LACUNY Serials Roundtable
Prof. Monica Berger
New York City College of Technology
Oct. 26, 2012
 Request
your renewal from Ebsco as a
spreadsheet
 Does not require renewing as
spreadsheet: No issue with using
Ebsconet for renewals
 Do not try to get data from Ebsconet via
my orders: confusing and timeconsuming
 Probably fine to use My Renewals in
Ebsconet to export to Excel
 Copy
the file (good to save original)
 Filter the spreadsheet to remove the
online titles
 Cleanup membership titles (swap in title
and ISSN as needed)
 Leave only the TITLE and ISSN fields
 Change the headers to TITLE and ISSN
respectively
 Save the file as .txt (required for
uploading into Serials Sol’n)
After logging in
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DATA MANAGEMENT
CREATE NEW DATABASE
Name your database, e.g. Print
periodicals renewal 2012
Save your database
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Download template for local holdings
Template is in .txt file, so save to your
computer and open up in Excel
Drop in your title & issn data
Save file to your computer as tab
delimited .txt file
Close the file
Upload file (UPLOAD TITLES)
Wait for overnight load for titles to
index
 On
start page, go to Business Intelligence
Tools
 Select OVERLAP ANALYSIS
 Remove any print holdings if you have
already loaded these
 Run analysis
 Go to your renewals data and click on
number in column “Title Overlap”
 Report is generated of what is available in
databases and ejournal packages incl. OA
 Export summary; file is .txt; open in Excel
For documentation, see in the Support Center,
Library-Specific (LibraryManaged)Holdings Database – Overview
(Answer ID 1000)
 If you want your print holdings to link to the
CUNY Catalog, follow instructions for libraryspecific holdings but use permalinks in the
catalog for your URLs, e.g.
http://apps.appl.cuny.edu:83/F/?func=itemglobal&doc_library=CUN01&doc_number=0006
08435&year=&volume=&sub_library=GC001
 Don’t forget to add ISSN!
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