e-Granthalaya
A Digital Agenda for Library Automation and Networking
http://egranthalaya.nic.in

Ram Kumar Matoria
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Technical Director
Library & Information Services Division
NATIONAL INFORMATICS CENTRE
A-Block, CGO Complex, Lodhi Road,
New Delhi – 110 003
Ph. 011- 24305487
M=09968658570
Email: rkmatoria@nic.in
R K Matoria
e-Granthalaya
A Digital Agenda for Library Automation and Networking
http://egranthalaya.nic.in

Main activities in the Library
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Documents/Information Acquisition
Documents/Information Processing
Document/Information Delivery
Overall Management of Man, Documents, Assets
Library Computerization
R K Matoria
e-Granthalaya
A Digital Agenda for Library Automation and Networking
http://egranthalaya.nic.in

What is Library Automation?
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Library automation is the general term for
information and communications technologies (ICT)
that are used to replace manual systems in the
library
The use of automatic machines or processing
devices in libraries. The automation may be applied
to library administrative activities, office procedures,
and delivery of library services to users.
R K Matoria
e-Granthalaya
A Digital Agenda for Library Automation and Networking
http://egranthalaya.nic.in

Why Library Automation?
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For Better Management
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Documents/Information Acquisition
Manpower / Physical assets
Increased Operational Efficiency
Improve the Quality and Effectiveness of Services
Online User services
Removal of repetitive jobs
Increase Resource Sharing
Quick delivery of services
Wide access of information
R K Matoria
e-Granthalaya
A Digital Agenda for Library Automation and Networking
http://egranthalaya.nic.in

How successful we are?
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Since last three decades libraries are making efforts
to automate their in-house activities, functions and
services
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Only few libraries are fully automated (10%)
Many libraries are partially automated (10%)
Large number of libraries not started this (80%)
R K Matoria
e-Granthalaya
A Digital Agenda for Library Automation and Networking
http://egranthalaya.nic.in

Why we failed?
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No Proper Planning/Support from Govt.
Lacking of willingness among Library staff
No-supportive attitude of top management
Inadequate funding
 Costly Hardware
 Costly Library Software
 Data entry headache
 Maintenance Problems
 Never Ending Process
R K Matoria
e-Granthalaya
A Digital Agenda for Library Automation and Networking
http://egranthalaya.nic.in

History of Library Automation
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First Generation
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Second Generation
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Little integration between modules
Mainly Circulation & Cataloguing
Specific to Hardware & O
Dos Based Environment
Use File System Storage
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Various Platforms (UNIX/DOS)
Functions are Command Driven & Menu based
Use Dbase/FoxBase Solutions for data Storage
R K Matoria
e-Granthalaya
A Digital Agenda for Library Automation and Networking
http://egranthalaya.nic.in

History of Library Automation
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Third Generation
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Fourth Generation
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Fully Integrated Modules
Use of RDBMS as Back –end Solutions
GUI Interface separated from database
Client / Server Architecture
Access to Other Server Over Networks
Allows To access Multiple Sources
Web- based Solutions
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e-Granthalaya
A Digital Agenda for Library Automation and Networking
Library Management Systems
A
library management system, also known as an automated library
system is software that has been developed to handle basic
housekeeping functions of a library.
– Single function.
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Integrated
Realizing
the important role that the library management system will
play in planning and implementing library automation projects, it is
necessary to educate ourselves and know more about these systems
R K Matoria
Total Slides 31
e-Granthalaya
A Digital Agenda for Library Automation and Networking

General Features of ILMS
Functional
modules
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– basic modules - cataloging, OPAC and circulation 
-- Add on- acquisition, serial control, interlibrary loan (ILL), and Web OPAC
Operating systems
-- Windows / Linux
Database systems
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- Oracle, Informix, MS SQL, MS Access, Proprietary, etc…
Network architecture
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– client-server architecture that uses TCP-IP to communicate across networks (LANs and
WANs) /Local/LAN
User interface
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– graphical user interface (GUI) is the norm for current systems because users find it
easier to work with and it allows a wide range of tasks to be accomplished with a click of a
mouse (Desktop Based Application/ Web Based application)
Library automation standards

– library industry standards such as AACR2/MARC/Z39.50/ISO: 2709/MARCXML/RFID
Standard
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R K Matoria
Total Slides 31
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e-Granthalaya
A Digital Agenda for Library Automation and Networking

Implementation Plan
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Training
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Data Entry
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Sheet Preparation
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Data Key-in
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Source (Books / Catalog, etc)
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Quality Check
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Feedback
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Total Slides 31
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e-Granthalaya
A Digital Agenda for Library Automation and Networking
http://egranthalaya.nic.in

Availability of Library Automation Software
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In-hose design
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Commercial Software (Costly)
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Needs expertise, time, resources, etc
LibSys, ManLib, etc. etc.
Free Software
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e-Granthalaya Software from NIC
KOHA
New GenLib
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e-Granthalaya
A Digital Agenda for Library Automation and Networking
http://egranthalaya.nic.in

Libraries in India (No official Census)
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National Libraries
Public Libraries
S &T Libraries
Social Science Libraries
Government Libraries
Humanities Libraries
Academic Libraries –
 School / Colleges Libraries
 University Libraries
 Pvt Libraries
R K Matoria
7
54000
1200
450
800
500
100000+
370
5000
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e-Granthalaya
A Digital Agenda for Library Automation and Networking
http://egranthalaya.nic.in
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Library Automation Software in India
In-house software LibSys –
Alice –
SOUL –
Slim –
KOHA
e-Granthalaya
VTLS –
Others –
2000 Libraries
2000 Libraries
300 Libraries
3000 Libraries
50 Libraries
2000 Libraries
3200 Libraries
10 Libraries
100 Libraries
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Automation & NetworkingComponents
http://egranthalaya.nic.in
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Hardware
Software
LAN/Networking
Library Management Software
Training
Data Entry
Home Page Design
Hosting
Support/Migration/Up-dation
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e-Granthalaya
A Digital Agenda for Library Automation and Networking
http://egranthalaya.nic.in

What is e-Granthalaya?
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Library management Software
Useful for automation of In-house activities
Useful for automation of user services
Networking of ‘Cluster of Libraries’ possible
A-Z functions of the Library can be automated
Local/LAN/WAN based Data Entry Solution
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e-Granthalaya
A Digital Agenda for Library Automation and Networking
http://egranthalaya.nic.in

Features
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Well Integrated Modules
No Duplicate Entry
User-Friendly data entry forms
Single/Common/Centralized Database for Cluster of
Libraries(main /Branches)
Common Search Interface for cluster of libraries
(Web OPAC)
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e-Granthalaya
A Digital Agenda for Library Automation and Networking
http://egranthalaya.nic.in

Features ….contd..
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Automatic deployment from NIC server to Client
PCs (zero touch deployment)
Automatic up-dation of Client Software (Data entry
program)
Multi-Lingual / UNICODE Compliant database
supports 10 Indian scripts / 15 Regional languages
Copy Status display in real-time
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e-Granthalaya
A Digital Agenda for Library Automation and Networking
http://egranthalaya.nic.in

Features ….contd..
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Member-Specific data accessible over Internet/ Intranet
Member dues/ fine/due date/ circulation transactions made
available over Intranet/Internet
CAS/SDI generated automatically in Real Time on just single
click
Exhaustive Web OPAC Interface
Single form used for Circulation of all kinds of Reading
materials (books, bound journals/loose issues)
Barcode/RFID/Smart Card Integration for Circulation
Parent-Child relationships in Catalog/Copies records
Exhaustive Library Statistics Report
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e-Granthalaya
A Digital Agenda for Library Automation and Networking
http://egranthalaya.nic.in

Features ….contd..
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Automatic Scheduling of coming loose issues of
journals
Editing of any records possible – no locking of
records
Search of Circulation Transactions from every angle
Email Integration
Printing of Bar Code labels built-in
Digital Libraries Integration(Micro-Docs) built-in
Generate Library Bulletin
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e-Granthalaya
A Digital Agenda for Library Automation and Networking
http://egranthalaya.nic.in

Features ….contd..
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News Clipping Manager built-in
Download Records from other libraries/Internet
Export records to CSV Files, MARC21, MARC XML,
ISO 2709, Excel, and MS Access File
Exhaustive Reports Service
Digital Repository of Full-Text articles, News and
Books chapters
Search Z39.50 Servers from Internet
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e-Granthalaya
A Digital Agenda for Library Automation and Networking
http://egranthalaya.nic.in

Modules (Data Entry Program)
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Admin
Acquisition
Cataloging
Circulation
Serials
Micro Documents Manager
Budgets
Search
Web OPAC (Internet based Search Module)
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e-Granthalaya
A Digital Agenda for Library Automation and Networking
http://egranthalaya.nic.in

Distribution/Costing Policy
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Software Provided at zero cost to the Libraries.
Training/support/up-gradation – Free
Hosting of individual database/web site free for
Govt. Libraries
Hosting of Catalogs in NIC Server in a shared
database – building of Union Catalogs. – FREE
A Home Page to each member Library - FREE
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e-Granthalaya
A Digital Agenda for Library Automation and Networking
http://egranthalaya.nic.in

Change/Up-gradation Policy
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On the basis of feedback from existing users
On change in the technology / new platform
/Development environment, etc
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We regularly upgrading software to cater the needs of all
kinds of libraries in India
We inform to the users and migrate their existing version to
the new version
Updates are available at http://egranthalaya.nic.in
Union Catalog Available at http://www.eGLibNet.Gov.in
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e-Granthalaya
A Digital Agenda for Library Automation and Networking
http://egranthalaya.nic.in

Versions and releases
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2003 - Ver.1.0 (Public Libraries Edition)
2005 - Ver.2.0 (Govt. Libraries Edition)
2007 - Ver. 3.0 (Network Edition) – Rel. 23
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Local/LAN Database Connectivity
Remote/WAN Database Connectivity
2015 – Ver. 4.0 (Enterprise Edition) – Web Based
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e-Granthalaya
A Digital Agenda for Library Automation and Networking
http://egranthalaya.nic.in

New Features in Ver.4.0
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Based on .NET 4.0
ASP.NET Application
Web based / Cloud Ready Application hosted in NIC for Govt
libraries
Enterprise Edition with a Centralized Database for all the
libraries under one Department
Built-in APIs for External Services like Google/Amazon/LOC
Crystal Reports in pdf/doc/html format
Integration with Postgresql – an open source DBMS
Integration with MS SQL Server
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e-Granthalaya
A Digital Agenda for Library Automation and Networking
http://egranthalaya.nic.in

Implementation of eG3
– Option 1 (Paid Project)
 Turnkey Solution from NIC/NICSI for the following:– On-site Installation and setup
 100 Records Sample Data Entry of books / members
 3-Days On-Site Training
 One Month On-Site Support
– Data Entry, Data Migration
– Manpower Deployment
– Option 2
 Get CD of Software from NIC – implement /run/maintain your self
 Get Online support from NIC, Attend NIC Training at your cost.
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e-Granthalaya
A Digital Agenda for Library Automation and Networking
http://egranthalaya.nic.in

Support from NIC
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Email
Phone
VC in NIC Centre
TeamViewer/Ammyy
NICSI Paid Services
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Data Entry (Basic/Advance/With PC/Without PC)
On-site Training, Installation, 1 Month Support, 100 Records Sample
Data Entry
Data Migration
Manpower Deployment
Web Site Design/Hosting
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e-Granthalaya
A Digital Agenda for Library Automation and Networking
http://egranthalaya.nic.in

Components (eG3)
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Front End (Data entry) Program (Windows Forms)
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Back End (Database) – MS SQL Server 2005
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Installed on Server Pc
Search Interface (Web OPAC) – Web Forms
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Installed on Each Client PCs
Installed on Server Pc
GranthService (Web Services) for Remote DB
Connectivity
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Installed on Server PC
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e-Granthalaya
A Digital Agenda for Library Automation and Networking
http://egranthalaya.nic.in

Implementation Mode
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Stand – Alone Mode
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All components in single PC (Windows XP/Vista/Win 7 with SQL
Server 2005/2008 Express Ed)
Client/Server Mode
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Local/LAN Based Implementation
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Data Entry Program in all Client PCs (Windows XP/Vista/7)
– Database/WebOPAC in Server PC (Windows XP/vista/7/Server
2003/2008 with SQL Server 2005/2008 Express or Standard Ed)
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Remote/WAN Based Implementation
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Data Entry Program in Remote Client PCs (Windows XP/Vista/7)
– Database/GranthService/WebOPAC in Centralized Server PC
(Windows Server 2003/2008 With SQL Server 2005/2008 Standard
/Enterprise Ed)
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e-Granthalaya
A Digital Agenda for Library Automation and Networking
http://egranthalaya.nic.in

System Requirements
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FOR Client/Server Mode:One Server PC With Min 4GB RAM
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Client PCs
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Windows Server 2003/2008/2012 (OS)
MS SQL server 2005 /2008/R2/2012(Standard Edition)
P IV with Standard Confiuration, Min 2GB RAM
LAN Connectivity
Windows XP/Vista /Win 7/8
For Stand-Alone –Win XP/Vista/Win 7/8/Win Server
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e-Granthalaya
A Digital Agenda for Library Automation and Networking
http://egranthalaya.nic.in
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Users of Software
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Govt Libraries (Ministries/Deptts)
Police Libraries (102)
NVS (500 + schools)
KVS (Kendriya vidayalayas) = 1000
Public Libraries
Industrial Libraries
NGO Libraries
University Libraries
Pvt Institute Libraries
Schools/Colleges Libraries
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e-Granthalaya
A Digital Agenda for Library Automation and Networking
http://egranthalaya.nic.in

Installation of e-Granthalaya (3.0)
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Run SQL Server 2005 Setup from CD on Server PC
Run Client Program Setup from CD on each Client
PCs
Make Database Connectivity from all Clients PCs
Install eG3 OPAC on Server PC
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e-Granthalaya
A Digital Agenda for Library Automation and Networking
http://egranthalaya.nic.in

Standards Implemented
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UNICODE Compliant Database
Multi-Lingual Interface
AACR2 Compliant cataloging
MARC21 Fields incorporated
Export to CSV/Excel/MS ACCESS Files
Export to MARC21/MARCXML/ISO 2709 Format
Z39.50 Client Search
Download Catalog Records from Internet
BarCode Integrated
Smart Card Integrated
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e-Granthalaya
A Digital Agenda for Library Automation and Networking
http://egranthalaya.nic.in

Future Developments
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Developing APIs for Integration of Union Catalog of Libraries to
search from any web site (http://www.eGLibNet.Gov.in )
More data elements to be added
Download of Image from Internet
SIP Interface for RFID Integration
Software and Database will be hosted in NIC for all in Cloud
Computing environment.
Simplified Workflow
Customized Fields Selection for data entry
Customized Reports
Built-in e-Books Reader
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Ver. 4.0 (Web Based Enterprise Ed) - 2015
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R K Matoria
E-G3: Cluster Implementation with
LAN Based Database Hosting
eG3 Client Program on each
Client PC
Library 1
Web OPAC
Interface
(ASP.NET)
Security
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Common Components of e-Granthalaya on Server PC
(Windows Server 2003/2008)
.NET 2.0
LAN Based
Database
Connectivity
Smart Client based Library Staff Interface for Database
Updation
eG3 Client Program on each
Client PC
Library 2
Assumptions: LAN/Net Connectivity
Internet/
Intranet
Main Library + N number of Branch Libraries
Browser based
End User Interface
for Web OPAC
MS SQL Server 2005/2008
Database
R K Matoria
E-G3: Architecture
Library Cluster – Automation + Networking – Remote database
Assumptions: Net Connectivity
• Client
• PC 1
HTTP
• Client
• PC 2
Library B
HTTP
• Client
• PC 1
• Client
• PC 2
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Library C
Server PC
MS SQL
Server
2005/2008
Database
(Centralized
Database)
GranthSe
rvice
(HTTP)
Web
OPAC
(ASP.NET
2.0)
Server Security
HTTP
R K Matoria
INTERNET CONNECTIVITY (HTTP)
• Client
• PC 1
HTTP
HTTP
Library A
INTERNET CONNECTIVITY (HTTP)
• Client
• PC 2
Browser based
End User
Interface for Web
OPAC
(Union Catalg)
Library D
• Client
• PC 2
• Client
• PC 1
HTTP
Library E
• Client
• PC 2
• Client
• PC 1
Library F
HTTP
E-Granthalaya Roadmap
E-Granthalaya
1.0
E-Granthalaya
2.0
E-Granthalaya
3.0
E-Granthalaya
4.0
Public Libraries Ed
Govt. Libraries Ed
Network Ed
ILMS
ILMS
Web-Based
Edition
+
Central/Branch
Libraries
Networking
ILMS +
Networking
+ Cluster of
Libraries
+Digital
Library
ILMS +
Networking
+ Cluster of
Libraries
Digital Library
Union Catalog
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e-Granthalaya
A Digital Agenda for Library Automation and Networking
http://egranthalaya.nic.in
After Training Jobs:
1. Install / Setup Software
2. Data Entry of Books
3. Data Entry of Membership Records
4. Circulation
5. Serials Control
6. Creation of Digital Repository
7. Online News Clipping Service
8. Web OPAC Access
R K Matoria
e-Granthalaya
A Digital Agenda for Library Automation and Networking
(e-Granthalaya Based Services)
http://egranthalaya.nic.in
Digital Repository
Online Catalogs
Online News Clippings
Housekeeping
Operations
Acquisition
Cataloguing
Recent
Additions/SDI
e-Granthalaya
Circulation
News Clips
Micro-Docs
Serials
Current Articles
Member Accounts
Union Catalogs
Search
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NIC, New Delhi
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e-Granthalaya
A Digital Agenda for Library Automation and Networking
http://egranthalaya.nic.in
Our Motto
“Serving
to the Un-Served”
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e-Granthalaya
A Digital Agenda for Library Automation and Networking
http://egranthalaya.nic.in
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Thanks……….
R K Matoria