Data, Data, Data
Buckets and Bins
Presented by:
Dave Schrandt, Homeless Liaison
&
David Garcia, Homeless Grant Administrator
Cypress-Fairbanks Independent School District
Where in the world is
Cypress-Fairbanks Independent School District?
High School Attendance
Cypress-Fairbanks Independent School District
Enrollment by Race (as of 10/4/11)
46,160
32,681
50000
17,521
8,983
425
2,249
69
0
Am. Indian
Hispanic
White
Asian
Multi-Race
Black
Pacific Islander
Cypress-Fairbanks Independent School District
Demographic Changes in Cy-Fair I.S.D.
2000-01 through 2010-11 School Year
70
60
50
White
40
Percent
Hispanic
Afr. Am.
Asian
30
F/R
20
10
0
2000-01
2001-02
2002-03
2003-04
2004-05
2005-06
School Year
2006-07
2007-08
2008-09
2009-10
2010-11
Cypress-Fairbanks Independent School District
Current Enrollment of Economically
Disadvantaged (as of 10/5/11)
NonEconomically
Disadvantaged
Economically
Disadvantaged
52,696
55,396
49% of students in CFISD are
Economically Disadvantaged
Cypress-Fairbanks Independent School District
Identified Students for the McKinney-Vento
Homeless Education Assistance Improvements Act
School Year
Total Students
Identified
2007-2008
1037
2008-2009
1538
2009-2010
1653
2010-2011
2038
2011-2012 (as of 11/4/11)
949
Cypress-Fairbanks Independent School District
Types of Homeless Grants
 TEXSHEP
2006-2009 & 2009-2012
 TXHEARRA
 HEDA
2009-2011
2009-2010
Cypress-Fairbanks Independent School District
Tools Used to Gather Data
Cypress-Fairbanks Independent School District










Training
Student Residency Questionnaire
(Provided by Texas Homeless Education Office)
Flow Charts
Letters
Needs Assessment Forms
EASE Counselor Handbook
Data Processing
Reports from Information Services
Transportation
Data Report Spreadsheets
Cypress-Fairbanks Independent School District
Training






Campus Registrars
Assistant Principals and Counselors
EASE (Ease of Enrollment, Attendance, Success
Academically, and Educational Services)
Counselors: A counselor on each campus to help
break down barriers for enrollment
Itinerant Counselors
YSS and Social Worker
Nurses
Cypress-Fairbanks Independent School District
Student Residency Questionnaire
THEO (Texas Homeless Education Office)
website:
http://www.utdanacenter.org/theo/
resources/enrollment.php
Cypress-Fairbanks Independent School District
Flow Charts for McKinneyVento Homeless Education
Assistance Improvement Act
(McKinney-Vento Act)
Cypress-Fairbanks Independent School District
Identification at Registration
Registrar
Title I
Office
Homeless Liaison Office
Food
Service
PEIMS
Coord.
EASE
Counselor
Contacts
Family
Meets with
Student
Registrar
Cypress-Fairbanks Independent School District
Identification after Registration
School
Staff
Title I
Office
EASE
Counselor
Food
Service
PEIMS
Coord.
Homeless Liaison Office
EASE
Counselor
Contacts
Family
Meets with
Student
Registrar
Cypress-Fairbanks Independent School District
Types of Letters
Upon request, CFISD will provide families
with letters in Spanish.
Cypress-Fairbanks Independent School District
 Notification
of Rights
Cypress-Fairbanks Independent School District
Notification of Rights
Dear Parent/Guardian,
Your child has been identified and approved for services under the McKinneyVento Act 42 U.S.C. 11434a(2), which is also known as Title X, Part C, of the No Child
Left Behind Act. Provided under the Act, he/she is entitled to the following general
rights:
The right to stay in their school (school of origin), even if they move out of the
school district. Students can remain in their school until the end of the school year
even if they find permanent housing.
The rights to immediately enroll, attend classes, and fully participate in
neighborhood school in the area where they are living, without proof of residency,
immunization records, or other medical records, school records, or other
documents.
The right to access certain school services including free school meals, services for
English language learners, special education, Title I services, vocational/technical
education, gifted and talented services, transportation to school or origin, and
before and after-school care, as needed.
The right to the same opportunity to meet the same high academic standards as all
students.
The parent/guardian of a homeless child shall be provided contact information
for the District’s homeless liaison and the state coordinator for education of homeless
children and youths.
Cypress-Fairbanks Independent School District
 Acknowledgment
of Rights
Cypress-Fairbanks Independent School District
Acknowledgment of Notification of Rights
Your child has been identified and approved for services under the McKinney-Vento Act 42
U.S.C. 11434a(2), which is also known as Title X, Part C, of the No Child Left Behind
Act.
By signing below, you verify that you have received a copy of your child’s rights under the
McKinney-Vento Homeless Education Assistance Act.
Student’s Name: __________________________________
Date of Birth:___________________
Campus Name:____________________________________
Grade:_________________________
Are you the child’s parent or legal guardian? ______Yes
______No
If you marked no, what is your relationship to the student? (Relative – aunt, etc, friend,
etc.)
_______________________________________________________________________
_______________________________________
_________________________
SIGNATURE
DATE:
Cypress-Fairbanks Independent School District
 Acknowledgment
School Supplies
of
Cypress-Fairbanks Independent School District
Acknowledgment of School Supplies
Your child has been identified and approved for services under the McKinney-Vento
Act 42 U.S.C. 11434a(2), which is also known as Title X, Part C, of the No Child
Left Behind Act. Provided under the Act, Cypress-Fairbanks ISD will provide
school supplies (while supplies last) to your child under the support and
supervision of the Homeless Liaison and Grant Administrator.
By signing below, you hereby acknowledge receipt of a pre-packaged box
containing school supplies that are provided to your child,
_______________________________, for 2011-2012 school year at
____________________________ School. Note that this package does not
contain everything your child will need for the 2011-2012 school year.
Please see your school for a listing of supplies not included in the package
provided, as it will be your responsibility to supply the remaining items.
Signed this ____ day of ____________, 20___.
_____________________________
SIGNATURE
Sincerely,
David Schrandt, Homeless Liaison
Cypress-Fairbanks Independent School District
 Acknowledgment
P.E. Uniform
of
Cypress-Fairbanks Independent School District
Acknowledgment of P.E. Uniform
Your child has been identified and approved for services under the McKinneyVento Act 42 U.S.C. 11434a(2), which is also known as Title X, Part C, of the
No Child Left Behind Act. Provided under the Act, Cypress-Fairbanks ISD will
provide your child with a P.E. Uniform (while supplies last) to your child
under the support and supervision of the Homeless Liaison and Grant
Administrator.
By signing below, you hereby acknowledge receipt of a P.E. Uniform that has
been provided to your child, __________________________. Your child is
currently enrolled in P.E. in ________ period with _____________________
as his/her teacher and at ___________________________ School for 20112012 school year.
Signed this ____ day of ____________, 20___.
_____________________________
SIGNATURE
Sincerely,
David Schrandt, Homeless Liaison
Cypress-Fairbanks Independent School District
Needs Assessment Forms
Cypress-Fairbanks Independent School District
EASE Counselor Handbook
Cypress-Fairbanks Independent School District
Data Processing
Cypress-Fairbanks Independent School District
 Time
Sheets
Cypress-Fairbanks Independent School District
Time Sheet
Name of Employee ___________________Employee ID #__________ Budget Code:_____________________________
DATE
Mon.
School
Name
No. of
Students
S/F
Tue.
Time
DATE
Mon.
School
Name
No. of
Students
S/F
S/F
Tue.
S/F
Wed.
S/F
Wed.
S/F
Thu.
S/F
Thu.
S/F
Fri.
S/F
Fri.
S/F
IN
OUT
TOTAL HOURS WORKED THIS WEEK
HOURS TO BE PAID
HOURLY RATE OF PAY
Total
Hours
Time
IN
OUT
Total
Hours
TOTAL HOURS WORKED THIS
WEEK
HOURS TO BE PAID
S/F=School/Facility
HOURLY RATE OF PAY
TOTAL AMOUNT OF PAY
Cypress-Fairbanks Independent School District
 Mileage
Expense Request
Cypress-Fairbanks Independent School District
Mileage Expense Request
Faculty/Staff Member
Date of Request
Report For
Campus/Organization
Month Year
Employee Signature
DATE
FROM/LOCATION
TO/LOCATION
MET WITH
REASON
MILEAGE
Cypress-Fairbanks Independent School District
 Mileage
Chart for CFISD
Cypress-Fairbanks Independent School District
 Time
& Effort Logs
Data Entry
 Extra Duty Pay
 Itinerant Counselor
 Mission of Yahweh Tutors

Cypress-Fairbanks Independent School District
Data Entry Time and Effort Log
Name:
Date:
Time and Effort Daily Log
8:0010:00
TEXSHEP
Ease Counselor Stipends
TXHEARRA
Mission of Yahweh
Select from following
Itinerant Counselor
Substitute
Extra Duty
Select from following
Student Supplies
Select from following
Contracted Services
Select from following
Homeless Liaison
Travel/Conferences
(Mileage)
Supplies
BOTH GRANTS
Student Resident
Questionnaire
Transportation Assistance
Data Collection
Data Reports
Budget
Administrative Duties
Other:
Select from following
Travel/Conferences
Membership Dues
10:0012:00
Ease Counselor Stipends
Mission of Yahweh
Select from following
Itinerant Counselor
Substitute
Extra Duty
Select from following
Student Resident
Questionnaire
Transportation Assistance
Data Collection
Data Reports
Cypress-Fairbanks Independent School District
Itinerant Counselor Time and Effort Log
TIME AND EFFORT LOG
TEXSHEP
Name:
DATE
Student Name
School
Follow-Up
Total
C
G
M
P
R
Follow-Up Codes
Counseling Session
Group
Meeting
Parent Session
Referral (document type of service)
(attach Homeless Needs Assessment form for referrals)
0.00
Cypress-Fairbanks Independent School District
Reports from
Information Services
Cypress-Fairbanks Independent School District
 Report
Cards
Cypress-Fairbanks Independent School District
Report Cards
STUDENT CURR.
ID
6 WK.
ABS.
CUM. TEACHER'S COURSE 1ST 2ND 3RD
SEM. NAME
ABS.
85
79
78
84
P
87
87
77
88
84
P
ENGLISH I
27192X
ALGEBRA I
96
88
82
89
SC
27192X
TEAM SPORTS
100
97
80
100 93
SC
27192X
TEAM SPORTS
27192X
INTEG
PHY/CHEM
27192X
ADV ACA STRAT
27192X
ENGLISH I
94
86
82
102 90
27192X
ART I - 2 DIM
93
86
77
85
85
27192X
COMM. APPL.
87
75
77
96
82
27192X
ALGEBRA I
78
86
90
27192X
81
76
6TH
WD GEOGRAPHY 86
88
85
5TH
27192X
87
91
EXAM AVG. 4TH
GRADE
85
75
75
100 100
86
P
76
75
63
73
72
P
73
81
75
93
80
P
SC
75
75
77
83
77
P
P
50
47
48
49
48
F
Cypress-Fairbanks Independent School District
 Attendance
Cypress-Fairbanks Independent School District
Attendance
studentid
grade
entry_date
with_date
status
absent
ytd_tot
present
%
ADAM ELEMENTARY
37246X
01
1/12/2010
A
16.00
93.00
77.00
83%
37241X
01
8/27/2009 1/11/2010 I
16.00
80.00
64.00
80%
37211X
01
8/24/2009
A
15.00
177.00
162.00
92%
43234X
01
8/24/2009
A
8.00
177.00
169.00
95%
37249X
02
5/11/2010
A
0.00
16.00
16.00 100%
37223X
02
8/24/2009
A
0.00
177.00
177.00 100%
45176X
03
8/24/2009
4/5/2010 I
3.00
135.00
132.00
37247X
03
2/8/2010
A
0.00
75.00
85024X
03
9/8/2009
A
2.00
177.00
175.00
99%
85024X
04
9/8/2009
A
2.00
177.00
175.00
99%
71189X
04
8/24/2009
A
8.00
177.00
169.00
95%
71189X
04
8/24/2009
A
7.00
177.00
170.00
96%
37200X
05
8/24/2009
A
10.00
177.00
167.00
94%
19236X
05
11/10/2009 1/12/2010 I
3.00
30.00
27.00
90%
64280X
KG
3/31/2010
A
2.00
176.00
174.00
99%
37232X
KG
8/24/2009
A
14.00
177.00
163.00
92%
64279X
PK
3/31/2010
A
2.00
176.00
174.00
99%
98%
75.00 100%
Cypress-Fairbanks Independent School District
 Attendance
Letters
Cypress-Fairbanks Independent School District
Attendance Letters
CAMPUS
ANDRE ELEMENTARY
ANDRE ELEMENTARY
STUDENT ID
78015X
78015X
GRADE
5
5
LETTER
3UNEXCU
3UNEXCU
DATE
4/15/2010
4/15/2010
COURSE
NO_COURSE
NO_COURSE
ARAGON MIDDLE SCHOOL
56099X
6
3UNEXCU
10/15/2009
NO_COURSE
ARAGON MIDDLE SCHOOL
ARNOLD MIDDLE SCHOOL
50072X
49032X
7
8
3UNEXCU
3UNEXCU
12/8/2009
9/29/2009
NO_COURSE
NO_COURSE
ARNOLD MIDDLE SCHOOL
19230X
8
WARN_LET
4/14/2010
ADVISORY 7
ARNOLD MIDDLE SCHOOL
19230X
8
WARN_LET
4/14/2010
ATHLET B7
ARNOLD MIDDLE SCHOOL
19230X
8
WARN_LET
4/14/2010
INTER TH ARTS
ARNOLD MIDDLE SCHOOL
19230X
8
WARN_LET
4/14/2010
LANG ARTS 7
ARNOLD MIDDLE SCHOOL
19230X
8
WARN_LET
4/14/2010
MATH 7
ARNOLD MIDDLE SCHOOL
19230X
8
WARN_LET
4/14/2010
SCIENCE 7
ARNOLD MIDDLE SCHOOL
19230X
8
WARN_LET
4/14/2010
SPANISH I
ARNOLD MIDDLE SCHOOL
33225X
8
WARN_LET
3/4/2010
PHYS ED
ARNOLD MIDDLE SCHOOL
50030X
8
WARN_LET
5/5/2010
ADVISORY
ARNOLD MIDDLE SCHOOL
50030X
8
WARN_LET
5/5/2010
MATH 7
ARNOLD MIDDLE SCHOOL
50030X
8
WARN_LET
5/5/2010
MATH LAB 7
ARNOLD MIDDLE SCHOOL
50030X
8
WARN_LET
5/5/2010
SCIENCE 7
ARNOLD MIDDLE SCHOOL
50030X
8
WARN_LET
5/5/2010
SPANISH IA
ARNOLD MIDDLE SCHOOL
50030X
8
WARN_LET
5/5/2010
TEX HIST 7
Cypress-Fairbanks Independent School District
 Summer
School Grades
Cypress-Fairbanks Independent School District
Summer School Grades
1st Semester
Student Name Class Name
grade exam average
2nd Semester
grade exam average Ethnic
Sex
77
BLACK
F
BLACK
F
BLACK
BLACK
M
M
Student 1
MOVING UP MATH
Student 2
PE TEAM SPORTS
88
86
88
Student 3
Student 4
U S HISTORY
LANG ARTS 7
92
78
60
87
78
Student 5
ALGEBRA I
80
71
79
HISPANIC M
Student 6
WD GEOGRAPHY
79
79
BLACK
Student 7
CHEMISTRY I
74
Student 8
ESL ENRICH 7
91
91
HISPANIC M
Student 9
GEOMETRY
91
91
BLACK
F
Student 9
GEOMETRY
BLACK
F
Student 10
CHEMISTRY I
87
BLACK
M
Student 10
MTH MDLS APP
81
F
Student 11
MATH 6
Student 11
SCIENCE 6
74
Student 12
COMM. APPL.
86
60
72
77
94
94
87
58
87
56
58
87
72
63
80
M
HISPANIC F
77
77
BLACK
70
70
HISPANIC M
74
HISPANIC M
83
BLACK
M
Cypress-Fairbanks Independent School District
 TAKS
(STAAR/EOC begins in
2011-2012 school year)
Cypress-Fairbanks Independent School District
TAKS
Student grade entry_date with_date
id
status
read
raw
read scale
read p/f
math
raw
math
scale
math
p/f
ADAM ELEMENTARY
37224X
04
1/27/2009
6/4/2009
A
35
2,502
P
27
2,100
P
37200X
05
8/25/2008
6/4/2009
A
36
2,285
P
35
2,235
P
ANDRE ELEMENTARY
78060X
04
8/25/2008
6/4/2009
A
30
2,244
P
28
2,108
P
44135X
04
1/6/2009
6/4/2009
A
33
2,400
P
35
2,284
P
78100X
04
8/25/2008
6/4/2009
A
26
2,153
P
20
1,967
F
78062X
04
8/25/2008
6/4/2009
A
34
2,408
P
28
2,108
P
78015X
04
8/25/2008
6/4/2009
A
29
2,217
P
34
2,251
P
78015X
04
8/25/2008
6/4/2009
A
32
2,308
P
27
2,100
P
54214X
04
11/11/2008
6/4/2009
A
34
2,408
P
36
2,323
P
78087X
04
8/25/2008
6/4/2009
A
31
2,273
P
14
1,863
F
78117X
04
8/25/2008
6/4/2009
A
25
2,133
P
17
1,916
F
78151X
05
10/10/2008
6/4/2009
A
37
2,329
P
41
2,547
P
Cypress-Fairbanks Independent School District
 Mission
of Yahweh Students
(Shelter)
Cypress-Fairbanks Independent School District
Mission of Yahweh
studentid
grade entry_date with_date status
KIRK ELEMENTARY
64222X
01
2/25/2010
A
74104X
02
2/25/2010
A
63276X
03
8/24/2009
A
63181X
03
8/25/2009
A
63185X
03
8/24/2009
A
63306X
04
11/16/2009
A
63169X
04
8/24/2009
A
63233X
04
8/24/2009
A
63097X
05
8/25/2010
A
63127X
05
8/24/2009
A
63308X
KG
1/19/2010
A
60294X
PK
2/25/2010
A
LEE ELEMENTARY
32267X
KG
8/24/2010
A
MOORE ELEMENTARY
44204X
01
8/24/2009
A
44190X
02
8/24/2009
A
63275X
02
8/24/2009
A
TRUITT MIDDLE SCHOOL
95540X
06
2/3/2010
A
absent
ytd_tot
present
%
23.00
16.00
12.00
0.00
1.00
5.00
6.00
9.00
2.00
7.00
1.00
17.00
177.00
177.00
177.00
176.00
177.00
119.00
177.00
177.00
176.00
177.00
89.00
130.00
154.00
161.00
165.00
176.00
176.00
114.00
171.00
154.00
174.00
170.00
88.00
113.00
87%
91%
93%
100%
99%
96%
97%
87%
99%
96%
99%
87%
3.00
177.00
174.00 98%
8.00
13.00
7.00
177.00
177.00
177.00
169.00 95%
164.00 93%
170.00 96%
3.00
78.00
75.00 96%
Cypress-Fairbanks Independent School District
Transportation to
School of Origin
Cypress-Fairbanks Independent School District
Hello EASE Counselors and Registrars,
This is a friendly reminder about our process for transportation. Anytime a student is designated
as homeless by our office and request transportation outside of the established attendance
zones even if it is within our district (out of district or moved into another attendance zone),
we (Dave Schrandt and Bobbie Jones) should receive the transportation request from your
campus via email. The following information must be included:
Name of Student
Current School
School of Origin
Parent's Name and Contact Information
Current Address
Previous Address (If the student moved and is requesting a change)
AM or PM Pick-up or Both
All requests should come to us first and we will coordinate the routing with transportation and
share the information with you all. If the student is out of Cy-Fair's school zone a new SRQ is
required to be completed reflecting the new address.
****Students who are within the established attendance zones, should be handled by each
campus according to the normal process.
We appreciate your ongoing efforts to ensure that the Homeless Grant is a success!!
For questions, please contact Dave Schrant at Dave.Schrandt@cfisd.net, and Bobbie Jones at
Bobbie.Jones@cfisd.net.
Have a great day!
Cypress-Fairbanks Independent School District
Transportation to School of Origin
Name
School of
School Area
Cyfair
Attendance transported from trans Cyfair Run ID
Student 1
Cy-Ridge
Student 2
Student 3
Bleyl
Cy-Creek
Langham Creek
Spring
Spring
AM &
PM
HomelessCR01
AM& PM
PM
BL25 PM
Homeless CC to BL
shuttle am for
Spring on #1153
Roger Bacon
PM
CC08 PM
Cyfair
bus #
Cyfair
Driver
Thomas,
736 Luvetta
Newby,
6057 Stephanie
Bacon,
1153 Roger
Address
transported
to/from
Date started
6419 Old
Hickory St
8/25/2010
3779 Varla
Ln
Cyfair started
PM 10/12/2010
Spring started
AM 10/26/10
3779 Varla
Ln
Cyfair started
PM 10/12/2010
Spring started
AM 10/26/10
Cyfair started
PM 10/12/2010
Spring started
AM 10/26/10
Student 4
Yeager
Spring
PM
YEAG05 PM
Newby,
6057 Stephanie
3779 Varla
Ln
Student 5
Kirk
Spring Branch
PM
KIRK01 PM
Donner,
1148 Annette
3125
Crestdale Dr 10/8/2010
PM
Fletcher,
Homeless
Susie OR
CR02PM/CB01PM/P mini
Avellaneda, 111 S Ave G,
OST01PM
bus 59 Fidelia
Humble, Tx 10/25/2010
Student 6
Cy-Ridge
Humble
Date
ended
Cypress-Fairbanks Independent School District
Data Report Spreadsheets
Cypress-Fairbanks Independent School District
The Grand Finale
Buckets and Bins
Cypress-Fairbanks Independent School District
HOMELESS STAFF
Instructional Support Center
10494 Jones Road, Houston, TX 77065



Dave Schrandt, Homeless Liaison (281) 517-6006,
david.schrandt@cfisd.net
David Garcia, Grant Administrator (281) 897-3879,
david.garcia@cfisd.net
Bobbie Jones, Data Management Specialist (281) 955-4995,
bobbie.jones@cfisd.net
Itinerant Counselors: Carol Arnold, Gwen Wiley,
Marlene Weppler, Cathy Green (281) 955-4995
Social Worker: Shelli Smith (281) 955-4995