Spring & Summer 2013
End-of-Course Assessments
Training Materials
Algebra 1
Biology 1
Geometry
U.S. History
Civics Field Test
1
Overview
One manual (2012-2013
EOC Manual) is provided
for the Winter 2012,
Spring and Summer 2013
EOC administrations.
Instructions for computerbased test (CBT), paperbased test (PBT), and
accommodated form
administrations are
included in this manual.
2
CBT Training Resources
• A new website has been created to compile
several resources for computer-based testing.
– The site includes information about test setup, best
practices, and training resources.
• This site is located at
www.FLAssessments.com/CBTTrainingResources.
3
Spring 2013 EOC Test
Administration Schedule
Test
Testing Window
Duration
U.S. History
April 29- May 1, 2013
160 minutes*
Biology 1
May 2 - 8, 2013
160 minutes*
Algebra 1
May 9 -15, 2013
160 minutes*
Geometry
May 16 - 22, 2013
160 minutes*
Civics Field Test
May 20 - 24, 2013
60 minutes
Statewide Make-up
Days
May 28 - 31, 2013
160 minutes*
*Students may be dismissed from the testing room after the 10-minute break as they complete testing.
Any student not finished by the end of the allotted time may continue working; however, testing must be
4
completed within the same school day.
Summer 2013 EOC Test
Administration Schedule
Test
Testing Window
Duration
U.S. History
July 22, 2013 (1 Day Only)
160 minutes*
Biology 1
July 22-26, 2013
160 minutes*
Algebra 1
July 29-August 2, 2013
160 minutes*
Geometry
August 5-9, 2013
160 minutes*
*Students may be dismissed from the testing room after the 10-minute break as they
complete testing. Any student not finished by the end of the allotted time may continue
5
working; however, testing must be completed within the same school day.
Summer 2013 EOC
Test Procedures
• School counselors will identify eligible students to
take the EOC course and/or test in the summer
and complete registration forms, as applicable.
• Schools that will be closed in the summer must
forward registration forms to:
– the opened school site, and
– the District Assessment Office
• More detailed procedural information for the
Summer 2013 EOC administration will be sent via
the Weekly Briefing system.
6
EOC Test Administration
Schedule
Testing Duration
• Each Algebra 1, Biology 1, Geometry, and U.S. History EOC
Assessment will be administered in one 160-minute session with a
scheduled 10-minute break after 80 minutes. Students are NOT
allowed to talk during the break. Individual restroom breaks are
permitted as needed.
• Students may be dismissed from the testing room after the 10minute break as they complete testing. However, no special
incentives should be given to students to encourage them to finish
early.
• Any student who has not completed the test by the end of the
allotted time may continue working; however, testing must be
completed within one school day.
• The Civics Field Test will be administered in one 60-minute
7
session during the Spring 2013 EOC administration only.
Students to be Tested
Algebra 1
The following students must take the Spring and/or Summer
2013 Algebra 1 EOC Assessment:
• All students who are enrolled in and completing one of the
following courses:
o Algebra 1 – 1200310
o Algebra 1 Honors – 1200320
o Algebra 1-B – 1200380
o Pre-AICE Mathematics 1 – 1209810
o IB Middle Years Program/Algebra 1 Honors – 1200390
o Algebra 1 for Credit Recovery - 1200315
o Algebra 1B for Credit Recovery - 1200385
EOC Manual 3
8
Students to be Tested
Algebra
1 (cont.)
The following students are eligible to participate in the Spring and/or
Summer 2013 Algebra 1 EOC Assessment administration:
• Students who need to retake the assessment to earn a passing score for
course credit, including students enrolled in credit recovery courses
• Students who entered 9th grade in the 2010–11 school year
– who have not yet taken the assessment to be averaged as 30% of their final
course grade
– who are in grade forgiveness programs and wish to retake the assessment
to improve their course grade
• Students in a credit acceleration program (CAP) who wish to take the
assessment to earn course credit
EOC Manual 3
9
Students to be Tested
Biology 1
The following students must take the Spring and/or Summer 2013
Biology 1 EOC Assessment:
• All students enrolled in and completing one of the following courses:
o Biology 1 – 2000310
o Integrated Science 3 Honors – 2002450
o Biology 1 Honors – 2000320
o AP Biology – 2000340 (if taken to satisfy the
high school Biology 1 graduation
requirement) This course was omitted from
o Pre-AICE Biology – 2000322
o Biology Technology – 2000430
the list in the manual.
o Biology 1 PreIB – 2000800
o IB Middle Years Program Biology
Honors – 2000850
o Integrated Science 3 – 2002440
o Biology 1 for Credit Recovery - 2000315
o Integrated Science 3 for Credit Recovery 2002445
EOC Manual 4
10
Students to be Tested
Biology 1 (cont.)
The following students are eligible to participate in the Spring and/or
Summer 2013 Biology 1 EOC Assessment administration:
• Students who need to retake the assessment to earn a passing score for
course credit, including students enrolled in credit recovery courses
• Students who entered 9th grade in the 2011–12 school year
– who have not yet taken the assessment to be averaged as 30% of their final
course grade
– who are in grade forgiveness programs and wish to retake the assessment
to improve their course grade
• Students in a credit acceleration program (CAP) who wish to take the
assessment to earn course credit
11
EOC Manual 4
Students to be Tested
Geometry
The following students must take the Spring and/or Summer
2013 Geometry EOC Assessment:
• All students enrolled in and completing one of the following
courses:
o
o
o
o
o
Geometry – 1206310
Geometry Honors – 1206320
IB Middle Years Program Geometry Honors – 1206810
Pre-AICE Mathematics 2 – 1209820
Geometry for Credit Recovery - 1206315
EOC Manual 4
12
Students to be Tested
Geometry (cont.)
The following students are eligible to participate in the Spring and/or
Summer 2013 Geometry EOC Assessment administration:
• Students who need to earn a passing score for course credit, including
students enrolled in credit recovery courses
• Students who entered 9th grade in the 2011–12 school year
– who have not yet taken the assessment to be averaged as 30% of their final
course grade
– who are in grade forgiveness programs and wish to retake the assessment
to improve their course grade
• Students in a credit acceleration program (CAP) who wish to take the
assessment to earn course credit
EOC Manual 4
13
Students to be Tested
U.S. History
The following students must take the Spring and/or Summer
2013 U.S. History EOC Assessment:
• All students enrolled in and completing one of the following
courses:
o United States History – 2100310
o United States History Honors – 2100320
EOC Manual 4-5
14
Students to be Tested
Civics Field Test (Selected Schools Only)
The following students will take the Spring 2013 Civics EOC
Assessment Field Test:
•
All students enrolled in and completing one of the following courses at schools
selected in the field test sample:
o
o
o
o
o
o
o
•
•
Civics – 2106010
Civics – 2106015
Civics & Career Planning – 2106016
Civics, Advanced – 2106020
Civics, Advanced – 2106025
Civics, Advanced & Career Planning – 2106026
Civics and Digital Technologies – 2106029
Students who completed one of the above courses at the end of semester one
should NOT participate in this field test administration.
Any students who require paper-based accommodations, accommodated CBT
forms, or computer-based assistive devices will not participate.
EOC Manual 5
15
Students to be Tested:
Special Programs
Program
District
Number
School
Number
Participation
Status
Full-Time K-8
71
0300
MUST
Florida Virtual School
Program
Full-Time 9-12
71
0400
FL Virtual Academy K-8
50
7079
Miami-Dade Online Academy
13
7001
MUST
Miami-Dade Online
Academy
Florida Home Education
13
9998
MAY
McKay Scholarship
13
3518
Private-MAY
Public-MUST
Florida Tax Credit Scholarship
97
9999
MAY
Merrick Hospital/Homebound*
13
9732
MUST
FLVS
EOC Manual 5-6; 107; 125; Training Packet
Registration/
Reports
Home Education Office
ESE Office
Registration - Region
Reports - FLDOE
Merrick HHIP
16
Students to be Tested
Students with Disabilities
• All students with disabilities participate in the statewide
assessment program by taking one of the following:
̶ EOC assessment without accommodations,
̶ EOC assessment with accommodations, or
̶ Florida Alternate Assessment.
• All determinations regarding participation in the statewide
assessment program must be documented in the student’s IEP or
Section 504 plan.
• See Appendix A of the manual for information regarding
accommodations.
EOC Manual 6-7; Appendix A
17
Students with Disabilities
Accommodations
Students with Disabilities
• Must be documented on the student IEP or Section 504 plans
• Administration Accommodations
− Flexible presentation
− Flexible responding
− Flexible setting
− Flexible scheduling
− Assistive Devices and Tools
• Paper-based Accommodations
− Regular print
− Braille
− Large print (New as Unique Accommodation for CBT;
beginning in Spring 2013)
18
EOC Manual 6-7; 103-104; 152-170; Appendix A
Accommodated Test Forms
CBT Only
CBT Manual 141-142;
169-170
Test Hear: Assigning an Accommodated Form
Click “Specify” or “Override” on the Session Details screen to assign a
specific form.
Form Name in
PearsonAccess
Lrg Prt
Zoom
Con
Scr Rdr
Lrg Prt+ Con
Lrg Prt+Scr Rdr
Lrg Prt+ Con+Scr Rdr
Zoom+ Con
Zoom+Scr Rdr
Zoom+Col Con +Scr Rdr
Con+Scr Rdr
Assistive Devices
Accommodations Offered
Large Print
Zoom
Color Contrast
Screen Reader
Large Print and Color Contrast
Large Print and Screen Reader
Large Print, Color Contrast, and Screen Reader
Zoom and Color Contrast
Zoom and Screen Reader
Zoom, Color Contrast, and Screen Reader
Color Contrast and Screen Reader
Assistive Devices
19
Students to be Tested
English Language Learners (ELLs)
All ELLs who complete the appropriate courses are
expected to participate in EOC assessments no
matter how long these students have been
receiving services.
See Appendix A of the manual for information
regarding accommodations.
EOC Manual 6-7; Appendix A
20
English Language Learners
Accommodations
English Language Learners (ELL)
• ESOL Levels 1-4 Only
– Students who are currently receiving services in a
program operated in accordance with an approved
district LEP plan:
 Flexible Setting
 Flexible Scheduling
 Additional Time
 Assistance In Heritage Language
 Approved Dictionary
EOC Manual 6-7; Appendix A
21
Weekly Briefings
• The following briefings provide pertinent
information regarding the EOC:
– Briefing ID #: 12664: Modification of End of
Course (EOC) screen in ISIS
– Briefing ID #: 11986: New ISIS/TRACE End
Of Course Processes
– Briefing ID #: 11579: End of Course
Guidelines as of March 1, 2012
22
File Download Manager (FDM)
23
State and District Requirements
• Standards, Guidelines, and
Procedures for Test
Administration and Test
Security available at
http://oada.dadeschools.net
/TestChairInfo/InfoForTestC
hair.asp
– Adopted by School Board
– General Guidelines
• Florida Test Security Statute
and Rule
• School Procedural Checklist
• District Monitors
EOC Manual 13-14; Appendix B; Training Packet
24
Test Security Policies and
Procedures: Prohibited
Activities
• Reading the passages, test items, or performance tasks.
• Revealing the passages, test items, or performance
tasks.
• Copying the passages, test items, or performance tasks.
• Explaining or reading test items or passages for
students.
• Changing or otherwise interfering with student
responses to test items.
• Causing achievement of schools to be inaccurately
measured or reported.
• Copying or reading student responses.
EOC Manual 13; Appendix B
25
Test Security Policies and
Procedures: Electronic Devices
• School personnel must ensure that students do not have access
to their cell phones or other electronic devices at any time
during testing, including breaks (restroom breaks, etc.), even
if they do not use them.
− “Possession” is defined as “within arm’s reach,” even if the
electronic device is not visible.
− Students should not have cell phones in their pockets, clipped to
their belts, at their desks, or anywhere they can be easily
accessed during testing or breaks.
• If a student is found to be in possession of ANY electronic
devices during testing or during a break, his or her test must be
invalidated.
• Students and parents/guardians must be made aware of this
26
policy prior to testing.
EOC Manual 20
Testing Rules Acknowledgement
• All EOC assessments include a Testing Rules
Acknowledgment that reads, “I understand the testing
rules that were just read to me. If I do not follow these
rules, my test score may be invalidated.”
• Prior to testing, students must acknowledge the testing
rules that the test administrator reads to them by checking
a box (in TestNav) or clicking a circle (in TestHear) next to
the statement.
EOC Manual 3
27
Test Irregularities/
Security Breaches
•
•
•
•
•
Test administrators must report any test irregularities (e.g., disruptive students) and
possible security breaches to the school assessment coordinator immediately.
The school assessment coordinator must communicate with the District Assessment Office
regarding testing irregularities at 305-995-7520.
Within 7 calendar days of the test irregularity or security breach, a written report must be
submitted to the District Assessment Office. The report must include:
– The nature of the situation
– The time and place of the occurrence
– The names of the persons involved
– A description of the communication between the district assessment coordinator’s
office and school personnel
– How the incident was resolved
– What steps are being taken to avoid future test irregularities or security breaches
Schools should submit completed reports to the District Assessment Office, and
district assessment coordinator will submit reports to FDOE.
A form to report test irregularities and security breaches can be found at
www.FLAssessments.com/SpringEOC.
28
EOC Manual 14
Technology Coordinator Guide
• Information and instructions for technology coordinators to
follow before, during, and after testing are now provided
separately online:
– Technology Coordinator Guide posted at
www.FLAssessments.com/EOC.
• Technology coordinators must familiarize themselves with
all information in this guide prior to the test administration.
29
CBT Test Materials
•
•
•
•
•
•
•
•
•
2012-2013 EOC TAM
Student Authorization Tickets
Session Rosters
Test Group Code
Florida Computer-Based Testing Work Folders (Algebra 1,
Biology 1, and Geometry)
CBT Worksheets (US History and Civics Field Test) optional
Approved calculators
– Algebra 1 and Biology: Four-function calculator
– Geometry (Scientific Calculator)
Reference Sheets (Algebra 1 and Geometry EOC), paper copies
(optional)
Periodic Table of Elements (Biology 1 EOC), paper copies
(optional)
30
EOC Manual 24-27
2012-13 EOC Manual
• To read the test administration script(s) to students.
• To identify script modifications for LP and One-Item-Per-Page test
administrations, as applicable.
– Do not interpret this as permission to paraphrase test items.
• To read scripts and instructions for the administration of
accommodated CBT(TestHear) forms and paper-based forms are
provided in Appendix A.
• To reference Appendix D on page 284 is the CBT Test
Administrator Quick Reference Guide
– This guide lists possible error messages students may
encounter, explanations for each message, and possible
solutions.
31
EOC Manual 28; Appendix A & D
Test Scripts
EOC Manual 28; Appendix A
32
Student Authorization Tickets
EOC Manual 8
33
Session Rosters
EOC Manual 9
34
Test Group Code
• A test group code is a unique four-digit number used to
identify a group of students testing together.
• School assessment coordinators will create their own
unique four-digit codes.
• Each group of students, by testing room, initial and
make-up, should receive a unique test group code.
• Students will enter the test group code before
beginning the test, as indicated in the scripts.
EOC Manual 24; 85
35
CBT Work Folders
• The Florida Computer-Based Testing Work Folder is a blank piece of
11x17 yellow paper folded in half with grid paper on the back cover.
– Work folders will arrive with your PreID label shipment, or in a
separate shipment if you do not have any paper-based testers.
• For the Algebra 1, Biology 1, and Geometry EOC assessments, students
are provided with work folders to work the problems.
• Work folders must be distributed to students at the beginning of each
test session.
• Ensure that students have enough desk space to use their folders.
• Once students complete the test, collect all work folders and return
them in the District Assessment Coordinator Only box.
• Used work folders are secure materials.
36
EOC Manual 10
CBT Worksheets
• For the computer-based U.S. History EOC Assessment and Civics Field
Test (TestNav or TestHear), CBT Worksheets may be provided for
students if they prefer to make handwritten notes instead of using the
notepad tool in the CBT platform.
• The worksheet is an 8 ½ × 11 page (available at
www.FLAssessments.com/EOC and Training Packet) may be copied and
distributed to students at the beginning of the test session.
• Worksheets must be distributed to students at the beginning of each
test session.
• Ensure that students have enough desk space to use their worksheets.
• Once students complete the test, collect all worksheets and return
them in the District Assessment Coordinator Only box.
• Used CBT Worksheets are secure materials.
37
Training Packet
Four-Function Calculators –
TestNav
• The computer-based TestNav Algebra 1 and Biology 1 EOC
assessments have a built-in four-function calculator.
• Students may use the built-in calculator, or they may use a
handheld four-function calculator.
• Test administrators should provide handheld calculators at
the beginning of a test session to all students who request
them.
• Schools should have an adequate supply of approved fourfunction calculators.
– No other calculators may be used.
EOC Manual 10
38
Four-Function Calculators –
TestHear
• Test Hear does NOT have a built-in fourfunction calculator.
• Students who will test using TestHear
accommodated forms of the Algebra 1 and Biology
1 EOC Assessments MUST be provided handheld
four-function calculators.
• Students with visual impairments may use the
approved large key/large display calculators or
approved talking calculators.
EOC Manual 10
39
Scientific Calculators - TestNav
• The TestNav Geometry EOC Assessment has a
built-in scientific calculator.
• Students may use handheld scientific calculators, if
the school has chosen to provide them.
• Handheld scientific calculators will not be provided
by the FDOE for students taking the Geometry EOC
Assessment using TestNav.
EOC Manual 10-11
40
Scientific Calculators - TestHear
• The TestHear Geometry EOC Assessment does not
include an online scientific calculator.
• Handheld scientific calculators will be provided by FDOE only for
students taking the Geometry EOC Assessment using TestHear
accommodated CBT forms and paper-based testers.
• Students with visual impairments may use large key/large
display scientific calculators that are comparable in function to
the approved scientific calculators (on page 11 of the 2012-2013
EOC Manual).
• The approved talking scientific calculator is the Orion TI-36X or
one that is comparable in function to the Orion TI-36X.
– No other calculators may be used.
41
EOC Manual 10-11
Reference Sheets and
Periodic Tables
• The reference sheet for the Algebra 1 and Geometry EOC
Assessments and the periodic table for the Biology 1 EOC
Assessment are provided in an online format only for computerbased testing.
• Schools may provide hardcopy reference sheets or periodic
tables to students.
• Each photocopied reference sheet and periodic table must be
carefully checked against the original to ensure all content is
copied and that it is clear and easy to read.
• Once students complete the test session, the test administrator
should collect all reference sheets and periodic tables.
• Used reference sheets and periodic tables are considered
secure materials.
EOC Manual 27; Appendix E
42
Security Log
A Security Log must
be maintained for
each testing room.
Anyone who enters a
room for the
purpose of
monitoring a test
MUST sign the log
for that testing
room.
43
EOC Manual 25; Appendix E
Seating Chart
• An accurate seating chart must be maintained for each testing room for
each test session. Seating charts must capture the following
information:
−
−
−
−
−
−
−
−
−
−
The room name/number
Student names and their location in the room during testing
The front and back of the room
Direction students are facing
Date
Session starting time
Test administrator name
Names of proctors (if applicable)
Test group code
Session name in PearsonAccess (CBT)
• If students are moved to a new location or the seating configuration
changes during testing, a new seating chart must be created.
44
EOC Manual 24
Additional Items
Additional items
• Pens and/or pencils
– Ensure each student has a pen or pencil to sign his or her
authorization tickets and make notes or work the problems during
testing
– Students taking paper-based tests must use No. 2 pencils
• Clock or watch
– Keep accurate time during testing
• Signs (Appendix E)
̶
̶
Do Not Disturb Sign—display on all entrances
Electronic Devices Sign—display where it will be visible to all
students in the testing room
45
EOC Manual 25-26; Appendix E
School Coordinator
Before Testing
Communicate Testing Policies to
Parents/Guardians and Students
• Electronic Devices Policy—If students are found with ANY
electronic devices during testing OR during breaks, their tests
will be invalidated.
• Leaving Campus—If students leave campus before completing
the test (for lunch, an appointment, or illness, etc.), they WILL
NOT be allowed to complete the test.
• Testing Rules Acknowledgment—Students will click a
checkbox (TestNav) or circle (TestHear) next to a Testing Rules
Acknowledgment that reads: “I understand the testing rules that
were just read to me. If I do not follow these rules, my test
score may be invalidated.”
EOC Manual 27; Training Packet
46
School Coordinator
Before Testing
Create and/or Update School User Accounts
• School user accounts are necessary to complete the CBT test activities.
• Create or reset your password for each Pearson site (operational and
training center).
• Create school user accounts for test administrators in Pearson’s
operational site (optional).
• Two different school user accounts may be set up:
− Individual accounts for each test administrator
 Test administrator will set up unique password.
− Generic accounts linked to the school assessment coordinator
 The password will be the same for all test administrators.
 These accounts can be randomly assigned.
• Test administrators may monitor and resume students with a school user
account.
47
See back of Training Packet
School Coordinator
Before Testing
Receive Test Materials
• You will receive the following materials, as appropriate for your
school:
– CBT Work folders
– PreID labels and rosters
– School Boxes (paper-based test materials—contents listed on
pages 84-85 of the 2012-2013 EOC Manual)
– Special Document Boxes
– Other materials, as indicated in the 2012-2013 EOC Manual
• If your school is providing hardcopy CBT Worksheets, reference
sheets, or periodic tables, make a sufficient number of copies for
all students taking the assessments.
48
EOC Manual 84-85
School Coordinator
Before Testing
Receive Materials/Maintain Security
• Keep materials secure at all times.
• Maintain the Test Materials Chain of Custody Form at all
times.
• No more than three individuals may have access to the
locked storage area.
• Do not open shrink-wrapped paper test materials or
begin preparing (applying student labels) more than
three (3) days prior to testing.
• Save the original boxes for returning TO BE SCORED special
document materials.
• If you need additional materials or if you have questions,
contact the Test Distribution Center at 305-995-3743.
49
EOC Manual 85-86
School Coordinator
Before Testing
Train Test Administrators and Proctors
• Train all test administrators and proctors, including nonschool-based instructors (e.g., itinerant teachers) and
several employees to act as possible alternates.
• Train test administrators in the use of Braille materials, as
applicable.
• Ensure that test administrators are aware of and have
made provisions for the exact accommodations needed for
ESE and/or ELL students.
• Review the Test Administrators’ Responsibilities Maintaining
Test Security Before, During, and After the Florida EOC in
your training packet.
• Test Administrators must be certified educators.
50
EOC TAM, page 13, 87; Training Packet
School Coordinator
Before Testing
Train Test Administrators and Proctors
•Provide instructions for test administrators to handle
these circumstances.
–
–
–
–
–
–
–
–
–
A student has not participated in a practice test session.
A student has trouble logging in the first time.
A student cannot see the shading on the Test Group Code screen.
A test administrator does not have a Student Authorization Ticket
for a student.
A Student Name or Florida ID is not correct (e.g., misspelled) on the
Student Authorization Ticket.
A test administrator is concerned that a student is unable (e.g., too
ill) to finish the test.
A student Exits the test to finish later and logs out of the test
session.
51
A student is in the wrong test session.
A student is kicked out of a test session.
EOC Manual 30; 113
School Coordinator
Before Testing
Train Test Administrators and Proctors
•Supervise test administration and ensure the following:
– Students have cleared the area around their workstations of all
materials except for Student Authorization Tickets, pens or
pencils, and, as applicable, calculators, work folders, worksheets,
reference sheets, and periodic tables
– Students check the Testing Rules Acknowledgment box and enter
the correct test group code
– Students do not have electronic devices (except for approved
calculators) of any kind during testing, even if they do not use
them
– Students do not talk to other students or make any disturbance
– Students are working independently
– Students are working in the correct test
52
EOC Manual 30
School Coordinator
Before Testing
Train Test Administrators and Proctors
• When testing a large group of students, proctors
must be assigned to the room. Refer to the table
below for the required number of proctors.
1-25 students
Test Administrator*
26-50 students
Test Administrator and 1 Proctor
51-75 students
Test Administrator and 2 Proctors
*It is strongly recommended that a proctor be
assigned to rooms with 25 or fewer students
53
whenever possible.
EOC Manual 14-15
School Coordinator
Before Testing
Train Test Administrators and
Proctors
• Sign and return an Florida EOC Test Administration and
Security Agreement, which indicates that you
− Have received training
− Have read the Test Security Statute and State Board
Rule
− Have read all applicable portions of the Test
Administration Manual(s)
− Understand and agree to adhere to all test security
and administration policies and procedures
• Sign and return a Test Administrator Prohibited Activities
Agreement
Note: School assessment coordinators must also
sign the Florida EOC Test Administration and
Security Agreement form and retain all signed
54
copies of forms.
EOC Manual 87; Appendix E
School Coordinator
Before Testing
PreID File and Test Sessions
• PreID file is based on student information as of March 15 for Spring
2013 EOC and as of June 7 for Summer 2013 EOC
 Schools may add new students using the Create New Student
wizard
 All students testing on the computer that were captured in the
PreID file will be in a class called FL CLASS
• Test sessions were automatically created via the PreID upload. Test
sessions are named:
– Algebra
– Biology
– Geometry
– US History
55
– Civics
EOC Manual page 92-93; Training Packet
CBT Manual 130-131
School Coordinator
Before Testing
Verify Student Information and Create Test Sessions
• Print the Session Roster for each test session (Algebra 1, Biology
1, etc.) as applicable
• Compare against school generated list to verify eligibility, and
– Verify Student Name and Florida ID number for accuracy
• Place verified students in new test sessions or keep them in the
original session.
• Add new students using the Create New Student wizard and
place them in a test session
• Maintain a list of test sessions to provide to the technology
coordinator to cache test content for all sessions.
– Test sessions can be cached beginning on April 15 for
Spring 2013 EOC and July 15 for Summer 2013 EOC
56
EOC Manual 90-93
School Coordinator
Before Testing
NEW: Updates to Student Information
• A new process has been established to allow incorrect
student profiles that were added to PearsonAccess via
the Create New Student Wizard to be updated before or
after testing.
• Note: Updates may not be made to student profiles that
were created via the PreID upload.
EOC Manual 89
57
School Coordinator
Before Testing
Arrange ePATs
• Student must complete the appropriate ePAT to learn how to use
the computer-based system.
 However, students who previously participated in an
ePAT for the subject test they are scheduled to take are
NOT required to participate in an ePAT session.
• Students who require accommodated CBT forms (e.g., large print,
color contrast, zoom, screen reader, assistive devices) must
complete a practice test using the TestHear ePAT with the specific
accommodated form or form combination they will use during
testing.
• To access instructions for downloading and installing the ePAT
Launcher, practice test content including accommodated CBT
forms, and scripts for administering the ePATs, go to
www.FLAssessments.com/ePATs.
 The technology coordinator will download and install the
58
software, as needed.
EOC TAM 89
School Coordinator
Before Testing
NEW - TestHear ePats Update
• New version of TestHear ePats (FCAT 2.0 and EOC) have
been recently released.
• Schools will need to download and install these new ePats
prior to the Spring 2013 EOC Assessment.
– Note: The installation of the new ePats will uninstall any
old software automatically.
• All old software, even for non-EOC subjects, must be
removed from the computers by installing the new ePats.
• The ePats are available at www.FLAssessments.com/ePats.
59
School Coordinator
Before Testing
EOC Manual 86-87
•
•
Use classrooms whenever possible.
Make sure that each room is free of distractions and has
•
Avoid testing in a cafeteria, gymnasium, auditorium, or
library whenever possible.
•
Make sure that:
•
Remove or cover all visual aids on student desks or
displayed in the room, such as posters showing
mathematical and scientific concepts.
–
–
–
–
Comfortable seating
Good lighting
Sufficient workspace
Adequate ventilation
– students are not facing each other when seated at tables.
– students are not in seating (stadium or staggered) that allows
them to easily view other students’ answers.
– there is at least three feet between students
– students cannot view others’ computer screens (visual barriers
are installed)
60
School Coordinator
Before Testing
• Ensure that all software applications, including Internet browsers,
are closed on all student workstations.
• Start TestNav, type in the correct URL, and open each student
workstation to the student login screen.
• Ensure that the test administrator has a way to contact the
technology coordinator or school coordinator during testing without
leaving the room unattended.
EOC Manual Scripts
61
School Coordinator
During Testing
Supervise Test Administration
 Ensure that test sessions have been started in PearsonAccess
(page 114 of the 2012-2013 EOC Manual).
 Provide test administrators with additional materials, as
necessary.
 Monitor each testing room to ensure that test administration and
test security policies and procedures are followed, seating charts
and Security Logs are properly completed, and required
administration information is collected.
 Be available during testing to answer questions from test
administrators.
 In PearsonAccess, monitor session status and resume students’
tests, if necessary (pages 114-117 of the 2012-2013 EOC
Manual).
62
 Arrange for and supervise make-up administrations.
School Coordinator
After Testing
 Verify that all distributed secure materials have been returned. Complete the Test
Materials Chain of Custody Form. Report any missing materials to the District
Assessment Office at 305-995-7520 and conduct the necessary investigation.
 In PearsonAccess, stop test sessions, invalidate student tests (if necessary), and
record accommodations actually used by students.
 Organize materials for return (refer to pages 124-138 in the 2012-2013 EOC
Manual for instructions).
 Copy the School Procedural Checklist, seating charts, required administration
information, Session Rosters, Chain of Custody forms, and Security Logs, file
the copies, and return the originals in the District Assessment Coordinator
ONLY boxes.
 Return used and unused reference sheets, periodic tables, CBT work folders,
and CBT Worksheets in the District Assessment Coordinator ONLY Box.
 Inventory and store handheld calculators.
 VI calculators are returned to TDC in the manila envelope.
 Store Student Authorization Tickets until results are reported for this
administration, and then destroy them.
63
EOC Manual 118-138
School Coordinator After Testing
Test Invalidation
• A test MUST be invalidated if either of the following circumstances
occurs:
̶ A student has an electronic device during testing
̶ A student is cheating during testing
̶ A student is given an accommodation not allowed on EOC assessments
̶ A student is given an accommodation not indicated on the student’s
IEP, Section 504 plan, or ELL plan
̶ An error occurs in test administration or procedures that could
compromise the validity of test results
̶ A student is given unauthorized help during testing
• A test MAY be invalidated if one of the following circumstances
occurs:
̶ A student becomes ill and is unable to finish
̶ A student is not allowed the correct amount of time
̶ A student was not provided an allowable accommodation indicated on
the student’s IEP, Section 504 plan, or ELL plan
̶ A disruption occurs during testing (e.g., severe weather)
̶ A student is disruptive during testing
64
EOC TAM 20-21; 121-122
School Coordinator
After Testing
Marking Tests Complete
Students should be in “Completed” status after they submit
the test.
Student tests should only be Marked Complete in one of
the following circumstances:
• A student had to leave the test (e.g., cheating, illness)
and will not finish the test. (After being marked
complete, school personnel will invalidate the test.)
• A student finished the test but exited instead of
submitting the test and the test should be scored.
• As otherwise directed by FDOE or Pearson after a
technical difficulty or other extenuating circumstance.
65
School Coordinator
After Testing
•
•
•
EOC Manual 120-123
“Delete” all not started sessions and “Stop” all started sessions
Please remember the following:
– Absent students should be removed from the test session (not marked complete).
• If absent students have already been marked complete, nothing else needs to be
done.
– Students in “Ready” status must be removed from the session before it can be stopped.
– If students are in “Active,” “Exited,” or “Resumed” status, they will need to be marked
complete.
CBT clean-up activities including recording accommodations and invalidating
tests must be completed on the last day of the testing window for each EOC
assessment by 4:00 pm:
SPRING 2013
SUMMER 2013
US History: May 1
US History: July 22
Biology 1: May 8
Biology 1: July 26
Algebra 1: May 15
Algebra 1: August 2
Geometry: May 22
Geometry: August 9
Civics Field Test: May 24
66
Paper-Based Tests (PBT)
The following slides relate to the administration of paperbased tests (regular print, large print, or Braille), which
are available for eligible students who have such
accommodations identified in their IEPs or Section 504
plans. Paper-based large print is available as a unique
accommodation for eligible students.
The upper-left corner of the following slides show an
image of a pencil and a paper-based test (see below) to
indicate that this information pertains to paper-based
tests only.
67
Materials Needed for Testing
PBT Only
• Test Documents
̶
̶
̶
̶
Algebra 1 EOC Test and Answer Books
Biology 1 EOC Test and Answer Books
Geometry EOC Test and Answer Books
U.S. History EOC Test and Answer Books
• Reference Sheets and Periodic Tables
• Calculators (approved four-function and scientific)
EOC Manual 26
68
Chain of Custody Form
PBT Only
• The purpose of this form is to track test
materials at all times, including:
– their location
– the dates and times they are handled
– the names of the persons performing various
activities involving the materials.
• Schools must retain copies (electronic or
hardcopy) of completed forms for their files.
• Return the originals in the District
Assessment Coordinator ONLY Box.
• A certified educator must be present
at all times that test materials are
handled directly.
EOC Manual 86; Appendix E
69
PreID Student Labels
PBT Only
• Four elements must be correct on PreID labels: student name, Florida
ID number, district number, and school number.
• If the student name, FL ID number, district number, OR school number
is INCORRECT on a label, the label must not be used, and the correct
information must be gridded on the student grid sheet.
• If any other information is incorrect (e.g., date of birth), use the label.
EOC Manual 109-110
70
PreID Student Labels
PBT Only
(Cont.)
PreID Labels (cont.)
•
•
•
•
•
•
Affix the label in the box in the lower left corner of the student grid sheet.
Do not remove labels once they have been affixed.
Do not place a label over another label.
If the student name, Florida ID number, district number, or school
number is INCORRECT on a USED document, the student must, under the
supervision of the test administrator, transfer his or her exact responses into a
replacement answer document.
– The test administrator must then grid the correct student information on
the replacement document.
If any student information is missing from a student label that has
been affixed to a document, add the information by gridding the
appropriate bubbles on the student grid sheet. Incorrect information on a
student label CANNOT be corrected in this manner.
Do not use a preidentified document for any student other than the student for
whom it is preidentified.
71
EOC Manual 109-110
Security Numbers
PBT Only
• Used to account for each test and answer book.
• Consists of a nine-digit number followed by a check digit located in
the upper right corner of test and answer books.
• Packing list shows the number ranges assigned to each school,
and written documentation of the number ranges must be
maintained at all times during distribution and return of books.
• Pre-populated Administration Record/Security Checklists with
security numbers for all test and answer books are provided in
PearsonAccess.
– Blank Administration Record/Security Checklist also provided in
PearsonAccess and in Appendix E of the manual.
• Test administrator should maintain a list of all secure materials
assigned to him or her, including any additional materials assigned
throughout the administration.
72
EOC Manual 15; Appendix E
Student Grid Sheet
PBT Only
73
EOC Manual 17; 106 -109
Defective Materials
PBT Only
Defective Materials, DNS and UNDO Bubbles
•
•
•
•
If a defective test and answer book is identified before testing begins, the student should
be given a replacement document and the defective document should be returned with all
other NOT TO BE SCORED materials.
If a DNS bubble has been gridded by mistake, erase the DNS bubble and grid the UNDO
bubble. Package the document with other TO BE SCORED materials.
The DNS bubble MUST be gridded in the follow circumstances:
–
The document is defective and used.
–
A student name, FL ID number, district number, or school number is incorrect on a PreID label
affixed to a USED document.
–
A student label has been placed over another label on a USED document.
If a student discovers a document is defective during testing, the student must be given a
replacement and must, under close supervision, transcribe the exact responses from the
defective document into the replacement when the test session is over.
–
The DNS bubble(s) must be gridded on the defective document and it should be returned with all
other NOT TO BE SCORED materials.
EOC Manual 18-19
74
Return Materials PBT Only
After testing, school assessment coordinators should return materials according to
the instructions below (and refer to pages 124-138 of the 2012-2013 EOC Manual):
1.Verify that all distributed secure materials have been returned.
Complete your Chain of Custody form. Notify the District Assessment
Office immediately if any secure materials are missing at 305-9957520.
2. Check for and remove any stray reference sheets or periodic tables from the test
and answer books.
3. Copy records of required administration information, Security Logs, and seating
charts, and file the copies.
4. If a test has been invalidated, verify that the DNS bubble has been gridded and
that the document is placed with TO BE SCORED materials.
Verify that the DNS bubble has been gridded on a defective document and that
the document is placed with NOT TO BE SCORED materials.
Verify that no DNS bubble has been gridded by mistake. If it has, verify that the
DNS bubble has been erased and the UNDO bubble has been gridded and place
the document with TO BE SCORED materials.
5. Use the cover sheets to separate test materials for return.
75
EOC Manual 124-138
Document Count Forms
PBT Only
Complete Document Count
Forms
1. Verify that all documents from
make-up sessions are included.
2. Do not copy blank count forms;
however, once the count forms are
completed, you may copy them for
your records.
3. Place each completed form on top
of the first stack of corresponding
TO BE SCORED test and answer
books.
4. Inaccurate information on the
Document Count Form may
adversely affect the scoring process;
therefore, it is vital that all
information on this form be accurate.
76
EOC Manual 124-126
Paper Bands PBT Only
• Each document type must be banded separately. You may
use more than one paper band per document type, if
necessary.
• Complete all fields on the paper band.
77
EOC Manual 127
Organize and Return Materials
PBT Only
Package Materials for Return
Prepare the following types of boxes for return to the Test Distribution
Center (as appropriate):
•
•
•
•
•
•
•
•
Algebra 1 TO BE SCORED documents—PURPLE-labeled boxes
Biology 1 TO BE SCORED documents—ORANGE-labeled boxes
Geometry TO BE SCORED documents—GREEN-labeled boxes
U.S. History TO BE SCORED documents—BROWN-labeled boxes
Large Print TO BE SCORED materials—WHITE-labeled boxes
Braille TO BE SCORED materials—PINK-labeled boxes
All NOT TO BE SCORED materials—YELLOW-labeled boxes
District Assessment Coordinator ONLY boxes
Refer to the packaging diagrams on pages 131, 134, and 137 of the
2012-2013 EOC Manual for guidance.
78
EOC Manual 127-137
TO BE SCORED Regular Print
Packaging Diagram
Miami
Dade
Online
Academy
(13/7001)
EOC TAM, page 131
79
Special Documents
Large Print and Braille
Packaging Diagram
80
EOC TAM, page 132-137
District Assessment Coordinator
Only Box
EOC TEST
•
•
•
•
•
US History
Algebra 1
Biology 1
Geometry
Civics FT
MATERIALS INCLUDED
•
•
•
•
•
•
•
•
•
•
Original Administration Record /
Security Checklist or school’s
developed form
Chain of Custody Form (PBT only)
Original Security Logs
Original Seating Charts
CBT Work Folders (used and unused)
CBT Worksheets (used and unused)
Reference Sheets (used and unused)
Periodic Tables (used and unused)
Session Rosters
Original School Procedural Checklist
(FM-6927)
Keep copies of documentation for your records.
EOC TAM, page 138 and Training Packet
LABEL
COLOR
No Return
Label – Mark
Box “District
Coordinator
ONLY”
81
Materials Return Schedule
Hand-deliver all EOC “To Be Scored” and “Not To Be Scored” paper-based test
materials to the Test Distribution Center (TDC) on:
US HISTORY: BROWN-”To Be Scored” (Regular Print)
PINK “To Be Scored” (Braille)
YELLOW “Not To Be Scored”
Tuesday, April 30th
BIOLOGY 1: ORANGE -“To Be Scored”(Regular Print)
PINK “To Be Scored” (Braille)
YELLOW “Not To Be Scored”
Monday, May 6th
ALGEBRA 1: PURPLE -“To Be Scored”(Regular Print)
PINK “To Be Scored” (Braille)
YELLOW “Not To Be Scored”
Friday, May 10th
GEOMETRY: GREEN -“To Be Scored”(Regular Print)
PINK “To Be Scored” (Braille)
YELLOW “Not To Be Scored”
Friday, May 17th
District Assessment Coordinator Only Box
May 28th – June 3rd
82
Training Packet
Appendices
• Appendices in the 2012-2013 EOC Manual include:
– Appendix A—Accommodations
– Appendix B—Test Security Statute and Rule
– Appendix C—Pearson Support and PearsonAccess
– Appendix D—CBT Test Administrator Quick Reference
Guide
– Appendix E—Forms, Cover Sheets, Checklists, Signs
83
EOC Manual 146-334
Reminders
Test Security Policies and Procedures
• Per Florida State Board of Education Rule 6A-10.042, FAC, and Test
Security Statute, s. 1008.24, F.S. (see Appendix B), district and school
personnel are required to maintain test security before, during, and
after testing.
• Please remember that inappropriate actions can result in student or
classroom invalidations and/or loss of teaching certification.
• All school personnel, including itinerant teachers and proctors, must
receive thorough training in test administration and security policies
and procedures, familiarize themselves with all relevant content of the
test administration manual(s), read the Statute and Rule in Appendix
B, and then sign a Florida EOC Test Administration and Security
Agreement.
• All test administrators must be certified educators and must sign the
Test Administrator Prohibited Activities Agreement.
84
EOC Manual Appendix B
Comment Forms
• After testing, test administrators, school
coordinators, and technology coordinators are
encouraged to complete a CBT comment form
located at www.FLAssessments.com/EOC.
• FDOE and Pearson appreciate feedback from
school personnel.
85
Pearson Support and
PearsonAccess
Contact Pearson Support
• Phone Number: 1-877-847-3043 (from 7 am to 8:30 pm)
• E-mail: Florida@support.pearson.com
Appendix C in the 2012-2013 EOC Manual provides the
following information:
• PearsonAccess
̶ User accounts (FDOE distributed instructions for setting up
user accounts to district assessment coordinators.)
̶ Browser requirements
̶ Logging in for the first time
̶ Resetting passwords
• Training Center
̶ Test Setup Exercise
EOC Manual 278
86
Contact Information
Student Assessment and Educational Testing
Maria C. Bruguera, Director
Email: mbruguera@dadeschools.net or
Mara Ugando, Staff Specialist
Email: mugando@dadeschools.net
Phone: 305-995-7520
Fax: 305-995-7522
87