North Carolina Superintendent and Instructional Central Office Staff Evaluation Process 1 WELCOME Yvette Stewart Lead Professional Development Consultant Educator Recruitment and Development Division ystewart@dpi.state.nc.us 919-807-3278 www.ncpublicschools.org/profdev/training/superintendent North Carolina Department of Public Instruction October 2010 2 Webinar Information • Webinars are recorded • Mute is enabled for all participants • Features you will use and see: – Questions Bar – Q&A • Session will not automatically end if we run past time • Materials available @ www.ncpublicschools.org/profdev/training/superintendents • Email personal questions or concerns to professional_development@dpi.state.nc.us 3 Agenda 1. 2. 3. 4. Background Information Overview of North Carolina Standards for Superintendents Review of the Evaluation Processes Closing Questions 4 Future-Ready Students for the 21st Century The guiding mission of the North Carolina State Board of Education is that every public school student will graduate from high school, globally competitive for work and postsecondary education and prepared for life in the 21st century. We are all accountable! 5 Background Information • Standards approved in 2007 • Instrument approved September 2010 • Optional for 2010-2011 school year. (20+ districts participating) • Evaluation instruments also approved for: – June 2007: Teachers – July 2008: Principals – September 2010: Assistant Principals • September 2010: Online System (not currently for Superintendents and Instructional CO) 6 Provides for the development of effective professional learning communities aligned with the district strategic plan, focused on results, and characterized by collective responsibility for 21st century student learning Provides structures for the development of effective professional learning communities aligned with the school improvement plan, focused on results, and characterized by collective responsibility for instructional planning and for 21st century student learning Work collaboratively with all school personnel to create a professional learning community 7 Key Components www.p21.org www.ncteachingconditions.org 8 New Standards and Evaluation Systems Formative, Growth Serves as a guide for North Carolina’s school superintendents as they reflect upon and improve their effectiveness as district leaders. Datadriven Focuses the goals and objectives of districts as they support, monitor and evaluate their superintendents. PD Guides professional development for superintendents and serves as a tool in developing coaching and mentoring programs for superintendents. Alignment Informs higher education programs in developing the content and requirements of superintendent degree programs. 9 Teacher Education Programs Teacher Evaluation System Administrator Education Programs M.S.A. Administrator Education Programs Ed.D School Executive Evaluation System Superintendent Evaluation System (Principals and Asst. Principals) (Including Central Office Staff) 10 Reflections from the field… Chuck Graham Associate Superintendent, Surry County Schools Dr. Jean Williams VP for Research and Evaluation, McREL 11 North Carolina Standards for School Superintendents Strategic Leadership Instructional Leadership Cultural Leadership Human Resource Leadership Managerial Leadership External Development Leadership Micro-Political Leadership 12 Standard 1: Strategic Leadership Superintendents create conditions that result in strategically re-imaging the district’s vision, mission, and goals to ensure that every student graduates from high school, globally competitive for work and postsecondary education and prepared for life in the 21st Century. They create a climate of inquiry that challenges the community to continually re-purpose itself by building on the district’s core values and beliefs about the preferred future and then developing a pathway to reach it. Elements: a) District Strategic Plan b) Leading Change c) Distributive Leadership 13 Of Every 100 9th Graders in North Carolina… Source: NCHEMS Information Center for Higher Education Policymaking and Analysis. Student Pipeline - Transition and Completion Rates from 9th Grade to College. www.higheredinfo.org/dbrowser/index.php?submeasure=119&year=2006&level=nation&mode=data&state=0. 2010 14 Interesting Facts (NC) ◙In 1950: 60% Unskilled jobs ◙Today: < 20% One result: In North Carolina, the demand for middle- and high-skilled workers is outpacing the state’s supply of workers educated and experienced at that level. 81% of North Carolina’s jobs are middle- or high-skill (jobs that require some postsecondary education or training). Yet only 36% of North Carolina adults have some postsecondary degree (associate’s or higher). 15 Governor Perdue’s Education Initiative Ready – increase number of students who can read, write and do math at the end of grade 3 Set – increase number of students performing at or above grade level Go – increase number of students taking college credit courses in high school, graduating from high school, going to a 4-year college/university or community college 16 DISCUSSION QUESTION: In what ways can a Superintendent or Instructional Central Office staff member model or demonstrate Strategic Leadership? Standard 2: Instructional Leadership Superintendents set high standards for the professional practice of 21st Century instruction and assessment that result in an accountable environment. They create professional learning communities resulting in highly engaging instruction and improved student learning. They set specific achievement targets for schools and students and then ensure the consistent use of research-based instructional strategies in all classrooms to reach the targets. Element: a) Focus on Learning and Teaching, Curriculum, Instruction and Assessment 18 19 Standard 2 – Instructional Leadership Statewide Information Systems Centrally-provided, Statewide Technology Infrastructure State Longitudinal Data System Instructional Improvement System Statewide Student Information System 20 Standard 2 – Instructional Leadership • Accountability and Curriculum Reform Effort (ACRE) – NC Common Education Data Analysis and Reporting System (CEDARS) – Common Core Standards – Formative and Summative Assessment 21 Standard 3: Cultural Leadership Superintendents understand and act on the important role a system’s culture has in the exemplary performance of all schools. They understand the people in the district and community, how they came to their current state, and how to connect with their traditions in order to move them forward to support the district’s efforts to achieve individual and collective goals. While supporting and valuing the history, traditions, and norms of the district and community, a superintendent must be able to “reculture” the district, if needed, to align with the district’s goals of improving student and adult learning and to infuse the work of the adults and students with passion, meaning and purpose Elements: a) Focus on Collaborative Work Environment b) Acknowledges Failures; Celebrates Accomplishments and Rewards c) Efficacy and Empowerment 22 Teacher Conditions 2010 Please rate how strongly you agree or disagree with the following statements: Responses from NC Educators Surveyed Agree Strongly Agree Strongly Disagree Disagree Teachers have time available to collaborate with colleagues 18% 43% 10% 29% Teachers have sufficient access to instructional technology, including computers, printers and internet access 34% 46% 5% 15% This school does a good job of encouraging parent/guardian involvement 36% 54% 2% 8% School administrators support teachers’ efforts to maintain discipline in the classroom 31% 50% 5% 14% Teachers are encouraged to participate in school leadership roles 35% 55% 2% 7% The faculty and leadership have a shared vision 24% 59% 3% 14% www.ncteachingconditions.org 23 Principal Conditions 2010 TABLE 2. AREAS PRINCIPALS IDENTIFIED NEEDING ADDITIONAL SUPPORT Teacher remediation/coaching Student assessment Percent Indicating a need for Support 2010 Percent Indicating a need for Support 2008 45.7 32.0 13.7 44.0 30.0 14.0 48.0 - 5.9 1 2 Difference Data-driven decision making 42.1 Teacher evaluation 40.0 11.0 29.0 Instructional leadership 35.8 32.0 3.8 Budgeting 34.1 32.2 31.4 29.7 27.8 15.7 28.0 20.0 24.0 27.0 23.0 14.0 6.1 12.2 7.4 2.7 4.8 1.7 Working with parents and the community School improvement planning School scheduling Creating positive learning environments Staffing (hiring, etc.) 1 www.ncteachingconditions.org 24 Principal Conditions 2010 TABLE 1. THE AMOUNT OF TIME PRINCIPALS DEVOTE TO VARIOUS ACTIVITIES IN AN AVERAGE WEEK None Less than 1 hours More than 1 but less than or equal to 3 hours More than 3 but less than or equal to 5 hours More than 5 but less than or equal to 10 hours More than 10 hours Instructional planning with teachers 1.1 15.8 43.2 25.9 12.2 1.8 Observing and coaching teachers 0.1 4.0 29.2 34.9 24.1 7.7 Covering classes for certified or noncertified absences on-site 37.0 46.2 11.7 3.5 1.3 0.2 Meetings with or sponsored by central office 2.4 28.1 46.5 18.0 Personnel issues 2.7 18.8 33.6 25.6 13.9 5.4 Administrative duties 0.0 0.7 5.7 17.4 26.9 49.3 49.3 Meetings with parents and the community 0.1 5.1 27.7 33.8 25.4 8.3 Student discipline issues 0.5 13.5 32.5 27.4 17.2 8.9 Working directly with students (i.e. teaching, tutoring, etc.) 5.3 30.9 32.1 17.4 9.4 5.0 0.6 4.4 www.ncteachingconditions.org 25 Standard 4: Human Resource Leadership “Leadership determines the direction; organization determines the potential; people determine the success.” John Maxwell, Developing the Leader Within You and Developing the Leader’s Around You. 26 Standard 4: Human Resource Leadership Superintendents ensure that the district is a professional learning community with processes and systems in place that result in the recruitment, induction, support, evaluation, development and retention of a high-performing, diverse staff. Superintendents use distributed leadership to support learning and teaching, plan professional development, and engage in district leadership succession planning. Elements: a) Professional Development/ Learning Communities b) Recruiting, Hiring, Placing and Mentoring of Staff c) Teacher and Staff Evaluations 27 Standard 4 – Human Resource Leadership • • • • • Professional Learning Communities (PLCs) New Evaluation Systems DLP Leadership Academies IHE Program Revisioning 28 Standard 5: Managerial Leadership Superintendents ensure that the district has processes and systems in place for budgeting, staffing, problem solving, communicating expectations, and scheduling that organize the work of the district and give priority to student learning and safety. The superintendent must solicit resources (both operating and capital), monitor their use, and assure the inclusion of all stakeholders in decisions about resources so as to meet the 21st Century needs of the district. Elements: a) School Resources and Budget b) Conflict Management & Resolution c) Systematic Communication d) District Expectations for Students & Staff 29 Standard 5 – Managerial Leadership RESOURCES STAKEHOLDERS PROCESSES 30 Standard 6: External Development Leadership A superintendent, in concert with the local board of education, designs structures and processes that result in broad community engagement with, support for, and ownership of the district vision. Acknowledging that strong schools build strong communities, the superintendent proactively creates, with school and district staff, opportunities for parents, community members, government leaders, and business representatives to participate with their investments of resources, assistance, and good will. Elements: a) Parent and Community Involvement and Outreach b) Federal, State, and District Mandates 31 Standard 6 – External Development Leadership Question for Discussion: What do you expect to see or have seen from district staff to heighten external development or collaborate with partners (including parents)? 32 Standard 7: Micro-political Leadership The superintendent promotes the success of learning and teaching by understanding, responding to, and influencing the larger political, social, economic, legal, ethical, and cultural context. From this knowledge, the superintendent works with the board of education to define mutual expectations, policies, and goals to ensure the academic success of all students. Element: a) Superintendent Micro-political Leadership 33 Standard 7 – Micro-Political Leadership The question is not whether organizations will have politics but rather what kind of politics they will have…Constructive politicians recognize and understand political realities. They know how to fashion agendas, create networks of support, and negotiate effectively with both allies and adversaries. …they will need to consider potential (strategies), and, most important, their own values and ethical principles. Bolman L., & Deal, T. (1997). Reframing Organizations. San Francisco: Jossey-Bass (p. 193) 34 The Evaluation Process 1. Superintendent SelfAssessment 2. Meeting Between Superintendent and District School Board 5. Final Evaluation and Goal-Setting Meeting North Carolina Superintendent Evaluation Process 4. District School Board Rating of Superintendent 3. Consolidated Performance Assessment 35 Both should: 1. Know and understand the North Carolina Standards for Superintendents 2. Receive training on the evaluation process Superintendent/CO Evaluator (School Board Members, Supts) Prepare for Step 2: Self-Assessment Meeting with Supt or board to agree upon guidelines for evaluation Ensure all steps in the process are conducted according to the approved process Gather data, artifacts, evidence to support performance in relation to standards and progress towards attaining goals Identify the superintendent/central office staff’s strengths and areas for improvement and make recommendations for improving performance Develop and implement strategies to improve personal performance/attain goals in areas individually or collaboratively identified Ensure the content of the Summary Evaluation Worksheet contains accurate information and accurately reflects their performance Finalize goals and end-of year evaluation with superintendent or board as soon as achievement data is received Participate in evaluation discussions and guide the superintendent/central office staff member in establishing goals for the subsequent year 36 What are artifacts? Communication Logs Evidence of collaboration with supervisor and/or leadership team Participation in district improvement planning External reviews and audits Student and Teacher Performance Data Use of research-based practices and strategies Evidence of stakeholder involvement Professional Development Plan and Goals NCTWCS Data (District-wide) Development of district PLCs District strategic plan Graduation Dropout Teacher Retention Data 37 1. Superintendent Self-Assessment 5. 2. Final Evaluation and GoalSetting Meeting Meeting Between Superintendent and District School Board Both Superintendents and Instructional Central Office Staff member will: North Carolina Superintendent Evaluation Process 4. District School Board Rating of Superintendent 3. Consolidated Performance Assessment Prepare for Initial Meeting 1. Self-Assessment 2. Goal Setting 3. Prepare for Consolidated Performance Assessment 38 Standard 1: Strategic Leadership – Superintendents create conditions that result in strategically re-imaging the district’s vision, mission and goals to ensure that every student graduates from high school, globally competitive for work and postsecondary education and prepared for life in the 21 st Century. They create a climate of inquiry that challenges the community to continually re-purpose itself by building on the district’s core values and beliefs about the preferred future and then developing a pathway to reach it. Developing Proficient Accomplished Distinguished Not Demonstrated (Comment Required) a - District Strategic Plan: The district’s identity (its vision, mission, values, beliefs and goals) is derived from the processes used to establish these attributes, and the ways they are embodied in the life of the community. …and . . .and …and Develops and Facilitates the Ensures that the district’s communicates a personal vision of a 21st Century school district. development and implementation of a district strategic plan . . . strategic plan is implemented as intended by its developers. Creates a working Participates in consistent, relationship with the local board of education that results in a shared vision. sustained, and open communication with principals about how school policies and practices relate to the district’s mission and vision. Develops relationships within and beyond the school community that ensure understanding and appreciation of the district’s vision and that positively affect and are affected by the community context. Leads in such a way that the district’s strategic plan and implementation processes are referred to by other districts as a model that prompts, supports, or guides similarly integrative and effective planning efforts. Convenes a core group of district leaders to develop a district improvement plan. Creates processes and Effectively communicates district improvement plan to principals Uses multiple data sources to develop goals and objectives and facilitate needed changes. procedures for developing, implementing, and maintaining the district’s strategic plan. Develops effective systems of open and honest communication. Uses stakeholder input to determine effectiveness of strategies and guide revisions. Conscientiously solicits input from stakeholder groups to determine the effectiveness of the district’s strategic plan. Establishes a rigorous and systematic approach to update or rewrite the district’s strategic plan. 39 {Example of self-assessment} #2: Goal-Setting (Initial Meeting) Setting Goals • Address Standards and Elements • Measurable Goals • Key Strategies • Actions/Activities • Timeline 40 1. Superintendent Self-Assessment 5. 2. Final Evaluation and GoalSetting Meeting Meeting Between Superintendent and District School Board North Carolina Superintendent Evaluation Process 4. District School Board Rating of Superintendent 3. Consolidated Performance Assessment #3: Develop Consolidated Performance Assessment: – Artifacts – Evidence, Data – Summary 41 #4: Scoring the Rubric The scoring system for the Superintendent rubric is a 3-step process designed to use the ratings of all school board members in a fair and objective manner. This process involves: 1.Each school board member will independently rate the superintendent on each descriptor. 2.The final rating for each standard is the median rating of all of the school board member ratings. 3.Once the median scores for all of the standards are determined, the overall score is determined based on the median scores for all of the standards. The Superintendent should rate the Instructional Central Office Staff by: 1. Marking the box beside all descriptors on the rubric under each element in evidence. 2. The evaluator must determine an overall element rating and an overall standard rating for all 7 standards. Standard Standards The Evaluation Rubric Developing Element Proficient Accomplished Distinguished Not Demonstrated (Comment Required) Descriptors Ratings 43 Performance Rating Scale Distinguished Consistently and significantly exceeded basic competence on standards of performance Knowledge and skills replicated Exemplar of performance Accomplished Exceeded basic competence on standards for performance most of the time Innovation + High Performance Proficient Demonstrated basic competence on standards of performance Solid, effective application + success Developing Not Demonstrated Did not demonstrate competence on, or adequate growth toward, achieving standard(s) of performance *Requires documentation Demonstrated adequate growth during the Never demonstrated period of performance, but did not demonstrate competence on standard(s) of performance Skill not mature or unsuccessful 44 Scoring by Superintendent Step 1: The Superintendent will rate the Instructional Central Office Staff member on all descriptors by marking the box beside each element in evidence. 45 To score, a superintendent will… Standard 1: Strategic Leadership – Superintendents create conditions that result in strategically re-imaging the district’s vision, mission and goals to ensure that every student graduates from high school, globally competitive for work and postsecondary education and prepared for life in the 21 st Century. They create a climate of inquiry that challenges the community to continually re-purpose itself by building on the district’s core values and beliefs about the preferred future and then developing a pathway to reach it. Developing Proficient Accomplished Distinguished Not Demonstrated (Comment Required) a - District Strategic Plan: The district’s identity (its vision, mission, values, beliefs and goals) is derived from the processes used to establish these attributes, and the ways they are embodied in the life of the community. Develops and communicates a personal vision of a 21st Century school district. Creates a working relationship with the local board of education that results in a shared vision. Convenes a core group of district leaders to develop a district improvement plan. Effectively communicates district improvement plan to principals Uses multiple data sources to develop goals and objectives and facilitate needed changes. …and . . .and …and Facilitates the development and implementation of a district strategic plan . . . Ensures that the district’s strategic plan is implemented as intended by its developers. Participates in consistent, sustained, and open communication with principals about how school policies and practices relate to the district’s mission and vision. Develops relationships within and beyond the school community that ensure understanding and appreciation of the district’s vision and that positively affect and are affected by the community context. Leads in such a way that the district’s strategic plan and implementation processes are referred to by other districts as a model that prompts, supports, or guides similarly integrative and effective planning efforts. Creates processes and procedures for developing, implementing, and maintaining the district’s strategic plan. Develops effective systems of open and honest communication. Uses stakeholder input to determine effectiveness of strategies and guide revisions. Conscientiously solicits input from stakeholder groups to determine the effectiveness of the district’s strategic plan. Establishes a rigorous and systematic approach to update or rewrite the district’s strategic plan. 46 Strategic Leadership Instructional Leader-ship Cultural Leadership Human Resource Leadership Managerial Leadership External Development Leadership Overall: External Development Leadership Superintendent Micro-Political Leadership Overall: Supt. Micro-Pol. Leadership Federal and District Mandates Parent and Community Involvement District Expectations for Students and Staff Overall: Managerial Leadership Systemic Communication Conflict Management & Resolution Overall: Human Resource Leadership School Resources and Budget Teacher and Staff Development Recruiting, Hiring & Mentoring Staff Professional Dev./Learning Comm. Overall: Cultural Leadership Efficacy and Empowerment Acknowledges Failures and Accomp. Focus on Collab. Work Environment Overall: Instructional Leadership Dist Focus on Learning & Teaching Over: Strategic Leadership Pro f Distributive Leadership Acc Leading Change Dev District Strategic Plan Step 2: The superintendent must determine an overall element rating and an overall standard rating for all 7 standards. 47 ND Micropolitical Lead. Performance Rating Scale Distinguished Consistently and significantly exceeded basic competence on standards of performance Knowledge and skills replicated Exemplar of performance Accomplished Exceeded basic competence on standards for performance most of the time Innovation + High Performance Proficient Demonstrated basic competence on standards of performance Solid, effective application + success Developing Not Demonstrated Did not demonstrate competence on, or adequate growth toward, achieving standard(s) of performance *Requires documentation Demonstrated adequate growth during the Never demonstrated period of performance, but did not demonstrate competence on standard(s) of performance Skill not mature or unsuccessful 48 Scoring by School Board Member Step 1: Each school board member will independently rate the superintendent on each descriptor. 49 Performance Rating Scale Distinguished Consistently and significantly exceeded basic competence on standards of performance Knowledge and skills replicated Exemplar of performance Accomplished Exceeded basic competence on standards for performance most of the time Innovation + High Performance Proficient Demonstrated basic competence on standards of performance Solid, effective application + success Developing Not Demonstrated Did not demonstrate competence on, or adequate growth toward, achieving standard(s) of performance *Requires documentation Demonstrated adequate growth during the Never demonstrated period of performance, but did not demonstrate competence on standard(s) of performance Skill not mature or unsuccessful 50 Strategic Leadership Instructional Leader-ship Cultural Leadership Human Resource Leadership Managerial Leadership Overall: External Development Leadership Superintendent Micro-Political Leadership Overall: Supt. Micro-Pol. Leadership Federal and District Mandates Parent and Community Involvement District Expectations for Students and Staff Overall: Managerial Leadership Systemic Communication Conflict Management & Resolution Overall: Human Resource Leadership School Resources and Budget Teacher and Staff Development Recruiting, Hiring & Mentoring Staff Professional Dev./Learning Comm. Overall: Cultural Leadership Efficacy and Empowerment Acknowledges Failures and Accomp. Focus on Collab. Work Environment Overall: Instructional Leadership Dist Focus on Learning & Teaching Over: Strategic Leadership Prof Distributive Leadership Acc Leading Change Dev District Strategic Plan Summary Evaluation Worksheet (for individual scores) External Development Leadership 51 ND Micropolitical Lead. Scoring by School Board Member Step 2: The final rating for each standard is the median, or middle, rating of all school board members’ ratings. 52 Finding the Median (Example for a Seven-Member Local School Board) Rating Std. Not Demonstrated Developing 1 1 2 2 3 2 4 1 3 5 1 2 6 7 Proficient Accomplished 4 2 4 Median Proficient 1 Accomplished 5 Proficient 3 Developing 3 1 Distinguished 5 3 1 Accomplished 1 3 Accomplished 1 Proficient 53 Scoring by School Board Member Step 3: Once the median scores for all of the standards are determined, the overall score for the superintendent is determined based on the median scores for all of the standards. 54 Finding the Overall Score Developing (Standard 4) Proficient (Standard 1) Proficient (Standard 3) *Proficient (Standard 7) Accomplished (Standard 2) Accomplished (Standard 5) Accomplished (Standard 6) *Proficient is the median score, and therefore the overall score for the superintendent. 55 Strategic Leadership Instructional Leader-ship Cultural Leadership Human Resource Leadership Managerial Leadership External Development Leadership Overall: External Development Leadership Superintendent Micro-Political Leadership Overall: Supt. Micro-Pol. Leadership Federal and District Mandates Parent and Community Involvement District Expectations for Students and Staff Overall: Managerial Leadership Systemic Communication Conflict Management & Resolution School Resources and Budget Overall: Human Resource Leadership Teacher and Staff Development Recruiting, Hiring & Mentoring Staff Professional Dev./Learning Comm. Overall: Cultural Leadership Efficacy and Empowerment Acknowledges Failures and Accomp. Focus on Collab. Work Environment Overall: Instructional Leadership Dist Focus on Learning & Teaching Over: Strategic Leadership Prof Distributive Leadership Acc Leading Change Dev District Strategic Plan Summary Evaluation Worksheet (for final scores) 56 ND Micropolitical Lead. #5: Final Evaluation and Goal Setting Meeting Discuss progress towards goals Including self-assessment, Consolidated Performance Assessment and Superintendent or Board’s Summary Rating Worksheet (completed prior to meeting) Agree upon additional artifacts to review – Timeline determined by Superintendent and Board 57 Questions? 58