Changes That May
Require a New Record
Regina Romano Reynolds
Committee to Study Serials Cataloging
ALA Annual Meeting June 17, 2002
Outline

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Concepts and background
What’s new or changed?
Major changes

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
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Minor changes
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Edition statement (new rule)
Format (clarified)
Title proper (new wording)
Title proper (several new provisions)
Numbering (changed rule)
Quiz! (Examples)
New!!!
Title
changes
Major/minor changes
Major vs. Minor Changes
A major change
in a serial
requires a new record
Minor Changes
A minor change does not result in a
new record but may require revision
of the record, e.g., by adding a
variant title note and added entry
(field 246)
Development of the Rules


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Desire for fewer new records
Desire for fewer new ISSN
Harmonization effort among AACR,
ISSN, ISBD

Rules for new ISSN track rules for new
records in most cases
Basic Principle
Only those changes
indicating a new Work
should result in a new
Record
Major Changes
Main entry changes
 Translated serial undergoes change in
original title
 Change in corporate body used as
uniform title qualifier
 Major change in title proper
 Change in physical format
New! Major change in edition statement

Major Change in Edition New!
Statement

If the change in an edition statement
indicates a change in subject matter or
a change in physical format, make a
new record
New record


North American ed.
American ed.
North and Central
But not:
Doctor’s ed.
Physician’s ed.No new record
Change in Format

Rule of thumb: A change that would
result in a new SMD



Print to online
Microfilm to microfiche
But not HTML to XML or PDF
Title Proper
Title
Major or Minor?
Test all potential changes
against the title proper (245)
Major Changes in Title Proper:
1st Five Words

Addition, deletion, change, or reordering of any of the first five words
(minus initial article)unless the change
is among the minor change exceptions
The mining review
The mining and industry
review
New record
 Yearbook of Nordic statistics
Nordic statistical yearbook
 ACE newsletter
ACE journal

Major Changes in Title Proper:
Change in Meaning or Subject
Words are added, dropped, or changed
anywhere in the title that change the
meaning of the title or indicate a different
New record subject matter



The best bed & breakfasts in the world
The best bed & breakfasts in the United States
BUT
Directory, educational and career information services
Directory, educational and career information services for
adults
* Not a change; after 1st 5 words,
no change in meaning
No new record
Major Changes in Title Proper:
Change in Corporate Body

Major change in the name of a
corporate body (i.e., new heading
needed) recorded as part of the title
proper
Reports of the Institute of High Speed Mechanics,
Tohoku University
New Record Reports of the Institute of Fluid Mechanics,
Tohoku University

New Minor Changes


Several new categories of minor
changes in title proper
Numbering
Minor Changes in Title Proper
Representation of words
 Words linking title to
designation added,
 Articles, prepositions,
deleted, changed
conjunctions added,
deleted, changed
 Fluctuating titles
 Corporate body added,
 Words are added or
New!
deleted, moved;
deleted from a list, or
New!
representation of body
order changed, with no
name changed
significant subject
change
 Punctuation changed
 Words indicating type of
 Changed order of titles
New! resource added/dropped
for titles in more than 1
language

Corporate Body (Revised)
The name of the same corporate body is
added or deleted anywhere in the title, or the
representation of the name is changed (e.g.,
from full form to acronym or in the fullness of
the hierarchy presented).
New record
BUT
If a major change in the name occurs, make
a new record. If another corporate body
name is added or substituted, make a new
record.
Corporate Body Situations
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Name changes position in title
Name added or dropped anywhere in
the title (formerly end of title only)
Representation of name changed
Applies to all bodies, not just issuing
body, e.g., recipient of a report
Does not apply to personal names
Name Changes Position in
Title

Minutes of the Sons of Italy Conference
Sons of Italy Conference minutes

CONSER annual report
report of CONSER
Annual
Body Name is Added to or
Dropped From Title

Chancellor’s update [issued by Johns
Hopkins University]
Update from the Chancellor of Johns
Hopkins University
Library of Congress subject headings
Subject headings (issued by the Library
of Congress)
Change in Representation of
Body Name


Journal of the Association of Computing
Machinery
Journal of the ACM
Report of the Joint Commission on
Printing
JCP report
Special Situations: Minor
Changes Involving Body Names


Biennial report
Biennial report to
the governor and legislature
Belgium and Luxembourg
Fodor’s
Belgium and Luxembourg



If Fodor’s was already the publisher =
minor
If Fodor’s was not the publisher = major
Principle: does change signify new work?
Words in a List

New!
Words are added or deleted from a list, or the
order of the words is changed, as long as
there is no significant change to the subject
matter
Quarterly reports of trade for the ports of Jenchuan,
Cinnampo, Kunsan, Mokpo, Fusan, Masampo
Quarterly reports of trade for the ports of Chemulpo,
Cinnampo, Kunsan, Mokpo, Fusan, Masampo
No new record
Words in a List--Guidance

Does the title include a list? To be a
list, the RI says there need to be 3 or
more terms

Are the changes significant enough to
be considered a major change because
there is a significant change in subject
matter?
Words in a List--Examples

Directory of dentists, dental specialists and dental
hygienists, licensed and registered in Tennessee
Directory of dentists, dental specialists, dental
hygienists, and dental assistants licensed and
registered in Tennessee

Philosophical magazine. B. Physics of condensed
matter, electronic, optical, and magnetic properties
Philosophical magazine. B. Physics of condensed
matter, structural, electronic, optical and magnetic
properties
Words Indicating Type of
New!
Resource

Words indicating type of resource are added
or dropped [but not moved or changed]
anywhere in the title; test against title proper
Organic chemistry review
Organic chemistry = Minor
Review of organic chemistry = Major
Outlook magazine
Outlook
=Minor
BUT
New record
Atlantic
Atlantic monthly =Major
(frequency word)
Representation of Word/words

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One spelling vs.

another (both
variations and

official changes)
Abbreviated word,
New!
sign, symbol vs.
spelled-out form

Arabic vs. roman
numerals
Numbers or dates vs.
spelled-out forms
Hyphenated vs. unhyphenated words
One-word vs. twoword compounds
Acronym or initialism
vs. full form
Change in
grammatical form
(sing. vs. plural,
different case)
Examples of changes in
representation of words

New!
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
New! 
Fishery report
Fisheries report
Television monthly
TV monthly
Openhouse review
Open house review
Ga. Peach statistics
Georgia peach stats.
Saint Paul reporter
St. Paul reporter
Africa news watch
African news watch
Access. NYC
Access New York City
Los Angeles woman
LA woman
Note:

Even if the entire title is changed from
full form or acronym to the opposite,
the change is still minor
Journal of applied mechanics
JAM
Minor
Fluctuating Titles


Two or more titles proper are used on a
serial according to a regular pattern
Includes:





Language of title varies with text language
Deliberate variations
Some title flip-flops (retrospectively)
Titles of short duration (retrospectively)
But, take ISSN into consideration!
Numbering
New!


All changes in numbering are minor
Even when numbering sequence
repeats, no new record is made

Harmonization with ISSN
Minor
If in doubt…
Consider the change to be
Minor!
Quiz time!
Major
or
Minor???
Example 1
For
Example 2
World Meetings
Social & Behavioral
Science, Education
& Management
World Meetings
Social &
Behavioral
Sciences,
Human
Services, &
Management
Example 3
Biennial report of the
State Superintendent
Of Public Instruction
Biennial of the
State Department
Of Education
Maryland State
Superintendent
of PublicInstruction
Example 4
The 1985 Annual
Report of the
T
Industrial
Commission
h Ohio and the Ohio
Of
e
Bureau
of Workers’
Compensation
Annual Report
1990
Ohio Bureau of
Workers Compensation
and
Industrial Commission
Of Ohio