Department of Education SHS Classroom Construction 2015 SHS SITE VALIDATION PROCESS DEPARTMENT OF EDUCATION SHS Validation Process Actual Site Validation Official list of Schools for validation will be distributed to all Regional and Division Offices Meeting with the School Head to discuss the latest Site Development Plan of the School PFSED Consolidates list for submission to DBM for issuance of SARO and to DPWH for implementation Division will conduct Kick-off Meeting prior to actual school validation Team to record in the Appraisal form the findings on the inspection made including drawing the updated site dev plan showing location of the proposed building Appraisal Team to do actual site inspection to determine available space for construction and other physical aspects that would affect the implementation of the project All members of the Team to sign in the accomplished Site Appraisal Form Submission of the approved reports to the Central Office DEPARTMENT OF EDUCATION The Team will consolidate the reports for concurrence/ approval of the SDS SHS Validation Process 1. DepEd PFSED to provide to all SDS (cc Regional and Division Project Engineers): a. list of schools to be validated for SHS construction (e-copy and hard copy) b. site appraisal forms (e-copy and hard copy of sample accomplished form) c. Site Appraisal Plan (e-copy) DEPARTMENT OF EDUCATION Site Validation Process 2. The SDS shall organize a kick-off meeting to be attended by: a. Division SHS Coordinator, DPEs, Division Physical Facilities Coordinator and other concerned personnel b. Agenda for the meeting are as follows: i. Mechanics of site appraisal ii. Schedule iii. Team members and team assignments iv. Logistical requirements v. Other support needed to be provided by the SDO DEPARTMENT OF EDUCATION SHS Validation Process 3. Upon arrival at the school, the DPE/PFC and SHS coordinator shall accomplish the following: a. Check latest site development plan of the school (include all ongoing construction projects and/or pledges/commitment from other sources) b. Conduct environmental scanning within and outside the school promises (check for available space/potential sites suited for proposed SHS construction, consider safety, etc.) c. Check if recommended building designs can be accommodated within the campus (given the standard footprints of the building proposed to be constructed) DEPARTMENT OF EDUCATION SHS Validation Process d. Identify other available spaces within the school compound e. Accomplish the Site Appraisal Form f. Sign accomplished form (with School Head) DEPARTMENT OF EDUCATION SHS Validation Process 4. Consolidate the results of the validation activity by municipality and by division 5. SDS will review and approve based on the result of the validations 6. Submit forms (hard or soft copy) to PFSED monitoringarea7@gmail.com by March 7, 2015. DEPARTMENT OF EDUCATION SHS Classroom Construction: Timelines for Implementation Site Appraisal Submission to DBM for issuance of SARO and to DPWH for implementation 26 Jan -28 Feb 2015 Procureme nt March 2015 April-May 2015 Construction June 2015 – May 2016 DEPARTMENT OF EDUCATION Turn-Over May 2016 SHS Site Appraisal Form 3 Components: • Basic School Site Information • Assessment of Buildable Space for construction • Site Development Plan DEPARTMENT OF EDUCATION SHS Site Appraisal Form Component 1: Basic School Site Information • • • • • • • • • • • Name of School School ID Name of School Head Classification of SHS Site Site Ownership Lot Area Topography Location Soil condition Availability of Water and Electricity History of Flood Level DEPARTMENT OF EDUCATION SHS Site Appraisal Form Component 2: Assessment of Buildable Space for Construction • Evaluation if the recommended school building type can be accomodated in the available space in the school; • Identifying other area or open space available that can be used for future construction DEPARTMENT OF EDUCATION SHS Site Appraisal Form Component 3: Site Development Plan Shows the entire school compound, existing facilities and proposed construction (dotted lines) DEPARTMENT OF EDUCATION Next Steps All Regional Directors to request their respective Regional Physical Facilities Coordinators to: 1. Disseminate all documents needed for SHS site appraisal to all divisions by Monday, January 26, 2015. 2. Monitor the progress of appraisal in each division and if needed, provide additional support to ensure completion on or before the set deadline. DEPARTMENT OF EDUCATION ACTUAL CONSTRUCTION AND MONITORING DEPARTMENT OF EDUCATION 2015 SHS Construction Timelines (using FY 2014 and FY 2015 budgets) Jan-Feb 2015 March 2015 Mar-Apr 2015 May 2015 – May 2016 DepEd DOs: Validation of Buildable Space DepEd CO: Finalization of 2015 SHS Construction Program DPWH: Bidding DepEd DO: Orientation of School Heads DPWH: Construction DepEd: Monitoring by DO and school heads DEPARTMENT OF EDUCATION 2015 SHS Classroom Construction • Information Dissemination. Based on the results of the SHS validation activity: – DepEd Central Office (CO): finalize the program for SHS construction and submit to DPWH and DBM; provide the Division Offices, copy furnished the Regional Offices, with a copy of the same list. – DepEd Regional Offices (RO) and Division Offices (DO): inform the concerned school heads and other stakeholders in the community of the final program/planned construction. DEPARTMENT OF EDUCATION 2015 SHS Classroom Construction • Orientation on Construction Monitoring. The SDS, with support from the Division Project Engineer, shall conduct an orientation activity for concerned school heads to apprise them of the critical stages in construction that need to be monitored closely. DEPARTMENT OF EDUCATION 2015 SHS Classroom Construction BEAM: 250mm x 400mm COLUMN: 350mm x 350mm NEW FEATURE OF CALAMITYRESILIENT DESIGN: bigger and more reinforced beams and columns DEPARTMENT OF EDUCATION ROOFING SHEET: 0.40mm THK Pre-painted Longspan Corrugated G.I. Sheet ROOFING FIXER CONNECTION NEW FEATURE OF CALAMITYOF G.I. SHEET RESILIENT DESIGN: stronger TO PURLIN connections and roof framing DEPARTMENT OF EDUCATION 2015 SHS Classroom Construction • Realignment. The DO shall inform the DepEd CO of any changes or deviation from the final program for SHS construction (ex. due to commitments from LGUs/other donors or changes in projected enrollment). – The changes shall be reported to the DepEd CO no later than the end of the second quarter of the year (per Special Provision No. 21 Project Modification in the 2015 GAA) • All SHS construction should be completed by endMay 2016. School heads shall immediately report to the DO, which shall notify the DepEd CO, of any possible slippage from this deadline. DEPARTMENT OF EDUCATION Recap of Roles and Responsibilities for Construction Monitoring • DepEd CO: – Provide ROs and DOs with final list for construction (to be implemented by DPWH) • DepEd RO: – Inform DOs and other stakeholders of programmed construction – Provide assistance to DOs in construction monitoring • DepEd DO: – Inform concerned school heads and other stakeholders of programmed construction – Provide technical assistance to schools in monitoring actual construction (conduct orientation) – Inform CO of any changes/realignments by end-June 2015 – Regularly update CO on status of construction DEPARTMENT OF EDUCATION Looking Ahead: Indicative Timelines for 2016 SHS Classroom Provision Feb-Mar 2015 May-June 2015 Nov-Dec 2015 DepEd CO: Submission of 2016 budget proposal DepEd CO: Adjustments to 2016 Construction Program DepEd: Finalization of 2016 Program DPWH: Bidding DEPARTMENT OF EDUCATION Jan-May 2016 DPWH: Constructio n DepEd: Monitoring