Using Drupal at UCSF
UCSF ShareCase
November 8, 2013
John Kealy, UCSF Senior Web Developer
Why Have a Website?
• Publish Information
• Reach a Global Audience
• Update any time
• Promote Your Services
• Improve Customer Service
• Gather Information and Generate Leads
UCSF Website Statistics
• 3000 + websites at UCSF
• 400 + UCSF sites on Drupal
• $15k -$150k cost for building a single
custom site
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What is Drupal?
• It’s Open Source Software
• A Web Content Management System
• www.whitehouse.gov
• www.economist.com
• www.theonion.com
• Popular in education (26% of .edu sites)
• It can be used to build websites and web
applications
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www.economist.com
www.whitehouse.gov
www.theonion.com
UCS
Why Should I Care?
• Extensively used at UCSF
• Main UCSF website
• School of Medicine, Dentistry, etc.
• Large Open Source Community
• Thousands of “modules”
• Thousands of developers
• Very active community
• Very flexible and extensible
• Emerging as a UCSF standard
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What’s the Catch?
ITS is only providing hosting and Starter Kit
for free.
• No site administration.
• No programming expertise provided.
• No design expertise provided.
• No site building provided
Contractor or department expertise required
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What Does Hosting Cover?
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Updating core website software
Keeping Single Sign On available
Monitoring the server
Creating empty databases for new sites
Managing access to server
Managing access to code repository
Migrating code, databases and files
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What’s Not Covered by Hosting?
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Keep site specific software up to date
Creating and managing site user accounts
Creating content types and views
Changing site layout
Creating custom software or designs
Content migration or entry
… and a lot more…
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Custom Site or Starter Kit?
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Custom Sites: Pros
• Design tailored for site’s purpose
• Site tuned for specific needs
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Custom Site: Cons
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Take significant time to create
High cost to create
Costly to maintain
Difficult to support
Difficult to train content editors
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Costs: Large Custom Site
• Examples:
• www.ucsf.edu
• Dentistry.ucsf.edu
• Pharmacy.ucsf.edu
• Build Cost:
• 100 - 300K
• Maintenance Costs:
• Content 1-3+ FTE
• IT Administration .25 - 1+ FTE
Costs: Medium Custom Site
• Examples:
• its.ucsf.edu
• ptrehab.ucsf.edu
• Qb3.org
• Build Cost:
• 50 - 150K
• Maintenance Costs:
• Content 1.5 + FTE
• IT Administration .25+ FTE
Costs: Small Custom Site
• Examples:
• healthpolicy.ucsf.edu
• stemcell.ucsf.edu
• hub.ucsf.edu
• Build Cost:
• 10 - 60K
• Maintenance Costs:
• Content .25 + FTE
• IT Administration .1+ FTE
Starter Kit Sites: Pros
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Fast to create
Easy to maintain
Low cost of ownership
Features being added over time by ITS
New features can be added by site owner
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Starter Kit Sites: Cons
• Design not tailored for particular site
• Only basic functionality to start with
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How Do I Sign Up?
• Go to Help.ucsf.edu
• Select web services
• Select Drupal Web Hosting Request
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UCSF Drupal Resources
• The UCSF Drupal Community
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UCSF Drupal Users Group (UCSF-DUG)
Monthly Users Helping Users (UHU)
Drupal.ucsf.edu
Drupal Chatter group and Listserv
• ITS hosting
• UCSF Drupal Customizations
• MyAccess single sign on
• Directory & Profiles integration
• UCSF web editor
Drupal Community
• Websites
• Drupal.org (modules, forums, etc.)
• www.lullabot.com (training videos)
• Camps and conferences
• Drupal Con June 2-6, 2015 Austin
• Bay Area Drupal Camp (BADCamp) (fall)
Thank you!
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