prepared and delivered 14 – 18
May 2012
Study Tour for Programming
Department to Spain prepared
and delivered 21 – 25 May 2012
Main activities planned for July to
December 2012
Revision of RCP-CID manual, systems and tools
Support to preparation of Technical Documents within the new
TA Plan (2012-2017)
Preparation of Tender Dossiers
Organization of one Study tour and internships
Support to pipeline development to Programming Department
Support to FCD
Training and capacity building for RCP-CID staff and ERAs
FOLLOW-UP OF CONFERRAL OF
MANAGEMENT AUDIT FINDINGS OF
THE DG REGIO
Conferral of Management Audit Findings of the DG REGIO
AREA: Formal establishment of accountability, responsibility, delegated
responsibility and any necessary related authority for all tasks and positions
throughout the organisation.
SUMMARY FINDING
A smooth hand-over of all tendering
and contracting files should be
safeguarded between the Ministry of
Science, Industry and Technology
and Central Finance and Contracts
Unit upon the conferral of the
tendering, contracting and financial
management functions.
According to the first addendum
(December 2010) of the initial
Cooperation Agreement, there were
specific provisions arranging in
detail the handover of the public
procurement documents according
to the status of the tenders/contracts
managed by CFCU. However, in a
second addendum (May 2011), it is
stated that following the
accreditation and conferral of
management powers, all the
contractual responsibilities should
be undertaken by the Ministry of
Science, Industry and Technology.
This uncertainty put into question
the effective functioning of the
management and control system
concerning tendering, contracting and
financial management.
RECOMMENDATION
/FOLLOW UP
ACTIONS
Specific provisions
arranging in detail
the transition of the
tendering,
contracting and
financial
management files
should be laid down
in an agreement
between the two
institutions.
CURRENT STATUS
Regarding the transfer of tendering and contracting files, a meeting was held
on 8th of March 2012 between CFCU and MoSIT. It is concluded in the
meeting that all tender or contract files at different phases will be transferred
to the MoSIT.
It has been agreed on that files at the tendering phase will be transferred to
the MoSIT at the end of the relevant stage (shortlisting, evaluation,
contracting or signature), and files at implementation phase will be directly
transferred to the MoSIT after realization of payment requests if any made at
the end of the meeting. Before transfer of files, CFCU will send an addendum
to EUD for tenders under evaluation or contracts under implementation.
To conclude, the procedure agreed by the both sides regarding transition of
the tendering, contracting and financial management files sent by the CFCU
with an official letter with the date of 12th of March 2012. In addition, to
maintain smooth transition, close cooperation was achieved and workshops
were carried out with CFCU and EUD during the transition period which
enabled the experience sharing and know-how transfer between institutions.
Conferral of Management Audit Findings of the DG REGIO
AREA: Internal audit including handling of audit reports and recommendations
SUMMARY FINDING
The set up and functioning of the
internal audit function in the
Ministry of Science, Industry and
Technology has weakened since the
initial conferral of management
decision and is considered as an
important weakness in the current
management and control system.
No IPA related, internal audit
activity was carried out, nor
planned, in 2011.
The requirement of Commission
Regulation (EC) No 718/2007
Article 28(2)(k): The operating
structure shall be responsible for
managing and implementing the
programme or programmes
concerned in accordance with the
principle of sound financial
management. For those purposes, it
shall carry out a number of
functions that include: ensuring
internal audit of its different
constituting bodies; in the current
situation it is not fulfilled.
RECOMMENDATION
/FOLLOW UP
ACTIONS
Recruitment and retainment of
qualified internal auditors should be
given the highest priority.
Internal audit training programmes,
in accordance with international
internal audit standards should be
implemented and further intensified.
IPA related internal audit work
should be regularly performed.
Relevant follow-up information
should be provided to the
Commission concerning
- recruitment
- training
- audit work
carried out.
A detailed audit plan for 2012
including the follow-up of previous
internal audit findings should be
submitted to the Commission.
CURRENT STATUS
It will be subject to recruit at least 2 internal auditors until the
end of 2012. In addition 1 of Internal Auditors of the Ministry
has been nominated for the purpose of dealing with the
operations of the RCP-CID.
Training strategy document for EU funded projects will be
prepared and submitted to the RCP-CID to ensure that the
trainings proposed within the scope of this strategy would be
provided with sources of the TA Project.
“The Tendering Documents Preparation Activities” of the
Regional Competitiveness Operational Program and
Implementation Department was audited in terms of system
and compliance between 17/08/2011-08/02/2012. The 2012
Internal Audit Program was sent to the Commission.
It is planned in the 2012 Internal Audit Plan to carry out an
audit on “Reporting Irregularities” and to implement follow up.
Conferral of Management Audit Findings of the DG REGIO
AREA: Security procedures (IT) and Evaluation
SUMMARY FINDING
At Strategic Coordinator level the horizontal
Integrated Management Information System
(IMIS) is still not functioning and the
Commission has been made aware of technical
problems. In parallel, the Ministry of Science,
Industry and Technology plans to develop an
individual Management Information System
addressing specific implementation and
financial reporting needs at a measure, project
and contract level. The integration between the
IMIS, the MIS and the accounting system
should be given a priority and proper
procedures should be added in the manual of
procedures. The finalisation of the MIS is
foreseen for the end of 2013, in the meantime
an alternative information system will be used.
The requirement of Commission Regulation
(EC) No 718/2007 Article 28(2)(i): The
operating structure shall be responsible for
managing and implementing the programme or
programmes concerned in accordance with the
principle of sound financial management. For
those purposes, it shall carry out a number of
functions that include: setting up, maintaining
and updating the reporting and information
system; in the current situation only partly
fulfilled.
RECOMMENDATION
/FOLLOW UP
ACTIONS
The technical problems with the
IMIS system should be solved with
the highest priority.
Possible interfaces should be
developed between the different
systems in order to prevent double
entry of data and similar entry
mistakes. Priority should be given
to the finalisation of the MIS.
Relevant follow-up information
should be provided to the
Commission concerning
- The functioning of the IMIS
System
- the planning and progress
concerning the interfaces
- progress of the MIS
- Training provided.
CURRENT STATUS
The integrated structure between the different IT
systems will be ensured by the Management Information
System which is at the PN publishing phase at the
moment. The ToR of MIS is prepared by taking into
consideration of that integration matters.
Estimated date of contract Signature for MIS:
2nd quarter of 2013.
On the other side, the user trainings for MIS will be given
after the completion of the system. Furthermore, System
Admin Trainings will be given to RCP-CID staff in order
to ensure sustainability
Till MIS will be fully operational; interim IT solutions (the
File server for archiving and hierarchical electronical
document sharing, the excel worksheets developed by
each department according to their own needs ) and
other systems (IMIS, PRESTO) will be on use.
Moreover, training programme for PRESTO was
organized for the relevant staff in the third quarter of
2011.
Conferral of Management Audit Findings of the DG REGIO
AREA: Security procedures (IT) and Evaluation (Continued)
SUMMARY FINDING
RECOMMENDATION
/FOLLOW UP
ACTIONS
CURRENT STATUS
The technical problems with the
IMIS system should be solved
with the highest priority.
Possible interfaces should be
developed between the different
systems in order to prevent
double entry of data and similar
entry mistakes. Priority should
be given to the finalisation of
the MIS. Relevant follow-up
information should be provided
to the Commission concerning
Within this scope, training programmes were
organized regarding IMIS for the staff of Operating
Structures and their end recipients in 2010.
- The functioning of the IMIS
System
IMIS has become operational as of September 2010
and was accessible at the web page of the Ministry.
- the planning and progress
concerning the interfaces
2nd half of 2011- January 2012: Period of Technical
problems and efforts for solutions.
- progress of the MIS
Remindful training was delivered on 13th of January
2012 by RCP-CID to the first and third project
package end recipients.
- Training provided.
Training of trainers programme was organized by
the Ministry of Development (MoD) for the staff of
the Operating Structures in 1-5 March 2010.
Training programme was organised for the first and
third project package end recipients of the RCOP
and staff of RCP-CID between 29th of April and 2nd
of May 2010.
In this context, IMIS opened to active usage of the
first and third project package end recipients on 16th
of January 2012.
In the forthcoming period, it is planned to organise
trainings and open the system to the end recipients
of second project package.
THANK YOU FOR YOUR ATTENTION
Ministry of Science, Industry and Technology
Regional Competitiveness Programme
Coordination and Implementation Directorate
e-mail: ipa@sanayi.gov.tr
Web adress: ipa.sanayi.gov.tr