Community Capacity Building
Program
Project Management
Project Management - Objectives
• Explain how project management is related to proposal
writing and strategic planning
• Define project success from an organizational perspective
• Identify and describe the five stages of the project life cycle
• Describe and apply scheduling techniques
• Analyze stakeholder influence and importance
• Describe key project management skills
• Apply precedence diagramming techniques
to determine a project’s critical path
Project Management - Objectives
• Prepare a project charter and work breakdown structure
to define project scope
• Explain project constraints and apply trade-off analysis
• Use risk management tools to help manage project risk
• Select and manage a project team
• Recognize common project management problems and
discuss solutions
• Identify resources which can assist with project planning
and management
Introduction to Project Management
• What is a project?
• Why is project management important?
• What do all projects have in common?
Project Constraints
Understanding the linkages between cost, time, quality, and
scope. Dealing with contractual and resource limitations,
and utilizing trade-off analysis
Cost
Quality
Time
Project Management Skills
In addition to general management skills,
there are nine areas which project managers and project teams
should posses
Project Management Skills
1.
Project Scope Management
2.
Project Time Management
3.
Project Cost Management
Project Management Skills
4.
Project Quality Management
5.
Project Human Resource Management
6.
Project Communication Management
Project Management Skills
7. Project Risk Management
8. Project Procurement Management
9. Project Integration Management
Introduction to the five stages of the project life cycle
I.
II.
III.
IV.
V.
Deciding to Undertake the Project
Planning the Project
Executing the Project
Controlling the Project
Closing the Project
Planning – Project Stakeholders
Identification, building commitment, and balancing influence
with importance
Planning – Team Development
Typical team members include:
• Staff Members
• Board Members
• Consultants with specialized expertise
• Contractors
• Customers
• Government Officials
• Special Interest Groups
Use Team Skills Matrix to create a balanced, effective
team
Planning – Project Charter
A Project Charter identifies and helps define a
project. Includes:
• What the outcome of the project is expected to be
• Why the project was undertaken
• It may or may not name the project manager.
• Project strategy (who will be involved / consulted)
Planning – Project Scope
Project Scope is all work required to complete
the project and only that work. Should
contain:
• The justification for the project (Why)
• The expected project product / outcome
(What)
• Project deliverables (the major pieces of
the product)
• Project objectives (quantifiable criteria
which must be satisfied for the project to
be a success.
Planning – Project Scope (WBS)
• Developing a work breakdown structure is a
process of deconstructing major project
deliverables into smaller, easier to manage
components.
• Components which have been defined/ broken
down as far as needed are called Work Packages.
Simple Example:
1. Making Tea
1.1 Boil Kettle
1.1.1 Put water in kettle
1.1.2 Plug in kettle
1.2 Put tea bag in cup
1.3 Pour boiling water into cup
Planning – Project Schedule
Useful tools for scheduling:
• Critical Path Analysis' (CPA)—Based
on WBS
• Gantt Chart
Planning – Financial and Risk Management
Financial Management:
1. Resource Planning
2. Cost Estimating
Risk Management:
• Identify internal and external risks
• Contingency planning
Executing
Once planning is complete, consider
factors in implementing the project:
• Delegation: Who will do what?
• Motivation
• Communications
Controlling
• Measuring Performance
• Cost Control
• Schedule Control
• Quality Control
• Change Control
What Defines Project Success & Failure
Project management is successful when the project
objectives have been achieved.
Common Problems and Solutions
Activity
Break large group into small groups. Brainstorm
some common project management problems and
potential solutions
Available Resources
Tools for Project Management
•
Gantt Charts
•
Responsibility Assignment Matrix
•
Project Team Skills Matrix
•
Project Charter
•
Risk Planning Tools
•
Etc.
STRATEGY & PLANNING
RELATIONSHIP
BUILDING
ORGANIZATIONAL SKILLS &
MANAGEMENT
CO-OPERATIVE
DEVELOPMENT
Strategic Planning
Community
Development
Organizational Governance
Basics of a
Co-operative
Proposal Writing
Public Participation
Board Orientation
Co-operatives and
the Community
Development
Process I
Project Management
Alternative Dispute
Resolution
Meeting Management
Co-operative and
the Community
Development
Process II
Opportunity
Identification
Group Dynamics
Leadership and Motivation
Opportunity
Management
Interpersonal
Communications
Communications
Planning
Legal Issues
Conclusion and Evaluation
•
•
•
•
•
•
Review objectives
Review any additional expectations
Review Parking Lot
Point out Certificates of Participation
Complete evaluation
Thank you!
Community Capacity Building Program
www.intrd.gov.nl.ca/intrd/regionaldev/capacitybuilding.html