Public Sector Reform Unit,
Office of the President, 8
Wesley Street, Freetown
PUBLIC SECTOR REFORM
UPDATE
1
Overall Objective:
 An efficient, accountable, and professional public service for improved
service delivery
Specific Objectives
 GoSL Ownership of reforms
 Co-ordination, Collaboration, Harmonisation, Standardisation
 Attract, motivate, and retain skilled labour
 clarify roles of stakeholders, re-define institutions and ensure alignment
with national development goals
 Ensure that public servants focus on tasks (through performance
contracting & appraisals)
 Ensure efficient use of resources
 Ensure that the Public and Civil Service is customer-focused
Public Sector Reform Unit,
Office of the President, 8
Wesley Street, Freetown
PUBLIC SECTOR REFORM PROGRAMME
2
8 Key Areas of focus :
i. PSR Coordination and Management
ii. Strategic Alignment of MDAs
iii. Recruitment and Selection
iv. Public Financial Management
v. Pay Reform
vi. Capacity Building
vii. Performance Management
viii. Records Management
Public Sector Reform Unit,
Office of the President, 8
Wesley Street, Freetown
SUMMARY OF ACTIVITIES
3
• Lack of co-ordination in reform initiatives (both GoSL and
Development Partners)
• Supply/Donor-driven reform initiatives due to a lack of overall
reform Framework and GoSL ownership / leadership
• Low public sector productivity
• Lack of capacity in the public service
• Uncompetitive rewards, no effective performance
management
Public Sector Reform Unit,
Office of the President, 8
Wesley Street, Freetown
Why the need for a Public Sector Reform
Framework?
4
• GoSL Ownership and Leadership – PSR owned,
implemented and managed by the government in an
holistic manner
• Effective Collaboration and Partnership - A focal point at
which all Development Partners can respond with
respect to the co-ordination, funding and management
of Public Sector reforms.
• Harmonisation, standardisation and a more systematic
approach to addressing the problems across the public
service
• Development and entrenchment of structures, systems
and processes within the Civil and Public Service which
respond to the vision and the aspirations of the people
of Sierra Leone
Public Sector Reform Unit,
Office of the President, 8
Wesley Street, Freetown
Key Benefits of the Programme
5
1.0. PSR Co-ordination and Management
Elements:
 Leadership Team on Pay Reform - Established by HE The President to
provide Strategic Leadership on Public Sector Reform
 Chaired by the Minister of Finance and Economic Development
 Membership includes: Secretary to President; Chief of Staff;
Secretary to Cabinet and Head of Civil Service; Chairman PSC; DG
HRMO; Director of PSRU
Public Sector Reform Unit,
Office of the President, 8
Wesley Street, Freetown
Overall Objective:
Strengthen co-ordination and collaboration in PSR Management
Ensure joined-up, participatory development planning and
implementation
6
1.1 PSR Co-ordination and Management
Elements:
 Chaired by the Secretary to President
 Membership - heads of reform, regulatory and policy
institutions and Civil Society (Anti-Corruption Commission,
Auditor General Office, MOFED (FS and AGD), ENCISS etc…)
Steering Committee Civil Service (SCCSR)
 Chaired by the Secretary to Cabinet (Head of the Civil Service)
 Membership includes regulatory and policy institutions and
Implementing Agencies
 DG and Directors ,HRMO
 Permanent Secretaries of key MDAs
 MOFED
Public Sector Reform Unit,
Office of the President, 8
Wesley Street, Freetown
Steering Committee on Public Sector Reform (SCPSR)
7
1.2 PSR Co-ordination and Management
Partners in Development
 World Bank - Pay and Performance Project ($17M)
 Impg. Agencies–PSC, ACC, HRMO, Office of the Chief Justice, PSRU
 UNDP - Sustained support for capacity development in the Civil
Service, Local Government and Justice Sector
 IBSA fund for Capacity Building
 JICA - Sustained support for capacity development in the civil service
 Commonwealth Secretariat - Political & Administrative Forums; Training;
rehabilitation of Civil Service Training College; Business Plan for the
establishment of a Public sector Academy (land allocated at Kent)
 DFID – a huge boost to PSR since 2002, now more focused on Health sector
Public Sector Reform Unit,
Office of the President, 8
Wesley Street, Freetown
 EU - Civil Service Reform Programme (Euro 10.5M)
 Impg.Agencies–PSC, ACC, HRMO, Office of the Chief Justice, PSRU
8
Overall Objective:
 Create institutions capable of supporting and facilitating sustained
improvements in the delivery systems

Ensure role clarity for the purposes of efficiency and accountability
Activities:
• Introduction of the new Civil Service Regulations & Rules
• Updated Civil Service Code of Conduct
• Management and Functional Reviews conducted for all MDAs to ensure that–
• structures and functions are aligned and roles clarified to enhance
productivity.
• MDAs have the right management structures (e.g. HR, Procurement,
Internal Audit functions)
• MDAs have the right mix of skills
• MDAs have the optimal systems and processes
Public Sector Reform Unit, Office of the
President, 8 Wesley Street, Freetown
2.0. Strategic Alignment of Ministries
9
Goal: to ensure availability of optimal staffing
levels across MDAs
Elements
a revitalised, restructured PSC
Institution of merit-based recruitment and
selection
Over 800 Middle and Senior level personnel
recruited across MDAs recently
Public Sector Reform Unit,
Office of the President, 8
Wesley Street, Freetown
3.0. Recruitment and Selection
10
• Central Government and Local Councils PFM systems
strengthened
• GBAA reviewed
• Establishment of Non-State Actors Secretariat
• A Public Investment Plan developed for integration in
the Budget process
• Public Debt Management Acts passed in 2011
• More rigorous auditing system of both Central and
Local governments public accounts
• Updating of the environment for IFMIS (AGD)
Public Sector Reform Unit,
Office of the President, 8
Wesley Street, Freetown
4.0 PUBLIC FINANCIAL MANAGEMENT REFORM
11
5.0. PAY REFORM
Overall Objectives: To attract, motivate and retain qualified personnel in the
Specific Objectives:
 Provide competitive remuneration
 Ensure value for money
 Unify pay system by rectifying pay distortions, e.g., Civil Servants,
Mainstreaming Contract Officers, Commissions and other Public Servants
Key Activities
 Multi-year Pay Reform Strategy approved by Cabinet in 2011
 Mainstreaming of essential LTAs into the Civil Service
 Remuneration Survey conducted 2012
 Job Evaluation & Labour Market Survey for Civil Service to commence in
October 2013
 Pay & Compensation body to be set up 2013
 Public Sector pay and grading structure to be developed
Public Sector Reform Unit,
Office of the President, 8
Wesley Street, Freetown
Public Service
12
6.0 Capacity Building
Overall Goal: To have a lean, well trained and capable public
Short Term Elements – Civil Service Training College
 CSTC re-established after 30 years to offer professional public service
courses and training
 Over 800 Civil Servants trained in various disciplines since inception
Long Term Element – Public Service academy
 Business Plan developed and under consideration with input from Cab
Sec/Head of civil Service, MOFED, AGD, PSC,HRMO, PSRU
 Land allocated at Kent for construction of PSA
Public Sector Reform Unit,
Office of the President, 8
Wesley Street, Freetown
service workforce
13
Overall Goal
 To ensure that public servants focus on their tasks (responsibility,
productivity, accountability, planning and promotion)
Elements
Performance Appraisal
 Modernized Appraisal System developed for annual assessment of
performance
 Individual Performance Appraisal System (IPAS) to be piloted in 12 priority
MDAs
Performance Contract

Ministerial contracts signed between HE The President and Ministers


Cascaded onto Permanent Secretaries and Technical Heads
Institutional Contracts for Local Councils, Tertiary and Parastatals
Public Sector Reform Unit,
Office of the President, 8
Wesley Street, Freetown
7.0.PERFORMANCE MANAGEMENT
14
8.0. RECORDS MANAGEMENT
Elements:
Civil Service Personnel Verification
Physical verification of all civil servants on the payroll
Master Personnel hard and electronic files created at HRMO
Removal of “Ghost” workers from Payroll
Public Sector Reform Unit,
Office of the President, 8
Wesley Street, Freetown
Goal:
To have an accurate, verifiable and secure data in the public
service
15
Element:
 Review of over 120,000 teacher files on government payroll
 ED Forms for almost every teacher created
 Creation of files – both hard and soft (electronic /pdf) files for 35,305
teachers on the Payroll
 Physical Verification of Teachers capturing biometric data and copies of
relevant documentation
 Physical verification of ALL Government schools and school location in
Sierra Leone
 GPS data is on the web
 Standards and guidelines for managing teachers’ records developed
Public Sector Reform Unit,
Office of the President, 8
Wesley Street, Freetown
8.1 TEACHERS RECORDS MANAGEMENT
PROGRAMME
16
• Communication – how do we enhance
communication within & between MDAs?
• Communication – Internet connectivity for
Public sector institutions
• Interface with the Private sector
• Reducing leakages / wastage in the public
sector – can we achieve economies of scale in
public procurement ?
Public Sector Reform Unit,
Office of the President, 8
Wesley Street, Freetown
For your consideration
17
- Participants, Colleagues and Presenters
- Team PSRU (Specialists & Analysts, Finance, Admin
team)
Public Sector Reform Unit
Office of the President
8 Wesley Street, Freetown
Website:
publicsectorreform.gov.sl
Email: info@publicsectorreform.gov.sl
Public Sector Reform Unit,
Office of the President, 8
Wesley Street, Freetown
THANK YOU
18