Improve Your Business Processes: Upload
Financial Transactions and Report from SAP
Without Ever Leaving Excel!
[ JUERGEN LINDNER
SAP POINT OF CONTACT
MEMBER SINCE: 1998
[
]
Presented by:
Z Option and Excel4apps
[ LINDA WILSON
ASUG INSTALLATION MEMBER
MEMBER SINCE: 1999
[ ATUL PATANKAR
ASUG INSTALLATION MEMBER
MEMBER SINCE: 2000
[ Agenda – In This Session…
 Z Option Information
 Excel4apps Information
 GLSU and GL Wand Demos
 Q&A
 Wrap-Up
Real Experience. Real Advantage.
2
[
Learning Objectives
 Learn how you can streamline financial data entry from Excel directly into
SAP (using GLSU from Z Option) and then be able to immediately report
on posted results (using GL Wand from Excel4apps), without ever leaving
Excel.
 See how financial data can be uploaded into SAP using a flexible,
configurable spreadsheet interface.
 Learn how to automate monthly uploads.
 Observe how data can be extracted from SAP to Excel in real time.
 Experience the difference between static vs. flexible ad-hoc reporting and
analysis.
 Discover how to accelerate month-end processing and error resolution.
Real Experience. Real Advantage.
[ Welcome
Spreadsheet Integration For the SAP Professional
Real Experience. Real Advantage.
[
Presenter
Tim Curtin
Solution Specialist
Real Experience. Real Advantage.
[
About us
• Located in Lewisville, Texas
(Near Dallas, TX – U.S.)
• Formed in 1998 by accountants
and programmers
• SAP software solutions partner
• Customers of all sizes and
industries, worldwide
Real Experience. Real Advantage.
[
Customers
Z Option has hundreds of customers with thousands
of users worldwide.
For a more complete list of our customers, visit
www.zoption.com
Real Experience. Real Advantage.
[
Software Tools
• GLSU
• Budget Loader
• EzySolutions
Real Experience. Real Advantage.
[ Software Tools
• Powerful, flexible, user- friendly
solutions
• Reduce support and development
costs
• GLSU uses standard SAP
authorizations
• Start posting documents in a
few hours with a free
Remote Installation Service
• Free Trial
Real Experience. Real Advantage.
[ Current Challenges

Non-flexible upload tool

New implementations

Large external file uploads


Errors on large journal
entries
Month-end closing
process

Multiple currencies

SAP upgrade

Cross company postings

Mergers/acquisitions

Multiple vendors
Real Experience. Real Advantage.
[ Key Features of GLSU

Easy user interface

Pre-validation of data before
posting

Leverage existing Excel skills

Master Data lookups
Post directly from the
spreadsheet

Post more than 1,000 lines

Flexible layouts

Attach source workbook to
posted document in SAP

SAP Document Numbers
returned

Post multiple documents
from one worksheet

Real Experience. Real Advantage.
[ GLSU Common Uses


Attach source document
(entire workbook)
Multiple currency entries

Cross-company transactions

P-cards – i.e. phone bills,
lease payments

Accrual entries

Acquisition/Migration –
moving legacy information
Misc. vendors

Payroll

Travel and Expense
process


COPA
Customer Success Stories: http://www.zoption.com/myfiles-c8-Success_Stories.aspx
Real Experience. Real Advantage.
[
Customer Comments
“With GLSU, we save time and money.” – FI Project Manager
“We’ll have been using GLSU for two years and I cannot tell you what a positive
impact it has had on our finance users.” – Director
“Since implementing GLSU, we’ve managed to achieve our goal of a [much
shorter] closing, down from 8 weeks.” – ICT Officer, FI Unit
“There is simply no limit to how you can use GLSU if you’re familiar with Excel.”
– SAP Business Analyst
“We use GLSU to improve overall productivity.” – Senior Accountant
“SAP is dynamic, my clients’ businesses are dynamic, and they need dynamic tools
like GLSU.” – Independent SAP Consultant
Real Experience. Real Advantage.
[
Welcome
Real Experience. Real Advantage.
[ Presenter
Ryan Schmidt
Territory Manager
Real Experience. Real Advantage.
[
About us
•
•
•
•
•
•
Founded 2004
>420 customers, >10000 Users
>60 countries
Largest installed base is NA
HQ: Sydney, Australia
NA Offices: Raleigh & Pittsburgh
Real Experience. Real Advantage.
[ Currently
Reporting cycle
Define
Execute
•
Review
Distribute
•
Finance users demand highly
productive review, modelling and
distribution interface.
Have MS Excel on desktop and
can use it.
Many organizations employing dual SAP & Microsoft strategies
Monthly Reporting
•
•
•
Changing requirements
•
Time to log on
Specialist Report Painter /
Writer skills
•
Time to query
Report Painter limitations
e.g., charting
•
Ad hoc Enquiries
Loss of productivity
•
Time to convert to
distribute
•
User frustration
SAP Excel integration
•
•
No out of the box SAP Excel
integration
Manual refresh process / retype
•
Iterative export / imports
•
Loss of productivity
•
Real Experience. Real Advantage.
User frustration
[
GL Wand for SAP
Reporting cycle
Define
Execute
•
Review
Innovative reporting tool built
around finance role in
organizations running SAP
Distribute
•
Installs in minutes
•
Monthly Reports
Ad hoc Enquiry
• Use custom
functions to retrieve
balances
•
•
•
Copy / Paste to edit
report definitions
•
Highly productive
Real Experience. Real Advantage.
Fast query to
resolution
Drill to details
•
•
Distribute
information
Reduced frustration
Easy to use
SAP Excel integration
•
.Net connector direct to SAP
•
•
SAP sign on / security
Range / Sheet / Workbook
refreshable on demand
•
Report built @ cell level
Business Intelligence
(Hyperion, OBIEE, Business Objects, etc.)
[
Executive Information for strategic decisions
Reports
Dashboards
Graphics
Data Cubes
Business Intelligence Tools
(e.g., Hyperion, Business Obj.)
Datawarehouse
Data
transformation
ETL Process
Periodically Updated
(summarized, filtered)
Operational Intelligence
Operational Information for Daily Analysis
(e.g., weekly, monthly)
Reports
Dashboards
ERP Systems
(Oracle, SAP, JDE, PS)
Microsoft Excel
Transactional
Data
(GL, AP, AR, FA,
PO)
Real Experience. Real Advantage.
Graphics
Real-Time Data
Datasheets
Drill-Down Capability
[ Architecture
Microsoft .NET
environment
GL Wand for SAP v1.1
(Excel Add-in)
MySAP
Technology
Excel Add-in
Client PC
SAP connector for
Microsoft .NET v2.01
RFC Layer
Read only
access
WAN
support
Real Experience. Real Advantage.
Remote PC
upgrades
Installed as a
Transport
[ History
Brief product history
SAP ERP
Mar-03
Sep-04
SAP Version
ECC 5.0
ECC 6.0,
4.7
Connectivity
options
SAP connector
for
Microsoft.Net
v2.01
SAP connector
for
Microsoft.Net
v2.01
Jan-06
Feb-07
Dec-07
Aug-09
GL Wand
versions
Compatible
MS Office
requirements
Real Experience. Real Advantage.
1.10
Office
Office
Office
Office
2000
2003
2007
2010
1.15
2.00
3.45
Office
Office
Office
Office
2000
2003
2007
2010
Nov-09
Jan-10
Proof of concept released
First sale to listed Investment
Bank, Schroders, running
Oracle 11i
GL Wand 3.00 series released
with HTTP framework
GL Wand 3.20 - Twenty Three
New features including Office
2007 support
GL Wand 3.50 – Thirty Three
enhancements
GL Wand for SAP V1.0
for “New GL”
GL Wand for SAP v1.1
Sales Wand for SAP v1.1
April 10
SAP Certified Integration
with SAP Applications
May 11
Support for 4.7 included from
GLW 1.15
Version 3.45
Feb 12
[ Customers
NATO
Adcock Ingram
Al Fahim Enterprises
Auscott Limited
Australian Prudential Regulation Authority (APRA)
Australian Red Cross Blood Service
Avista Corp
Avtec Limited
Bank of Scotland Treasury
Bartter Enterprises Pty Ltd
Bateman Projects Limited
Bossini Enterprises Limited
Brick Warehouse
Capital Finance Australia Limited
Cell C (Pty) LTd
Clark County
Cochlear Ltd
Coogee Chemicals
Department of Indigenous Affairs (DIA)
Destination Hotels & Resorts
DHL Excel Supply Chain Singapore Pte Ltd
Edgars Consolidated Stores Ltd
Ellerine Furnishers (PTY) Ltd
Epol a Division of Rainbow Farms
Euramax Exterior Products
Geratech
GFI Group Inc
Glatfelter Insurance Group
Real Experience. Real Advantage.
Harmony Gold Mining Pty Ltd
HBO Films
Indianapolis Airport Authority
Insurance Commission of Western Australia (ICWA)
Integro Insurance Brokers
Internet Solutions
ITV Plc
JSC Severstal
Kawasaki Kisen Kaisha, Ltd. (K Line)
Knapp
KPMG
Lancashire County Council
Lancashire Fire & Rescue
Lancashire Police Authority
Louisville Metro Government
MasterCard International
MB Petroleum Services LLC
Mediacom Communications Corp
MediMedia
Metrobus
Multiplex Limited
National Health Laboratory Service
NATO CIS Services Agency
Network Ten
Nextel Communications Argentina SA
North-West University
Optium Corporation
Paramount Citrus Association (PCA)
Paramount Farms
Parliament of Victoria
PAS Technologies
Perry Equipment Corp
Red Rock Consulting Pty Ltd
Resmed
Roll International
Rural Ambulance Victoria
Samim
SARCC
Schroders Investment Management Limited
Schweitzer Mauduit Intl Inc
SITA (Pty) Ltd
South African Tourism
Spectranetics
The British Library
The University of Melbourne
Tourism Australia
University of Johannesburg
University of the Witwatersrand
University of Western Sydney
Vodacom (Pty) Ltd
VW Credit Inc
Wesbank
Wesfarmers Energy Limited
Wyndham Hotels and Resorts
[ Demonstration
Real Experience. Real Advantage.
[
Wrap Up
 With GLSU and GL Wand:
 Simply and efficiently generate reports and inquiries from SAP
Financial (FI) modules using Excel with full drill down to
transactional details
 Improve the efficiency of financial data entry functions – including
cutover data, FI postings, and vendor invoice processing –
directly from Excel to SAP and even enhance your SAP
environment by posting more than 1,000 lines and multiple
documents from one worksheet, and attaching source
documents in SAP
 Start streamlining your accounting processes for better error
resolution, improved data accuracy, reduced time and effort, and
a shorter month-end close cycle
Real Experience. Real Advantage.
24
[ Looking For More Information?
Next Steps
Z Option: GLSU
Schedule a No-Obligation
WebEx Demo – one hour
www.zoption.com
Excel4apps: GL Wand
Schedule an Online
Demonstration
http://www.excel4apps.com/sap
Set Up Your Free 30-day Trial
Try GL Wand free for a 30-day Trial
Real Experience. Real Advantage.
25
]
[
 Thank you.
Real Experience. Real Advantage.
26