WELCOME
HIGH SCHOOL PROFICIENCY
ASSESSMENT
School Test Coordinator Training
September 19, 2013
Newark Public Schools
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2
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Sept. 24
Sept. 25
Oct. 1-3
Oct. 4
Oct. 8-10
Oct. 11
Oct. 15
Nov. 1-27
Dec. 18
Dec. 27
Last day to order additional materials
Test material delivered to schools
Regular Testing (M, LAL 1, LAL 2)
Return Completed Answer Folders to OPPRA by noon
Make-Up Testing (M, LAL 1, LAL 2)
Return Used Answer Folders to OPPRA by noon
Test Booklets Picked up from schools
Record Changes
All Sections Rosters (LAL & M) posted ONLINE
Subject Rosters (LAL & M), Summaries of District and School
Performance, Exited Student Roster posted ONLINE
Jan. 6-9, 2014 ISRs and Student Stickers
3
REMAINING HSPA ADMINISTRATIONS
2013-14 School Year
October 1,2,3 (regular) & October 8,9,10 (make-up) 2013
March 4,5,6 (regular) & March 11,12,13 (make-up) 2014
March 2014 is the LAST HSPA admin for
First-time 11th Grade Students
2014-15 School Year
October 7,8,9 (regular) & October 14,15,16 (make-up) 2014
March 3,4,5 (regular) & March 10,11,12 (make-up) 2015
March 2015 is the LAST HSPA admin for
Retesters
4
REMAINING HSPA ADMINISTRATIONS
(continued)
2013-14 School Year
HSPA October 2013
HSPA March 2014
--- R11, 12, R12, RS, AH
11, R11, 12, R12, RS, AH
2014-15 School Year
HSPA October 2014
LAST HSPA March 2015
--- R11, 12, R12, RS, AH
--- R11, 12, R12, RS, AH
PARRC Fall 2014
PARRC Spring 2015
11 (ninth graders in 2012-13)
11 (ninth graders in 2012-13)
2015-16 School Year
PARRC Fall 2015
PARRC Spring 2016
11, R11, 12, ???, ??, ??
11, R11, 12, ???, ??, ??
5
NJDOE Statewide Assessments
Test Security Agreement
•
MUST be read and signed by ALL staff trained to
be examiners and proctors .
•
MUST be signed immediately after mandatory
Turnkey training session.
•
MUST be kept in school for ONE year.
6
NPS Contact Information
mryan@nps.k12.nj.us
Michael Ryan
avieira@nps.k12.nj.us
Aurora Vieira
TO’Dea@nps.k12.nj.us
Tom O’Dea
7
Office Fax (all assessments)
973 733-6435
Clerks
Gwen Johnson
973 733-8773
Alvina Conyers
973 733-8839
Danyelle Holloway
973 733-6392
8
OCTOBER HSPA
TEST DATES
Tuesday –
October 1
Wednesday – October 2
Thursday – October 3
Math
LAL Day 1
LAL Day 2
Tuesday –
October 8
Wednesday – October 9
Thursday – October 10
Math Make-Up
LAL Day 1 Make-Up
LAL Day 2 Make-Up
9
MARCH 2014 HSPA
TEST DATES
Tuesday –
March 4
Wednesday – March 5
Thursday – March 6
Math
LAL Day 1
LAL Day 2
Tuesday –
March 11
Wednesday – March 12
Thursday – March 13
Math Make-Up
LAL Day 1 Make-Up
LAL Day 2 Make-Up
March 2014 is the LAST HSPA
administration for
First-time 11th Grade Students
10
INCLEMENT WEATHER & EMERGENCY CLOSINGS
HSPA
Delayed Opening: : test ONLY if
entire section can be administered
before lunch break.
FAX IRREGULARITY REPORT
to
OPPRA with the following information:
 Reason for delay or cancellation
 Date & section of delayed or cancelled
testing, and
 Revised testing schedule.
PROCEED WITH REMAINING
TESTING SCHEDULE as planned.
RESCHEDULE CANCELLED TESTING
SECTION to occur the FIRST available
non-testing day.
11
TEST
HIGHLIGHTS
12
HSPA TIMING
MATHEMATICS
Tuesday – October 1, 2013
Mathematics
30 MULTIPLE CHOICE
6 OPEN ENDED
2 HOURS, 32 MINUTES
All Forms
13
HSPA TIMING
LAL DAY 1
Wednesday – October 2, 2013
Language Arts Literacy Section - Day 1
10 MULTIPLE CHOICE
2 OPEN ENDED
1 WRITING TASK
1 HOUR, 36 MINUTES
All Forms
14
HSPA TIMING
LAL DAY 2
Thursday – October 3, 2013
Language Arts Literacy Section - Day 2
10 MULTIPLE CHOICE
2 OPEN ENDED
1 WRITING TASK
2 HOURS, 1 MINUTE
All Forms
15
HSPA MAKE-UP
DATES- 2013
Tuesday – October 8
Mathematics Make-Up
Wednesday – October 9
LAL Day - 1 Make-Up
Thursday – October 10
LAL Day - 2 Make-Up
16
WHO MUST TAKE
THE OCTOBER HSPA

R11, 12, R12, RS & AH school students
who have not passed HSPA Math or LAL
 General Education
 Limited English Proficient [NO LAL Exemption]
 Special Education without a valid score
[except APA]
17
APA STUDENTS:
EXEMPT FROM TAKING HSPA
 All students who are EXEMPT from taking the HSPA MUST take the
Alternate Proficiency Assessment [ APA ] in Mathematics and
Language Arts Literacy as designated in each student’s IEP.
18
Testing “Special” Students
TEMPORARY / EMERGENCY SECTION 504 PLAN
Sprained or broken arm (etc.) prior to test:
prepare a temporary/emergency Section 504
Plan.
Student allowed to receive test modifications &
accommodations described in Appendix A
(p. 46) of the School Test Coordinator Manuals.
Modifications & accommodations (extra time,
scribe, computer, etc.) must be included in
Section 504 Plan.
504 and SE/504 ACCOMM bubbles must be
gridded on HSPA
19
APPENDIX A
Acceptable Accommodations of Modifications
A. Setting Accommodations
- Administering the test individually in
a separate room.
- Seating the student near the proctor
examiner or proctor
- Providing special lighting
C. Test Material Modifications
- Administering the large-print
version of the test
- Administering the Braille version of
the test
B. Scheduling Accommodations
- Adding time as needed
- Providing frequent breaks
D. Test Procedure Modifications
- Reading test questions or items
aloud. (Never read aloud of sign
passages)
- Dictate oral responses to a scribe
- recording responses on a word
processor
20
Acceptable Accommodations & Modifications(APPENDIX A continued)
21
Large Print / Braille
 Contact OPPRA immediately if you need LP or Braille materials.
 LP & Braille materials are shipped with regular materials but in
SHRINK
WRAPPED KIT.
 Kit includes SUPPLEMENTAL INSTRUCTIONS & OMITTED
ITEMS LIST that MUST be used.
 SUPPLEMENTAL INSTRUCTIONS MUST be reviewed PRIOR to
testing.
 LP & Braille test MAY NOT be the same as rest of school.
THEREFORE ONLY use LP & Braille kit materials provided
22
Out-of-District
Placements (ODP)
Responsibilities of Sending / Home Districts

ALL students MUST be tested regardless of student
location.

Sending / Home district MUST provide the receiving
district with sending district’s county-district-school
codes AND all applicable “School Use Only” info for
each ODP student.
23
Out-of-District Placements (continued)
Responsibilities of Receiving Districts /
Approved Private Schools

Receiving Districts (public & approved private
schools for the handicapped) may test ODP
students.

ODP answer folders MUST have the following:
1. Testing Site County-District-School codes.
2. Sending County-District-School codes.

Students Attending Out-of–District Placements
roster MUST be completed.
24
HOMEBOUND, BEDSIDE &
Non-Testing ODP Placements
 Students receiving homebound or bedside instruction MUST
be tested unless they are too ill to participate.
 Testing may occur ANYTIME during the 2 week testing period
EXCEPT persuasive prompt which MUST be on a Thursday.
 Examiner MUST be:
Licensed professional employed by the district.
Trained by school or district test coordinator.
Sign appropriate School Security Checklists.
Maintain test security at ALL times.
Return secure test materials to school coordinator ASAP
after testing is completed.
25
Limited English Proficient Students (ELL)

ALL LEP students MUST be tested. There are NO exemptions.

FORMER LEP students are NOT permitted LEP accommodations.

You MUST provide
and
of the following accommodations:
1. Additional time - 150% of the regular administration time: add extra time to EACH
individually timed part.
2. Use of BILINGUAL TRANSLATION dictionary, preferably one normally used by
the student as part of the instructional program.
3. Translate directions ONLY into the student’s native language. Translation of
passages, items, prompts, and tasks is NOT permitted.

You MUST test LEP students in rooms SEPARATE from
general education students.
26
RETURNING STUDENTS
Completed ALL graduation requirements
EXCEPT passing HSPA & are NO longer enrolled.
 Grade MUST be gridded RS.
 Ideally should test at diploma granting high school BUT may
test at any high school.
 CDS code MUST be gridded using the diploma granting high
school CDS codes.
 HSPA Bar-Code Labels MUST be used if available AND have
correct CDS code.
 Returning Student Header Sheets MUST be used.
27
ADULT HIGH SCHOOL
STUDENTS
 Grade MUST be gridded AH.
 CDS code MUST be gridded using the adult high school CDS
codes the student attends.
 Adult High School Students whose test of record is the HSPT11
and have NOT passed ALL sections of the HSPT11 MUST pass the
HSPA as follows:
 NOT passed HSPT11 Math: MUST pass HSPA Math.
 NOT passed BOTH HSPT11 Reading & HSPT11 Writing: MUST
pass HSPA LAL.
 HSPA Bar-Code Labels MUST be used if available AND have
correct CDS code.
 Adult High School Header Sheets MUST be used.
28
Before Testing
29
Student Roster
 A student roster should be prepared for every testing
room.
 Information for completing roster can be obtained
using Quick Export in Power School
 Student rosters are used to:




Ensure students are testing in the correct room
Verify which section of test each student should take (HSPA roster)
Verify correct gridding by students
Keep attendance records
 There are 2 Student Roster templates:
 Student Attendance Roster (Used by STC & Examiner)
 Class Door Roster (Sign for Testing Room Door)
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HSPA Student Roster Template
NEW JERSEY HSPA STUDENT ROSTER
Examiner: __________________________________________
Proctor # 1:____________________________________
Room: __________________________________________
Proctor # 2:____________________________________
Test Adminstration:_________________________________
Local Id Last Name
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
First Name
MI
DOB
HSPA ID
SID
GR
EC
T-I
ED
Indicate ALL Demographic Information
(Download from Power School)
H
MI ELL 504 SE
NOT PRESENT
SE/504
TID TIS
ACCOMM < 1 * < 1 * MATH LAL 1
LAL 2
Indicate student
attendance for each
testing day.
Enter a "1" if a
student is absent.
List name of every
student who will
be testing in
alphabetical
order.
After testing, all Student Rosters are
returned to Coordinator. A copy is also sent
to OPPRA
Directions:
1. List (in alphabetical order) the names of every strudent who will tested.
2. Indicate the appropriate characteristics of each student (i.e., LEP, T-I, SE, Exempt from Passing etc.)
3. Indicate student attendance for each day of testing.
4. Enter a "1" if student is NOT PRESENT.
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Contact Aurora Vieira avieira@nps.k12.nj.us if you need an electronic copy of this template
NEW JERSEY HSPA STUDENT ROSTER
SIGN FOR TESTING ROOM DOOR
NEW JERSEY HSPA STUDENT ROSTER
Examiner:
__________________________________________
Room:
__________________________________________
Test Adminstration:______________________________________
NOT PRESENT
Local Id
Last Name
First Name
MI
MATH
LAL 1
LAL 2
1
2
3
4
CLASS DOOR ROSTERS ARE ONLY
5
6
7
for posting within school
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
Do NOT return
Classdoor Rosters
to OPPRA. This is
not an official
24
25
32
Contact Aurora Vieira avieira@nps.k12.nj.us if you need an electronic copy of this template
Preparing Student Rosters for HSPA
This guide explains how to access and download student demographic information in Power School for the of preparing
Student Rosters for HSPA.
Preparing Student
Roster for HSPA
Use the directions on Pink
Handout .
(See Power School
Hyperlink & Class Roster
Data Access)
ACCESSING DATA IN POWERSCHOOL
1. Click on the following hyperlink and log into
PowerSchool.
2. Select all grade 12 students by typing into the Search
for Students box: grade_level=12
3. Under the list of all the students, there will be a
dialog box prompting you to select a function via a
dropdown menu Select “Quick Export” from the
dropdown menu.
4. In the dialogue box, copy and paste the fields below.
Note only the items in BOLD font are required fields
in the Student Roster Template. The regular type
represents additional information that is helpful in
answer folder completion, but is not required to
complete the roster template
Last_Name
First_Name
DOB
Gender
Grade_Level
Ethnicity
LunchStatus
homeless
ELL
LEP_ASSESSMENT_DATE
LEP_EXIT_DATE
504_FLAG
Special_Education
Student_Number
State_StudentNumber
DistrictEntryDate
Schoolentrydate
*credit_hours
33
HSPA ID Bar Code Labels
 Automatically sent for Retest Students.
 White label.
 You may affix Pre-ID Labels to the answer folder anytime prior to testing.
ALL unused HSPA ID Bar Code Labels MUST be
RETURNED on the Exited Student Bar Code Label
Return Form.
34
Note: this procedure will be the same for March 2014 as well.
Place unused
Bar-Codes here
Place unused
Bar-Codes here
35
If you have a label for a student
Refer to your 1 pager insert:
Instructions for “if you have a label”
6 3 4 5 1 6
36
Refer to your 1 pager insert: Instructions
for “if you DON’T have a label”
37
STOP
CANNOT be corrected by gridding
If HSPA ID Label is incorrect:
- Name
- DOB
- District or School Code
- HSPA ID
- SID
38
APPENDIX N
HSPA ID Number Inquiry Form
Used this HSPA ID
Number Inquiry Form
if you need a student’s
This form must
be faxed to
OPPRA at
973 733-6435
39
Sample Materials
40
HSPA Persuasive Writing Task Folders
There are 2 versions of the
Persuasive Writing Task
Folders. One for Oct 3rd and
one for Oct. 10th (make up
day).
Shrink-wrapping may NOT
be opened until the morning
of testing.
41
HSPA Persuasive Writing Task Folders
Regular testing
Prompt administered
on Thursday, October 3
Is PURPLE
Overage may be used for instruction AFTER testing.
42
HSPA Persuasive Writing Task Folders
Make-Up Testing
Prompt administered
on Thursday, October 10
is BLUE
Overage may be used for instruction AFTER testing.
43
Receiving Materials
44
NEWARK PUBLIC SCHOOLS
EAST SIDE HIGH SCHOOL
238 VAN BUREN STREET
NEWARK, NJ 07105
CDS Code: 13-3570-030
Test Booklets
Answer Folders
Ancillary Materials
Package 1 of 8
45
46
PACKING LISTS:
Packing Lists will identify all materials received by a school.
• Review and confirm that you have received all the materials listed.
Do not open any of the shrink wrap at this point. Count materials
while leaving the shrink wrap sealed.
• Answer folders are not “secure” and the shrink wrap can be
removed at any time after your initial count.
• The shrink wrap may be removed from the test booklets 24 hours
prior to testing. The individual books themselves must remain
sealed.
• The Persuasive Writing Prompts for Oct. 3rd (Purple) must remain
in their shrink wrap and in a secure location until the morning of
Oct. 3rd.
• The make-up Persuasive Writing Prompts for Oct. 10th (Blue) must
remain in their shrink wrap and in a secure location until the
morning of Oct. 10th .
Note: you will not receive the make-up Persuasive Writing Prompts until Oct. 4th .
47
Must Do’s
48
Remember to tell
the students that
they must write
their name on the
test booklet
49
Student Provisions for HSPA Math/LAL Sections
Students must be provided with:



Math Reference Sheet
Calculators, and
Writer’s Checklist
50
Appendix C
Students
must have
Math
Reference
Sheet
during
Testing.
If no sheet
Is present,
math
section is
VOIDED
Overage
may be
used for
Instruction
AFTER
testing.
51
HSPA Calculator Requirements
 District MUST provide students with calculators.
 Student MAY use own calculator.
 Examiners MUST have extra calculators.
 BEST calculator for a student to use is the calculator which the
uses every day.
 ALL calculators must have minimum acceptable functions.
 REMOVE instructional manual & function reference sheets
before testing.
 Memories & programs MUST be cleared before & after
testing.
52
 Algebraic logic – automatically follow
standard
order of mathematical operations.
 Power and Square Root – any degree.
 Memory – at least one memory cell.
 Clearing Mechanism.
 Built in Computer Algebraic Systems (CAS)
are NOT permitted.
53
Students
MUST
have a new
checklist for
each day of
testing.
Overage
may be
used for
instruction
AFTER
testing.
54
Test Security
 Security is the district and schools
responsibility.
 Absolutely NO copying of test booklet of other
secure materials.
 Security breaches may have:
- Financial consequences for the school,
- Professional consequences for staff, and
- Disciplinary consequences for students.
 Inform ALL school personnel of security
procedures prior to all test administrations.
55
Security Plan (with Newark specific)
 Mandatory Turnkey Training
 Storage of Secure Materials: “Two Lock” Minimum Rule
 Delivery Problems
 Distribution Center: centrally located
 Missing Test Booklets
 Chain of Command
 Sick Student
 Disruptive Student
 Fire / Emergency Procedures
 Inclement Weather
56
Training Staff
 Turnkey Training Required for ALL staff Involved in Test
administration.
 Special Testing: One-On-One Testing, Scribes, Small Group
Testing, etc. This includes training teacher to:
- Read the directions verbatim
- NOT answer questions regarding test items or how to
a calculator
- How to lead extended time tests
- Appropriate interactions between CEs, Proctors & students
 Review responsibilities of School Coordinator, Examiners
and Proctors.
 For all tests, ONLY Examiners May Handle Secure Test
Materials.
 Proctors handle Non-Secure Materials ONLY Chain of
Command
 Examiners and Proctors MUST be ALERT at ALL times.
 Examiners and Proctors CANNOT be on Cell Phones or
computers.
57
All school
staff trained
by STC’s
MUST
Read & Sign
sign this form.
Tom O’Dea
Tom O’Dea
Teacher
3-3570-080
09-19-13
West Side High School
Keep in district ONE year
58
Expect Site Visits from Monitors.
OPPRA
Central Office
State Monitors
59
TESTING SIGHTS
 Students should be well
spaced, each with ample
surface area.
 Assigned Seating.
 Good lighting and ventilation.
 Clock & chart to display
remaining time.
 Monitors to keep hallways
quiet & testing rooms
undisturbed.
 Room Rosters on the door.
 No Disturb Sign
NO Coats, Backpacks, Purses or Books
 NO Instructional Displays
 NO Buzzers, Bells or Non-Emergency

Announcements or Interruptions

NO Cell Phones, MP3 Players or Any
Unauthorized Electronics

 NO Food or Beverages (except if by IEP
or 504)
60
 No hoods or hats
DO NOT DISTURB
TESTING!!!
61
TESTING NO NO’S
62
During Testing
63
Use the School
Security Checklist
to track the
exchange of test
materials on each
day of testing.
Michael Ryan
Michael Ryan
Victoria Borja
Start this
process
early
enough…
All testing
must begin
by 9:00 a.m.
Victoria Borja
7:45 10-01-13
Gabrielle Wyatt
10:15
10-01-13
7:45 10-01-13
7:50 10-01-13
Gabrielle Wyatt
10:15
10-01-13
7:50
Gabrielle Wyatt
10-01-13
Gabrielle Wyatt
October 1, 2013
Gabrielle Wyatt STC
(123) 456-7890
10:15
10-01-03
64
Essex
13
Newark
3570
Central High School
There are
separate
Security
Checklist for
Make-Up
Administration
of the HSPA
Mathematics
12345678
12345680
12345683
12345690
10/08/13
10/8/13 Brown 8:00 a.m.
thru
030
10/8/13 Vaz 11:15 a.m.
12345693
65
At the end of each test day,
The STC MUST perform a Master
Count, validating the return of all test
Booklets.
Rely on the total count provided on
the packing list AND the range of the
numbers on the security checklist as
you perform this task.
66
What to do if… examples:
Student Becomes Ill
While Taking the Test
VOID the section for that day with a V1.
Student cannot make up section until the
next administration. Student can take the
next section, if applicable.
Student Breaks Seal on Booklet on
Wrong Day
Replace booklet, mark broken booklet “Wrong
Section Opened” and complete Irregularity
Report. Return everything to OPPRA
Student Becomes Disruptive or
Cheats During Test
VOID the section for that day with a V2.
Student cannot make up the test until next
administration. If this happens during either
section of LAL, both sections are Voided.
Test Booklet is Lost During Day of
Testing
CALL OPPRA immediately. Allow no one to
leave. Halt all testing and wait for the County
and Central Office to arrive.
Other situations please refer to your handbook
or call OPPRA 973-733-8839
67
Attendance Summary
HSPA October 2013
Provide to
Monitor or
Fax to
OPPRA 973733-6435
EACH DAY
of regular
testing
Location:
Date:
Section:
MXS
October 1, 2013
Math
Number of 11R Absent: _____________1_________ out of _________9_______ required to retest
Number of Seniors Absent:___________5_________ out of ________98______ required to retest
Test Coordinator’s Signature:
Rhonda Baskerville
68
After Testing
69
Special Handling Envelope for
Problem Answer Folders – CATEGORY 1
PINK Envelope
 Use PINK ENVELOPE to return ALL Answer Folders &
Irregularity Reports for problems that affect scoring
(Category 1 Irregularities):
 Responded on wrong page of Answer Folder,
 Used more than one Answer Folder,
 Used someone else’s Answer Folder.
 Paper clip Irregularity Report to the front of the
Answer Folder(s), along with the grade appropriate
Header Sheet, and place it in the envelope.
70
This is the form that goes in the Pink envelope
10 – 11– 13
11:15 a.m.
Barringer High School
Maria Velasquez
(973) 123-4566
13 3570 027
Newark
Maria Velasquez
X
If anything
goes Wrong,
Fill out an
Irregularity
Report.
Juan Carlos Viegas
Mack Mickens
645798
Unknown
Math Items 35 & 36 reversed
645715
1st AF sent back regular week
71
This is the outside of the Pink envelope
Newark
Barringer
Use
Pink
Envelope
to return
Answer Folders
And
Irregularity
Reports
CATEGORY 1
Juan Carlos Viegas
Mack Mickens
13
3570
027
2
645789
645715
72
Irregularity Report Envelope for
CATEGORY 2 - 4
PURPLE Envelope
 Use PURPLE envelope to return ALL Category 2 – 4
Irregularity Reports.
 Do NOT include ANY answer folders or ANY test
booklets in this envelope.
 Return this envelope to MI with your regular or
make-up answer folder return shipment.
73
This is the form that goes in the Purple envelope
13 3570 002
Newark
Carlos Ramirez
10-02-13
9:15 a.m.
Fast Track Success Academy
Carlos Ramirez
973 555-1212
X
Place
in
Purple
Envelope
to return
AF 646783 refused to test
CATEGORY
2–4
74
This is the outside of the Purple envelope
Newark
13
Use
Purple
Envelope
Use
to return
CATEGORY
2–4
3570
Fast Track Success Academy
10-02-13
Irregularity Reports ONLY
No Answer Folders
No Test Booklets
75
SE/504 & Braille/Large Print
Special Accommodations
YELLOW Envelope
YELLOW ENVELOPE
 Use for students with IEP or 504 Plan allowing use of extra paper or computer
printed responses.
 Paper Clip Extra Sheets of paper to answer folder.
 ALL extra sheets of paper must be marked with:

Student’s Name & DOB

CDS Code

Subject & Item Number

Answer Folder Number
 Complete & include grade appropriate Header Sheet.
76
77
Newark
University HS
Pre-Slugged
Fill-in regular or make
up testing.
Number of Students =
Right Justified and
bubble below
0 0 1 1
Robert Gregory 10-04-13
Cami Anderson
10-04-13
78
TEST BOOKLET RETURN
CHECKLIST
 Check quantities & ID numbers to verify that
all booklets are collected.
 Check for Answer Folders left inadvertently in
booklets.
 Place ALL booklets in numeric order in original MI
shipping boxes.
 Retain all Security Checklists & photocopies of
Irregularity Reports.
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A L W A Y S

Have multiple personnel authorized to receive test
materials when delivered.

Maintain limited access to secure materials at ALL times.

Keep test booklets in numeric order.

Use ALL School Security Checklists.

Provide accurate Student Roster for every examiner.

Seat students in a way that helps prevent cheating.

Place all extra sheets of paper in the YELLOW envelope for
SE/504 and Braille/Large Print Accommodations.
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A L W A Y S

Report Category 1 irregularities on Irregularity Report Form &
return with answer folders using PINK envelope.

Report Category 2- 4 irregularities on Irregularity Report Form
& return forms ONLY using PURPLE envelope.

Verify Master Count before returning booklets to District.

Save and reuse the original boxes to return answer folders &
test booklets.
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NEVER

Never refuse a shipment of test materials.

Never abrogate the responsibility for counting
or recounting test booklets.

Never distribute booklets out of numeric order.

Never borrow or lend test booklets across schools.

Never allow students to use pen.

Never instruct students to pass test booklets up an
aisle/row.

Never destroy a HSPA ID Bar-Code Label. All HSPA ID BarCode Labels must be returned to MI.

Never cover an existing bar-code label on test materials.
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Making Record Changes
November 1 – 27, 2013
Make record changes by accessing
HSPA ONLINE from any internet browser.
(www.measinc.com/nj)
Login using the User Name
and Password sent to you
by OPPRA
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November 1- 27


Students will be listed alphabetically by grade.
Your MUST review and edit data for ALL students. The roster shows the demographic
information EXACTLY as it will appear on the October 2013 Reports.
+ Add Students
- Delete student
Click “ADD STUDENT” button at the top of the Student Roster screen to
enter all the student’s missing data.
Click the “NOT AT THIS SCHOOL” check box to request a removal
from the roster. If a student is not enrolled in your school AND is NOT
an out-of-district placement.
If you find multiple records for the same student, combine the
duplicate records by clicking the “Merge” box.
Submit Changes
Click the “Submit” button after you have either edited or indicated “No Change”
for all the students on the roster.
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QUESTIONS
&
ANSWERS
85