TRIPOD
Supervisory Board Meeting
19 February 2014
Agenda
TIME
9:00 N708
AGENDA
Welcome, housekeeping, agenda
9:15
Update on status of GA and PA - DJW
9:30
Update on status of ESR appointments – Partners
10:00
Discussion of impact of delayed recruitment on project plan - ALL
10:30 COFFEE
11:15
Scheduling of future meetings – please bring diaries.
19 February 2014
Update on status of financial payments – CDS
TRIPOD
Partners yet to recruit need to estimate the time by which their ESR will be in
place.
Supervisory
Board Meeting
9:45
Summary of project plan and status of deliverables and milestones - DJW
Long term secondments
11:25
11:40
11:50
12:10
12:30 ABS
David J Webb
Role of associate partners - DJW
ECTS Credits for TRIPOD courses - KS
Status of 1st project workshop – is there a role for groups outside TRIPOD?
Any other business
Buffet Lunch with ESRs
Status of Consortium and Partnership
Agreements
CA not received from
CUT, UC3M, UMCS
PA not needed from
Clemson, ENERES, EPO, FBGS, HBM, UNSW,
PA received from NILPRP (electronic)
PA needed from
CHRU, DIASENS, Fibermatrix, FU,
Agenda
TIME
9:00 N708
AGENDA
Welcome, housekeeping, agenda
9:15
Update on status of GA and PA - DJW
9:30
Update on status of ESR appointments – Partners
10:00
Discussion of impact of delayed recruitment on project plan - ALL
10:30 COFFEE
11:15
Scheduling of future meetings – please bring diaries.
19 February 2014
Update on status of financial payments – CDS
TRIPOD
Partners yet to recruit need to estimate the time by which their ESR will be in
place.
Supervisory
Board Meeting
9:45
Summary of project plan and status of deliverables and milestones - DJW
Long term secondments
11:25
11:40
11:50
12:10
12:30 ABS
David J Webb
Role of associate partners - DJW
ECTS Credits for TRIPOD courses - KS
Status of 1st project workshop – is there a role for groups outside TRIPOD?
Any other business
Buffet Lunch with ESRs
Year 1 management deliverables and milestones
Month
-6 to -3
M0
M1
M3
M5
M6
M7>6
M9>6
M10
M13
Key milestones (MS) and deliverables (D). Nb: R=report, P=publication, E=event,
O=other.
Drafting and signing of Consortium Agreements (D1O); Finance Office opens (MS1).
Website established (M3) and ESR positions advertised (MS2, D2O).
October 2013 – Project start
SB Kick-off meeting (MS3, D3R) (M5). STC meets to confirm roles and responsibilities
(MS4, D4R)
ESRs employment contracts signed (D5O). Student advisory panels established (MS5) to
update students’ programmes.
1st network wide SRS course (MS6, D6E), CS courses (D7E), meetings of STC (MS7,
D8R), SC (MS8, D9R) and POC (MS9, D10R)
DoT and Coordinator will have met with all ESRs to verify their integration (MS10, D11R),
all personal development plans in place (MS11, D12R)
2nd Network wide SRS courses (MS12, D13R)
1st Annual Workshop (MS13, D14E), meetings of STC(MS14, D15R), IP (MS15, D16R),
SC(MS16 D17R), POC (MS17, D18R), SAPs (MS18, D19R), Non-contractual report
posted on website
4th set of Network wide SRS courses (MS19, D20R),
5th Network wide SRS course (MS20. D21R)
Key
Green – completed Amber – delayed with justification
Red - late
Year 1 technical deliverables and milestones
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
WP Task
\
Project months
1 Education and training
Network wide courses
Summer schools
2 2.1 PMMA polymerisation
PMMA for photosensitivity studies
Supply of current best preform
2.2 TOPAS processing
Supply of current best preforms
3 Fibre Drawing
Optimisation of mechanical properties
Supply of best fibre
4 4.1 Photosensitivity
Understanding UV photosensitivity PMMA
Optimisation of fs inscription parameters
4.2 Inscription
Improvement to inscription set-up
Supply of sensors for applications
5 Sensor characterisation
Effect of fabrication on static strain
Effect of fabrication on dynamic strain
6 Modelling
Fibre modelling
7 Applications
POF technology development
Biosensing
1
2
3
4
Key
5
6
7
8
9
10
11
12
From
To
Bulk samples of PMMA available for photosensitivity studies
Solid rod preforms availble for drawing for mechanical tests
UMCS
UMCS
AU
UMCS
Solid rod preforms availble for drawing for mechanical tests
DTU
DTU
Homogeneous fibre available for mechanical testing
First mPOF available
UMCS&DTU BAM
UMCS&DTU AU/CUT
First UV photosensitivity measurements
First fs FBGs
AU
CUT
UMCS
Partners
New inscription set-up ready
First gratings/Fabry-Perot devices available for partners
Strain and vibration testing methodology established
First low frequency strain tests
First high frequency strain tests
AU
AU
BAM
BAM
BAM
Milestone
Partners
Modelling of modes of step-index and mPOF
CUT
Milestone
IBSEN interrogator requirements set
Grating and fibre specification for biosensing available
IBSEN
Milestone
MEDTRONIC Milestone
Green – Milestone Black – Deliverable
Grey – Activity
UMCS&DTU
UMCS&DTU
Agenda
TIME
9:00 N708
AGENDA
Welcome, housekeeping, agenda
9:15
Update on status of GA and PA - DJW
9:30
Update on status of ESR appointments – Partners
10:00
Discussion of impact of delayed recruitment on project plan - ALL
10:30 COFFEE
11:15
Scheduling of future meetings – please bring diaries.
19 February 2014
Update on status of financial payments – CDS
TRIPOD
Partners yet to recruit need to estimate the time by which their ESR will be in
place.
Supervisory
Board Meeting
9:45
Summary of project plan and status of deliverables and milestones - DJW
Long term secondments
11:25
11:40
11:50
12:10
12:30 ABS
David J Webb
Role of associate partners - DJW
ECTS Credits for TRIPOD courses - KS
Status of 1st project workshop – is there a role for groups outside TRIPOD?
Any other business
Buffet Lunch with ESRs
Dates and contents of meetings in next year
Training events, workshops & conferences
Organising
Institution
FIBERMATRIX
BAM
IBSEN
Planned date
Suggested week
Planned venue
M7
M7
M7
28 April
FIBERMATRIX
FIBERMATRIX
FIBERMATRIX
IBSEN
M7
FIBERMATRIX
MEDTRONIC
M7
FIBERMATRIX
8
9
10
Fibre testing
Sensor testing and standards
Signal processing for sensor interrogation
11
Phase mask technology,
12
Biosensing
13
1st Annual Workshop + COST summer school
ASTON
~M9
1st September, M12
SWITZERLAND
14
Commercial and application requirements
IBSEN
M10
10th June
IBSEN
15
Photonics product development case studies
ASTON
M10
DTU
16
Facilities tour
IBSEN
M10
DTU
17
Polymer processing/preform production
DTU
M10
18
Fibre design
DTU
M10
DTU
19
Fibre drawing
DTU
M10
DTU
20
Polymerisation
UMCS
M13
21
Modelling
CUT
M13
UMCS
22
Radiation
NILPRP
M13
UMCS
10th June
???
DTU
UMCS
M7 Training Event - Cyprus
Day 1 - 28th April:
ESRs introduce their own project (0.5 day),
Basic fibre with FM (0.5 day)
Day 2 – 29th April:
Ibsen (0.5 day only signal processing (phase mask in Denmark))
BAM (0.5 day)
Day 3 – 30th April:
Medtronic (0.5 day)
CUT femtosecond inscription (0.5 day)
M9 Training Event - Denmark
•
•
•
•
Tuesday 10th – 9:00-17:00 (Venue: DTU)
- Welcome and overview over training session
- Polymer processing/preform production (DTU MEK)
- Fiber design (DTU Fotonik /Medtronic)
- Fibre drawing (DTU Fotonik)
- 4x Student presentations (30 min each)
Wednesday 11th – 9:00-17:00 (Venue: Ibsen)
- Commercial and application requirements (Ibsen/Medtronic)
- Photonics product development case studies (Aston)
- Facilities tour (Ibsen)
- Phase mask technology (Ibsen)
- 4x Student presentations (30 min each)
Thursday 12th – 9:00-14:00 (Venue: Medtronic)
- Tour at Medtronic (Medtronic)
- 4x Student presentation
- Summary
Thursday 12th – 14:00-18:00 (Venue: Medtronic)
- Management meeting
Agenda
TIME
9:00 N708
AGENDA
Welcome, housekeeping, agenda
9:15
Update on status of GA and PA - DJW
9:30
Update on status of ESR appointments – Partners
10:00
Discussion of impact of delayed recruitment on project plan - ALL
10:30 COFFEE
11:15
Scheduling of future meetings – please bring diaries.
19 February 2014
Update on status of financial payments – CDS
TRIPOD
Partners yet to recruit need to estimate the time by which their ESR will be in
place.
Supervisory
Board Meeting
9:45
Summary of project plan and status of deliverables and milestones - DJW
Long term secondments
11:25
11:40
11:50
12:10
12:30 ABS
David J Webb
Role of associate partners - DJW
ECTS Credits for TRIPOD courses - KS
Status of 1st project workshop – is there a role for groups outside TRIPOD?
Any other business
Buffet Lunch with ESRs
Role of associate partners
Fibermatrix
Training on fibre characterisation
Assisting with Frederick University work
Frederick University
POFBG based tuneable filter
Point ultrasonic detection
NILPRP
Training in ionising radiation environment
Research on POFBGs (survivability and sensing)
HBM
Advice on testing and comparison with electrical strain gauges
ENERES
Modelling of heat flow
CHRU (Centre Hospitalier Regionale Universitaire de Lille)
Training in medical requirements
Testing for breathing monitoring in MRI
DIASENS
Testing for cardio-respiratory monitoring
CLEMSON
UNSW
EPO
Agenda
TIME
9:00 N708
AGENDA
Welcome, housekeeping, agenda
9:15
Update on status of GA and PA - DJW
9:30
Update on status of ESR appointments – Partners
10:00
Discussion of impact of delayed recruitment on project plan - ALL
10:30 COFFEE
11:15
Scheduling of future meetings – please bring diaries.
19 February 2014
Update on status of financial payments – CDS
TRIPOD
Partners yet to recruit need to estimate the time by which their ESR will be in
place.
Supervisory
Board Meeting
9:45
Summary of project plan and status of deliverables and milestones - DJW
Long term secondments
11:25
11:40
11:50
12:10
12:30 ABS
David J Webb
Role of associate partners - DJW
ECTS Credits for TRIPOD courses - KS
Status of 1st project workshop – is there a role for groups outside TRIPOD?
Any other business
Buffet Lunch with ESRs
Key Performance Indicators from Annex I
Key
Performance
Indicator
International collaboration
within TRIPOD
Industrial experience
Scientific
Impact
journals
Scientific
impact
conferences
Complementary
skills
training and practice
Outreach activities
Higher Education
Career
Measure
Targets
Visits
to
international
collaborator
Recruitment
by,
or
collaboration with, industrial
partner
Papers in respected journal
Minimum 6 by project end per ESR
Presentations given
Minimum 2 per ESR
Days
20 days per ESR
Contribution to an event or
publication
Minimum of 1 major contribution per
year,
with
greater
involvement
encouraged.
By end of project
Researchers
in
positions
of
responsibility in academia, start-ups or
established industry
PhD awarded
Employment 6
project end
month
after
All ESRs
Minimum 3 by project end per ESR
Outreach
ESR
1
2
3
4
5
6
7
8
9
10
11
Year 1 Activity
In year 1 all ESRs will receive
training in Outreach (see Table
2) and will set-up and
contribute to a Wiki that
explains the project in general
terms and acts as a repository
for all significant results on
POFBGs arising from both
within TRIPOD and outside the
project.
Additional activity
BSF (Sep 2014, UK), Activity 3 (Aug 2015, UK)
BSF (Sep 2014, UK), Activity 3 (Feb 2016, UK)
Activity 2 (May 2015, Denmark), Activity 3 (Sep 2016, Denmark)
Activity 2 (Sep 2015, Cyprus), Activity 3 (Feb 2016,Cyprus)
Activity 2 (Jul, 2015, Denmark), Activity 3 (Sep 2016, Denmark)
Activity 2 (Mar 2015, Denmark), Activity 3 (Feb 2016, Denmark)
Activity 2 (Sep 2015, Denmark), Activity 3 (Feb 2016, Denmark)
Activity 2 (Sep 2015, Romania), Activity 3 (Sep 2016, Germany)
Activity 2 (Oct 2015, Spain), Activity 3 (Oct 2016, Spain)
Activity 2 (Apr 2015, Poland), Activity 3 (Dec 2015, Poland))
Activity 2 (Apr 2015, Poland), Activity 3 (Sep 2016, Poland)