Spring 2014
Computer-Based Testing
Training Materials
Grades 6, 7, 8, 9, and 10 FCAT 2.0 Reading
Grades 5 and 6 FCAT 2.0 Mathematics
FCAT 2.0 Reading Retake
FCAT Mathematics Retake
1
Overview
These training materials are designed to highlight
important information regarding policies and procedures
for computer-based test administrations.
Not all information from the test administration manual
is included in this presentation, so it is imperative that
district and school staff read and familiarize themselves
with all information in the manual in addition to using
these training materials.
2
Overview
• These training materials are based on the Spring 2014
Computer-Based Reading and Mathematics Test
Administration Manual (Spring 2014 CBT Manual).
• There are separate training materials for Spring 2014
FCAT 2.0 Writing and the Spring 2014 Paper-Based
Reading, Mathematics, and Science tests.
• Training materials are available at
www.FLAssessments.com/SpringRMS.
3
Overview
These training materials should be used in
conjunction with the Spring 2014 Reading,
Mathematics, and Science training materials for
paper-based tests to ensure that all general
information regarding test administration policies
and procedures is covered.
4
Glossary of Terms
PearsonAccess
www.pearsonaccess.com/fl
• A website used for almost all test
preparation (e.g., PreID), setup,
administration, and reporting tasks.
• Requires a username and password.
• Verify that you are working in the correct
test administration each time you log in.
• Links to support materials:
www.FLAssessments.com/SpringRMS
• PearsonAccess will timeout after 14
minutes of inactivity.
5
Glossary of Terms
PearsonAccess Training Center
• Accessed from the Training Center tab
on the PearsonAccess Home page.
• Provides an opportunity to
– Practice PearsonAccess tasks.
– Manage the Infrastructure Trial in
preparation for testing.
• Requires a username and password.
6
Glossary of Terms
Proctor Caching
•
Proctor Caching is a process of loading or “caching” test content locally on a computer at
the school level.
•
Does not require a separate caching server and can run on any workstation on the
network that meets minimum requirements.
•
Proctor Caching software is provided by Pearson.
•
Reduces test delays due to network congestion.
•
Provides students with a more seamless testing experience.
•
Required for all FCAT/FCAT 2.0/EOC computer-based testing in Florida.
7
Glossary of Terms
TestNav 6.9 (TestNav)
• Platform for Florida’s high-stakes
computer-based statewide
assessments.
• Software application installed
either on a file server or on each
computer that will be used for
testing.
8
Glossary of Terms
TestHear
• Platform used to deliver accommodated forms (e.g., large print, zoom, color
contrast, screen reader, assistive devices) for Florida’s high-stakes
computer-based statewide assessments.
• Software application installed on each computer that will be used to test
students who require computer-based accommodations.
• TestHear will operate on Windows PC workstations and on Macintosh
workstations that have Mac OS 10.5 or later installed and are running
Windows (e.g., via Boot Camp).
• TestHear will not work on Mac OS X 10.4 or on Macs that cannot also run
Windows.
9
Glossary of Terms
ePAT
• Electronic Practice Assessment Tool
• Provides students an opportunity to practice using the computer-based
platform prior to testing.
• Available for download at www.FLAssessments.com/ePATs.
• Download ePAT launcher separately from practice test content.
• Accommodated ePATs are also available. Launcher is bundled with the
practice test content for accommodated forms.
• Scripts and instructions for downloading ePATs are under the Resources
tab.
10
Pearson Customer Support
and PearsonAccess
Contacting Pearson Customer Support
• Phone Number: 1-877-847-3043
• E-mail: Florida@support.pearson.com
Appendix B in the Spring 2014 CBT Manual provides the following
information:
• PearsonAccess
– User Accounts
 Instructions for setting up user accounts are posted on PearsonAccess.
– Browser requirements
– Logging in for the first time
– Resetting passwords
• Training Center
– Test Setup Exercise
11
RMS Administration Schedule
Dates
April 7-11, 2014
Assessment
FCAT 2.0 Reading Retake*
FCAT Mathematics Retake*
FCAT 2.0 Reading and
Mathematics
Grade Level
11, 12, 13, Retained 10, and Adult
Adult
3
Ends May 2, 2014
Ends April 30-May 2,
2014**
FCAT 2.0 Reading*
FCAT 2.0 Reading
FCAT 2.0 Mathematics
FCAT 2.0 Science
6, 7, and 10
4 and 5
4, 7, and 8
5 and 8
Ends May 7, 2014
FCAT 2.0 Mathematics*
FCAT 2.0 Reading*
5 and 6
8 and 9
Ends April 28-30,
2014**
Notes
CBT testing may continue
through April 15, 2014.
Districts must choose a
start date on or after April
14, 2014, for each grade
level/subject test and
complete testing for each
grade level/subject test
within eight school days.
*Computer-based test
**Final pickup date(s) for paper-based tests
12
CBT Administration
Schedule
• Grade-level subjects must be tested in the following order (*CBT):
– Grades 3 and 4 – Reading → Mathematics
– Grade 5 – Reading → Science → Mathematics*
– Grade 6 – Reading* → Mathematics*
– Grade 7 – Mathematics → Reading*
– Grade 8 – Mathematics → Science → Reading*
• All schools within the district must adhere to the same daily
schedule. District assessment coordinators will provide schools
with the district’s selected testing schedule.
13
CBT Daily Administration
Schedule
FCAT 2.0 test session lengths are as follows:
•
Grades 3–10 Reading: 70 minutes
•
Grades 3–8 Mathematics: 70 minutes
•
Grades 5 and 8 Science: 80 minutes
•
Reading Retake: Half the length of a typical school day
(session starting and stopping times determined by school assessment coordinator)
•
Mathematics Retake: The length of a typical school day (session starting and
stopping times determined by school assessment coordinator)
•
Grades 3–10 Reading and Reading Retake, Grades 3–5
Mathematics, and Grade 5 Science are administered in two
sessions over two days.
•
Grades 6–8 Mathematics and Grade 8 Science are administered in
two sessions in one day.
•
Mathematics Retake is administered in a single test session in one day.
14
Session Lengths and Testing
Durations—Table Reference
Test
Session Length
Administered Over
Grades 3–10 Reading
70 minutes
Two days
Grades 3–5 Mathematics
70 minutes
Two days
Grade 6–8 Mathematics
70 minutes
One day
Grade 5 Science
80 minutes
Two days
Grade 8 Science
80 minutes
One day
Reading Retake
Half the length of a typical
school day
Two days
Mathematics Retake
The length of a typical
school day
One day
15
What’s New
Student Demographic Information
The English Language Learner (ELL) category of student demographic
information no longer records the length of time ELLs have been
receiving ESOL services but is now updated to record the length of
time ELLs have been enrolled in a U.S. school.
16
What’s New
Testing Rules Acknowledgment
• The last portion of the testing rules read to students before they
affirm the Testing Rules Acknowledgment reads, “After the test,
you may not discuss the test items with anyone. This includes any
type of electronic communication, such as texting, emailing, or
posting online, for example, on websites like Facebook, Twitter, or
Instagram. If you are found sharing information about test items,
even without the intent to cheat, your test will be invalidated.”
• Students and their parents/guardians should be made aware of
this clarification to the testing rules prior to testing.
17
What’s New
Student Registration
If a student’s grade level is incorrect, school or district personnel
must modify the “Grade” field in the student’s profile under Student
Registration in PearsonAccess before or after that student completes
testing.
18
What’s New
CBT Test Administrator Quick Reference Guide
The CBT Test Administrator Quick Reference Guide is available at
www.FLAssessments.com/AdditionalResources and is no longer
included as an appendix in the test administration manual.
19
What’s New
ePATs
• Accommodated and non-accommodated computer-based practice
tests (ePATs) and scripts for administering ePATs are available at
www.FLAssessments.com/ePATs. Schools must administer the
appropriate practice test(s) to all students to be tested using the
ePAT script; however, if a student has previously participated in
an ePAT for the subject test he or she will take, the student is not
required to participate in an ePAT for this administration.
• The link to the ePATs should be provided to all students prior to
testing, and students should be made aware that they can access
the ePATs at this location and practice on their own at any time.
20
What’s New
Test Group Code
• Schools must ensure that each test administrator is given one
unique four-digit test group code to use in his or her testing room
for both test sessions.
• Each testing room must use a different test group code.
• For example, students testing in Ms. Smith’s room will use the
same unique code for both Session 1 and Session 2, and students
testing in Mr. Black’s testing room will use a different code for
both Session 1 and Session 2.
21
What’s New
Required Administration Information
• The list of required administration information has been updated
to include both the accommodations provided to students and the
accommodations used by students during the test administration.
• If a student does not use an accommodation that is provided, the
school assessment coordinator should be notified when testing is
completed, and the accommodation should not be recorded in
PearsonAccess.
• Schools are responsible for maintaining documentation of
accommodations that are provided but not used.
• This information may be recorded on the Session Roster.
• The blank Administration Record/Security Checklist has been
updated to include fields for both accommodations provided and
accommodations used.
22
What’s New
TestHear Scripts and Instructions
• The Spring 2014 CBT Manual no longer includes scripts and
instructions for administering TestHear accommodated computerbased test forms.
• Scripts and instructions for administering these accommodations
are located at www.FLAssessments.com/SpringRMS.
• It is important that school personnel who will administer
computer-based accommodations locate and familiarize
themselves with the appropriate script(s) and instructions before
the beginning of a test administration.
23
What’s New
CBT Worksheets
• For students taking computer-based Reading tests, CBT
Worksheets may be provided if students prefer to make
handwritten notes instead of using the online notepad tool. The
worksheet is an 8½ x 11 page (located in Appendix D of the Spring
2014 CBT Manual and PearsonAccess) that may be copied and
distributed to students at the beginning of a test session.
• If schools are providing worksheets, students must be given a new,
unused worksheet at the beginning of each test session. Used
worksheets are considered secure materials.
24
What’s New
Incorrect Student Profiles
• Incorrect student profiles added to PearsonAccess via the New
Student wizard may be updated before or after testing.
• The district assessment coordinator can submit a request to
update a profile by calling Pearson Customer Support at
877-847-3043.
25
What’s New
Test Security Statute and Rule
• Florida Test Security Statute, Section 1008.24, Florida Statutes
(F.S.), and Florida State Board of Education Rule 6A-10.042, FAC,
previously located in Appendix B, are now located in Appendix C
of the Spring 2014 CBT Manual.
• The Statute and Rule are now printed on perforated pages that
may be removed for review during trainings.
26
What’s New
Alternate Passing Score (APS) Flag
• An APS flag for the FCAT 2.0 Reading Retake is available in
PearsonAccess for students who are eligible for the APS.
• This is an optional field that can be specified when adding a new
student or assigning a Reading Retake test to a student.
• The following students are eligible for the APS of 241:
– Students who entered grade 9 in 2009 or earlier whose graduation
requirement includes earning a passing score on Grade 10 FCAT Reading
– Students who participated in the Spring 2011 administration of Grade 10
FCAT 2.0 Reading as first-time tenth graders
27
What’s New
FCAT Mathematics Retake
• The FCAT Mathematics Retake will be available in Spring 2014, Fall 2014, and
Spring 2015 for students who entered grade 9 in 2009 or earlier and have not
yet met the graduation requirement.
• ONLY those students who entered grade 9 in 2009 or earlier and have not
obtained a passing score or a concordant score may participate.
• The FCAT Mathematics Retake will be offered in computer-based format.
TestHear accommodated forms and paper-based accommodations (regular
print, large print, and braille) are available for eligible students.
• There is no PreID window for the FCAT Mathematics Retake. School personnel
are responsible for entering students into PearsonAccess through the New
Student wizard or hand-gridding student demographic information on student
grid sheets.
28
Reminders
Technology Coordinator Guide
• Information and instructions for technology coordinators to
follow before, during, and after testing are provided in the
online 2013–2014 Technology Coordinator Guide.
• Technology coordinators must familiarize themselves with all
information in this guide prior to the test administration.
• The Technology Coordinator Guide is available at
www.FLAssessments.com/AdditionalResources.
29
Reminders
Chain of Custody Form
• Schools are required to maintain a Test Materials Chain of Custody Form posted
at www.FLAssessments.com/SpringRMS and located in Appendix D of the
Spring 2014 CBT Manual.
– Record accurate information on the form, including the dates and times
activities are completed, the names of the people performing activities
involving the materials, and information about the locked storage room.
– Retain electronic or hard copies of completed forms after materials are
packaged for pickup, and email or return the originals to the district
assessment coordinator.
30
Reminders
Resources
The following resources for this administration can be found at
www.FLAssessments.com/SpringRMS:
•
•
•
•
•
•
•
•
Test administration manuals
Scripts and instructions for administering
TestHear accommodated computer-based
test forms
Student tutorials
Forms to report missing materials and test
irregularities/security breaches
Training materials
Comment forms
Blank Administration Record/Security
Checklist
Security Log
•
•
•
•
•
•
•
•
Test Administrator Prohibited Activities
Agreement
Test Materials Chain of Custody Form
FCAT 2.0 Test Administration and Security
Agreement
Parent/guardian letters
Materials Return List
CBT Worksheet
Reference sheets
Checklists for district and school personnel
to reference before, during, and after
testing
31
Reminders
Electronic Devices
• School personnel must ensure that students do not have access to
their cell phones or other electronic or recording devices at any
time during testing, including breaks within a test session (e.g.,
lunch, restroom breaks).
• If a student is found to be in possession of ANY electronic devices
during testing OR during a break, his or her test must be
invalidated.
• Students and their parents/guardians must be made aware of this
policy prior to testing.
32
Reminders
Leaving Campus
• If a student begins a session and leaves campus without finishing
(due to an appointment, illness, etc.), he or she will NOT be
allowed to complete that session.
• No exceptions will be made once the student leaves the school’s
campus, so parents/guardians and students must be made aware
of this policy prior to testing.
• If you have concerns about a student (e.g., if a student seems ill),
that student should be tested on a make-up day.
33
Reminders
Marking Tests Complete
A computer-based test should only be Marked Complete in one of the following
circumstances:
• A student had to exit the test (e.g., cheating, illness) and will not finish the test.
(After being marked complete, school personnel must invalidate the test.)
• A student finished the test but exited instead of submitting the test and the test
should be scored.
• A student completed Session 1 and never started Session 2. (In this
circumstance, the test does NOT need to be invalidated.)
• As otherwise directed by FDOE or Pearson after a technical difficulty or other
extenuating circumstance.
For FCAT 2.0 tests, do NOT mark tests complete or stop the session in
PearsonAccess after Session 1.
34
Reminders
Test Sessions
• For all FCAT 2.0 tests, Session 1 MUST be completed before
Session 2.
• Any students absent for Session 1 may not participate in Session 2
until they have completed Session 1.
• Test administrators are required to use ALL of the allotted time in
each session and should not end a session early.
35
Reminders
Test Administrator Policies
• ALL test administrators must be certified educators.
• In addition to signing a security agreement, test administrators are
required to sign a Test Administrator Prohibited Activities
Agreement.
• Test administrators must NOT administer the FCAT 2.0 to their
family members.
• Under NO circumstances may a student’s parent/guardian be
present in that student’s testing room.
36
Reminders
Seating Charts
• Test administrators are required to maintain an accurate
seating chart for each group of students in their rooms during
testing.
• All seating charts must indicate the front and back of the room,
as well as the direction the students are facing.
• If students are moved to a different location or the seating
configuration changes during testing, a new seating chart must
be created and maintained.
37
Reminders
Seal Codes
• A four-digit seal code is required to begin Session 2.
• Seal codes must be displayed for students as instructed in the test
administration script.
• Students must NOT be given seal codes prior to the beginning of
Session 2.
38
Reminders
Accommodations
• Paper-based materials (Reading Passage Booklets, regular print,
braille) for computer-based tests are available for eligible students
who have such accommodations identified in their individual
educational plans (IEPs) or Section 504 plans.
• Paper-based large print test materials are available as a unique
accommodation for students who have a documented inability to
access large print accommodations on computer-based tests.
• Scripts and instructions for administering paper-based tests,
including paper-based accommodations, are included in the Spring
2014 Reading, Mathematics, and Science Test Administration
Manual (Spring 2014 RMS Manual).
39
Reminders
Reading Passage Booklets
• Reading Passage Booklets have seals for both sessions of the test.
• Students with this accommodation should break the seal at the
beginning of each session, as instructed in the test administration
script.
40
Reminders
CBT Training Resources
Resources for computer-based testing, including information about
test setup, best practices, and training resources, are located at
www.FLAssessments.com/CBTTrainingResources.
41
Reminders
Secure Information
Remember that secure student information (e.g., SSN) must never be
communicated via email.
42
Students to Be Tested
In general, all Florida public school students enrolled
in tested grade levels (Grades 3–10) participate in
the FCAT 2.0, per Section 1008.22(3)(a), F.S.
Students must take the test(s) appropriate for the
grade level in which they receiving instruction.
43
Students to Be Tested
FCAT 2.0 Reading Retake—Eligible Students
• Students who entered Grade 9 in the 2009-2010 school year and beyond and
are pursuing a standard Florida high school diploma must pass the Grade 10
FCAT 2.0 Reading test or obtain a concordant score on the ACT or SAT as one of
the requirements for graduation.
• The following students are eligible to participate in this administration of the
FCAT 2.0 Reading Retake:
– Retained Grade 10 or Grades 11–adult (AD) regular high school students
who have not yet passed the Grade 10 FCAT 2.0 Reading test.
– Students who enrolled in Grade 9 prior to the 2009–2010 school year but
have not yet passed the Grade 10 FCAT Reading test. Because the FCAT
Reading Retake is no longer offered, these students will participate in the
FCAT 2.0 Reading Retake.
44
Students to Be Tested
FCAT 2.0 Reading Retake—Ineligible Students
• Students who have received a GED diploma are not eligible to
participate in FCAT 2.0 administrations.
• Students enrolled in grade levels below Grade 10 may not
participate in Retake administrations.
• Grades 11 and 12 Home Education Program students, McKay
Scholarship Program students enrolled in private school, and FTC
Scholarship Program students are not eligible to participate in the
Reading Retake.
45
Students to Be Tested
FCAT Mathematics Retake
• Students who entered grade 9 in 2009 or earlier who have not yet met the
graduation requirement by earning a passing score on the FCAT Mathematics
Retake or a concordant score on the Mathematics portion of the ACT or SAT
are eligible to participate in this administration of the FCAT Mathematics
Retake.
• Students who entered grade 9 after 2009 are not eligible to participate in the
FCAT Mathematics Retake.
• Students who have received a GED diploma are not eligible to participate in
FCAT or FCAT 2.0 administrations.
• Grades 11 and 12 Home Education Program students, McKay Scholarship
Program students enrolled in private school, and FTC Scholarship Program
students are not eligible to participate in the FCAT Mathematics Retake.
46
Students to Be Tested
Special Program Students
• Make arrangements to test special program students (e.g., Home
Education, Virtual School, McKay Scholarship, FTC Scholarship).
– The parent/guardian is responsible for contacting the district to register
the student for the selected assessments and for transporting the student
to and from the district-assigned testing location.
– The parent/guardian is also responsible for providing the following to the
testing location on or before the day of the test: all student demographic
information, photo identification (if the student is unknown to the test
administrator or other school staff), and emergency contact information.
47
Students to Be Tested
English Language Learners (ELLs)
• All ELLs participate in statewide assessments.
– If an ELL first enrolled in a U.S. school less than one year ago AND a majority of the
student’s ELL committee determines that it is appropriate, the ELL may be exempt
from this FCAT 2.0 Reading administration.
– Exempt ELLs must participate in the Reading section of the English proficiency
assessment or they will be counted as “not assessed” and this will impact the
participation rate calculation.
• All ELLs are expected to participate in the FCAT 2.0 Mathematics and Science
tests no matter how long these students have been enrolled in a U.S. school.
• See Appendix A of the Spring 2014 CBT Manual for information regarding
allowable accommodations for ELLs.
48
Students to Be Tested
Students With Disabilities
• Students with disabilities participate in the statewide assessment
program by taking one of the following:
– FCAT 2.0 without accommodations,
– FCAT 2.0 with accommodations, or
– Florida Alternate Assessment.
• All determinations regarding participation in the statewide assessment
program must be documented in the student’s IEP or Section 504 plan.
• See Appendix A of the Spring 2014 CBT Manual for information
regarding allowable accommodations for students with disabilities.
49
Computer Preparations
• Each workstation (student computer) to be used for testing must meet
the minimum specifications and be prepared according to the
instructions provided in the 2013–2014 Technology Coordinator Guide
available at www.FLAssessments.com/AdditionalResources.
• Schools must ensure that all workstations meet the minimum
specifications; in addition, it is strongly recommended that an ePAT be
run on all new workstations to ensure that the display size is
appropriate for testing.
• The Infrastructure Trial test must also have been successfully loaded
on each workstation prior to the test administration.
• Any schools that have not already downloaded the newest version of
TestHear to workstations for students who will use accommodated CBT
forms must go to www.FLAssessments.com/Downloads and download
the updated software.
50
Test Security Policies and
Procedures
• Per Florida State Board of Education Rule 6A-10.042, FAC, and Test
Security Statute, s. 1008.24, F.S., district and school personnel are
required to maintain test security before, during, and after testing.
• Inappropriate actions can result in student or classroom invalidation
and/or loss of teaching certification.
• All school personnel, including itinerant teachers and proctors, must
receive thorough training in test administration and security policies and
procedures, familiarize themselves with all relevant content of the test
administration manual(s), read the Statute and Rule in Appendix C, and
then sign an FCAT 2.0 Test Administration and Security Agreement.
• All test administrators must be certified educators and must sign a Test
Administrator Prohibited Activities Agreement.
51
Proctors
• When testing a large group of students, proctors must be
assigned to the room. Refer to the table below for the
required number of proctors.
1-25 students
26-50 students
51-75 students
Test Administrator*
Test Administrator and 1 Proctor
Test Administrator and 2 Proctors
*It is strongly recommended that a proctor be assigned to
rooms with 25 or fewer students whenever possible.
52
Test Irregularities/
Security Breaches
• Test administrators should report any test irregularities (e.g.,
disruptive students) and possible security breaches to the school
assessment coordinator immediately.
• School assessment coordinators must notify district assessment
coordinators of any test irregularities that are reported.
• Decisions regarding test invalidation should not be made prior to
communicating with the district assessment coordinator.
53
Test Irregularities/
Security Breaches
• Within 10 calendar days of the incident, a written report must be submitted to
the FDOE. The report must include the following, as applicable:
–
–
–
–
The nature of the situation
The time and place of the occurrence
The names of the people involved
Copies of completed forms (FCAT 2.0 Test Administration and Security Agreements,
Test Administrator Prohibited Activities Agreements, Test Materials Chain of Custody
Form, etc.)
– A description of the communication between the district assessment coordinator’s
office and school personnel
– How the incident was resolved
– What steps are being taken to avoid future test irregularities or security breaches
•
A form to report test irregularities and security breaches can be found at
www.FLAssessments.com/SpringRMS.
54
Test Invalidation
• District assessment coordinators should advise schools of the
appropriate course of action if invalidation is being considered.
Remember that the purpose of invalidation is to identify when
the validity of test results has been compromised.
• If a situation listed in the “Test Invalidation” section on pages
17–18 of the manual occurs, test administrators should discuss
the situation with the school assessment coordinator, and the
situation should be investigated immediately.
55
Test Administrator
Before Testing
Overview of test administrator activities before testing
• Read the test administration manual(s).
• Read the Test Security Policies and Procedures and Appendix C of the Spring
2014 CBT Manual, then sign an FCAT 2.0 Test Administration and Security
Agreement.
• Read and sign the Test Administrator Prohibited Activities Agreement.
• Establish an appropriate setting for test administration and remove or cover any
unauthorized aids in the testing room.
• Prepare and assemble all materials needed for test administration.
• Ensure that your students and their parents/guardians understand the testing
policies prior to the first day of testing.
• If you are administering tests to students who require accommodations,
become familiar with the accommodations and discuss with your school
assessment coordinator how accommodations will be provided.
• Ensure that you are familiar with how to open TestNav or TestHear to the login
screen on each student computer prior to testing.
56
Test Administrator
Before Testing
Testing Location
• Tests should be administered in a room that has comfortable seating, good
lighting, and sufficient workspace.
• Students must not be able to easily view other students’ computer screens
or test materials. During the practice test, check the configuration of your
testing room to make sure you will be able to provide a secure environment
during testing. If necessary, use visual blocks.
• Post the sign that reads TESTING—Please Do Not Disturb and display starting
and stopping times as soon as testing begins.
• Students must not have access to any unauthorized aids. Discuss any
concerns with your school assessment coordinator.
57
Test Administrator
Before Testing
Testing Location (cont.)
• When you arrive on the day of testing, open each student
workstation in the testing room to the student login screen as
indicated in the script, but do not log in for students.
• Ensure that you have a way to contact the technology
coordinator or the school assessment coordinator without
leaving the room unattended.
58
Test Administrator
Before Testing
Spring 2014 CBT Manual
• You will need the Spring 2014 Computer-Based Reading and
Mathematics Test Administration Manual to read the test
administration scripts to students.
• When testing students who are allowed certain accommodations, you
may need to modify the scripts. It is especially important that you
review the scripts BEFORE testing begins to determine the necessary
modifications.
• Scripts and instructions for administering TestHear accommodated
CBT forms (large print, color contrast, zoom, screen reader, assistive
devices) are located at www.FLAssessments.com/SpringRMS.
59
Test Administrator
Before Testing
Student Authorization Tickets
• For each test session, each student needs a Login ID and a six-digit test code
(password), which are printed on the Student Authorization Tickets.
• Students will need a pen or pencil during testing to sign their tickets.
• Students taking will log in using the same Student Authorization Ticket for each
session.
• Provide each student a ticket only AFTER all students have entered the testing
room, as instructed in the script, and all tickets must be collected BEFORE
students leave the testing room.
• Student Authorization Tickets must be handled in a secure manner and
returned to the school assessment coordinator immediately after each day of
testing is completed.
60
Test Administrator
Before Testing
Student Authorization Tickets (cont.)
61
Test Administrator
Before Testing
Session Roster
•
A Session Roster is a list of all students scheduled in a test session. The roster displays
important information including:
–
–
–
–
–
–
–
–
–
–
–
Test Administration
Session Name
Test to be Administered
Test Code (password)
Student Names
Student ID Numbers
Student Birth Dates
Class Information
Test Form/Form Group Type
Login IDs
Blank space to record attendance information and accommodations
•
The Session Roster may be used to record required administration information.
•
Session Rosters must be handled in a secure manner and returned to the school
assessment coordinator immediately after each test session is completed.
62
Test Administrator
Before Testing
Session Roster (cont.)
63
Test Administrator
Before Testing
Test Group Code
• Test group codes are used to identify groups of students tested
together and may be used during investigations after testing to
verify whether students were tested in the same room.
• Schools must ensure that each test administrator uses one
unique four-digit test group code in his or her testing room for
both test sessions.
• Each testing room must use a different test group code.
• If students are absent for a test session, a different unique code
must be used for each make-up session.
• District assessment coordinators either create and distribute test
group codes to all school assessment coordinators or instruct
them to create their own unique four-digit codes.
64
Test Administrator
Before Testing
Test Code
A six-digit code created by PearsonAccess and
printed on Student Authorization Tickets and
Session Rosters. The Login ID and the test code
are required to log in to a computer-based test.
Test Group Code
A unique four-digit number created by district
assessment coordinators or by school
assessment coordinators that is used to identify
groups of students tested together. The test
group code is entered after the Welcome screen
and Testing Rules Acknowledgment and before
students see the first question.
65
Test Administrator
Before Testing
Seal Code
• A seal code is a unique four-digit number used to allow students to
access Session 2 of computer-based FCAT 2.0 tests after they have
completed Session 1.
• Seal codes are provided in PearsonAccess, and all students in a test
session will use the same seal code.
• Seal codes should not be given to students until Session 2, as indicated
in the administration script.
• Seal codes must be handled securely and must NOT be used as test
group codes.
66
Test Administrator
Before Testing
Seal Code (cont.)
67
Test Administrator
Before Testing
Seal Code - TestNav
Students
enter the
seal code
here
68
Test Administrator
Before Testing
Seal Code - TestHear
Students
enter the
seal code
here
69
Test Administrator
Before Testing
Work Folders
•
For each Mathematics computer-based test session, Florida Computer-Based Testing
Work Folders are provided for students to work the problems.
•
The work folder is a blank piece of yellow 11 x 17 paper folded in half with graph paper
on the back page.
•
Two work folders will be provided for each student taking Grade 5 or Grade 6
Mathematics (one for Session 1 and one for Session 2).
•
One work folder per session should be sufficient for each student; however, students
may request additional folders.
•
Distribute work folders to students at the beginning of each Mathematics test session.
•
Ensure that students have enough desk space to use their folders.
•
Once students complete a test session, collect all work folders and return them to the
school assessment coordinator.
•
Used work folders are secure materials.
70
Test Administrator
Before Testing
CBT Worksheets
• For each Reading computer-based test session, CBT Worksheets may be
provided for students to make notes.
• The CBT Worksheet is an 8½ x 11 page (located in Appendix D of the Spring
2014 CBT Manual) that may be copied and distributed to students at the
beginning of a test session.
• If your school is providing copies of the CBT Worksheet, a sufficient number of
copies should be available for all students taking the test.
• Students must be provided new worksheets for Session 2.
• Students must have enough desk space to use their worksheets.
• Once students complete a test session, collect all worksheets and return them
to the school assessment coordinator.
• Used worksheets are secure materials.
71
Test Administrator
Before Testing
Reading Passage Booklets
• Reading Passage Booklets are provided for eligible students taking computer-based
Reading tests who have this accommodation identified in their IEPs or Section 504
plans.
• The booklets contain reading passages but do not contain test items. Students will
respond to test items on the computer.
• On the day of testing, ensure that students with this accommodation receive the
correct booklet for the assessment they are taking.
• The school assessment coordinator must specify the correct form in TestNav
Reading test sessions for each student who will use a Reading Passage Booklet.
• Reading Passage Booklets are secure materials and must be stored in a secure
location before and after testing.
72
Test Administrator
Before Testing
Mathematics Reference Sheets
•
The Grade 5 FCAT 2.0 Mathematics Reference Sheet, the Grades 6–8 FCAT 2.0
Mathematics Reference Sheet, and the FCAT Mathematics Retake Reference Sheet are
provided in an online format only for computer-based testing.
•
The computer-based test has a pop-up window that includes the applicable reference
sheet.
•
The reference sheets are also available at www.FLAssessments.com/SpringRMS and as
perforated sheets in Appendix D of the manual.
•
Schools may provide hardcopy reference sheets to students taking computer-based
assessments.
•
Students will use the same reference sheet for both sessions of FCAT 2.0 Mathematics
tests.
•
Once students complete the test, the test administrator must collect all reference
sheets and return them to the school assessment coordinator.
•
Used reference sheets are secure materials.
73
Test Administrator
Before Testing
Security Log
• A Security Log must
be maintained for
each testing room.
• Anyone who enters
a room for the
purpose of
monitoring a test
MUST sign the log
for that testing
room.
74
Test Administrator
Before Testing
Seating Charts
•
An accurate seating chart must be maintained for each testing room for each test
session. Seating charts should record the following:
–
–
–
–
–
–
–
–
–
–
•
•
Room name/number
Grade level/subject
Student names and their locations in the room during testing
Direction each student is facing
Date
Session starting and stopping times
Test administrator’s name
Names of proctors (if applicable)
Test group code
Session name in PearsonAccess
All seating charts must indicate the front and back of the room.
If the seating configuration changes during testing, a new seating chart must be created.
75
Test Administrator
Before Testing
Communicate Testing Policies to Parents/Guardians and
Students
•
Electronic Devices Policy—If students are found with ANY electronic devices, including, but
not limited to, cell phones or smartphones, during testing OR during breaks, their tests will
be invalidated. The best practice would be for students to leave devices at home or in their
lockers on the day of testing.
•
Leaving Campus—If students leave campus before completing a session (for lunch, an
appointment, illness, etc.), they WILL NOT be allowed to complete that session. Ensure that
parents/guardians are aware of the test administration schedule and understand that
appointments should not be scheduled on testing days.
•
Testing Rules Acknowledgment—Before beginning a test, students will be asked to affirm a
Testing Rules Acknowledgment that reads: “I understand the testing rules that were just
read to me. If I do not follow these rules, my test score may be invalidated.” Students taking
computer-based tests will click a box (TestNav) or circle (TestHear) next to the
acknowledgment.
76
Test Administrator
Before Testing
Communicate Testing Policies to Parents/Guardians and
Students (cont.)
•
Discussing Test Content After Testing—The last portion of the testing rules read to
students before they click the box next to the acknowledgment reads, “After the test,
you may not discuss the test items with anyone. This includes any type of electronic
communication, such as texting, emailing, or posting online, for example, on websites
like Facebook, Twitter, or Instagram. If you are found sharing information about test
items, even without the intent to cheat, your test will be invalidated.” Please make sure
that students understand this policy prior to testing and remind them that “discussing”
the items includes any kind of electronic communication, such as texting, emailing, or
posting to blogs or social media websites, etc.
77
Test Administrator
During Testing
• Maintain your seating chart and record of required administration
information.
• Ensure that proctors and anyone who enters your room for the purpose
of monitoring the test sign the Security Log for your testing room.
• Administer the test according to the directions in the appropriate
administration script and read the SAY boxes verbatim to students.
• Keep accurate time for each test session and display times for students.
• Maintain test security at all times and report violations or concerns to
your school assessment coordinator immediately.
78
Test Administrator
During Testing
• Supervise test administration and ensure the following:
− Students have cleared the area around their workstations of all materials
except for Student Authorization Tickets, pens or pencils, and the
following materials, as applicable: work folders, CBT worksheets, Reading
Passage Booklets, and reference sheets.
− Students click the Testing Rules Acknowledgment box or circle and enter
the correct test group code.
− Students do not talk or make any disturbance.
− Students are working independently.
− Students are working in the correct test form and session.
79
Test Administrator
During Testing
• It is not appropriate to use cell or classroom phones, grade papers, or work on
the computer during testing.
• While you may encourage students to continue working, you may not talk with
them about test items or help them with their answers.
• If a student’s computer is disconnected from the test, contact the technology
coordinator to help diagnose any technical issues, or contact the school
assessment coordinator to resume that student’s test in PearsonAccess.
• If a student has continual difficulty logging in or gets kicked out of the test
more than once, do not have the student continue attempting to log in until
the issue is diagnosed and resolved.
• If students finish the test before the allotted time for the session has elapsed,
you may encourage them to go back and check their work.
80
Test Administrator
After Testing
• Verify that you have collected all required administration information,
including accommodations provided and accommodations used by each
student; make copies for your files.
• Verify that your seating chart and Security Log have been completed
correctly, and make copies for your files.
• Report any missing materials and/or test irregularities to your school
assessment coordinator.
• Organize materials and return them to your school assessment
coordinator.
81
School Coordinator
Before Testing
• Read the test administration manuals.
• Read the Test Administration Policies and Procedures and Appendix C of the
Spring 2014 CBT Manual, then sign an FCAT 2.0 Test Administration and
Security Agreement.
• Ensure that test administrators sign the Test Administrator Prohibited
Activities Agreement.
• Train your test administrators and proctors and ensure that they, as well as all
school administrators, sign an FCAT 2.0 Test Administration and Security
Agreement.
• Receive test materials from your district assessment coordinator. Maintain an
accurate Test Materials Chain of Custody Form at your school.
• Inventory the materials within 24 hours of receipt and report missing
materials or request additional materials immediately.
82
School Coordinator
Before Testing
• Communicate the process for collecting required administration information
to your test administrators.
• Distribute test group codes to test administrators.
• Make arrangements to test any special program students (district virtual
instruction programs, Home Education Program, etc.) who may be testing at
your school.
• Assign proctors, as needed.
• Arrange practice test sessions.
• Ensure that appropriate test settings are available for all test sessions.
• Verify student information and create test sessions.
83
School Coordinator
Before Testing
• If any students who require special accommodations are testing at
your school, discuss with test administrators how accommodations
will be provided (see Appendix A of the Spring 2014 CBT Manual).
• Distribute Session Rosters and Student Authorization Tickets on
the day of test administration.
• Distribute Seal Codes to test administrators before students begin
Session 2.
• Complete any Computer-Based Assessments Certification district
readiness activities as directed by FDOE.
84
School Coordinator
Before Testing
Receive Test Materials
• Your district assessment coordinator will provide you with the
following materials, as appropriate for your school:
– Work folders
– FCAT 2.0 Reading Passage Booklets
– Other materials, as indicated in the Spring 2014 RMS Manual (as applicable)
• If your school is providing hard copies of the CBT Worksheet or
reference sheets, make a sufficient number of copies for all
students taking the assessment.
85
School Coordinator
Before Testing
Arrange ePATs
•
•
•
•
•
Schedule and arrange ePAT practice test sessions as described in the Spring 2014 CBT
Manual.
Before a student can participate in a computer-based test administration, the student
must complete the correct ePAT to become familiar with the computer-based system.
However, students who previously participated in an ePAT for the subject test they are
scheduled to take are NOT required to participate in an ePAT session for this
administration.
Instruct school personnel to make students aware that they can access ePATs on their
own at any time prior to testing. The ePAT Launcher, ePATs, and scripts for
administering the practice tests are all located at www.FLAssessments.com/ePATs.
Students who require accommodated CBT forms (e.g., large print, color contrast, zoom,
screen reader, assistive devices) must complete a practice test for the specific
accommodated form or form combination that they will use during testing.
Accommodated practice forms are also available at www.FLAssessments.com/ePATs.
86
School Coordinator
Before Testing
Create Test Sessions
• Your district may have created test sessions automatically via the PreID upload.
If your district created test sessions through the PreID upload, you will see
these sessions when you log in to PearsonAccess.
• If your district did not create test sessions during the PreID upload, you will
need to create test sessions before you can verify student information.
• These can be temporary sessions for the purpose of verifying student
information, or they can be test sessions you plan to use for testing.
• Detailed instructions on how to create a test session and verify student
information are on pages 150–153 of the Spring 2014 CBT Manual.
87
School Coordinator
Before Testing
Computer-Based Assessment Certification
• The Computer-Based Assessments Certification process must be
completed and submitted as directed by FDOE.
• Schools are responsible for providing information about the
number and types of computers to be used for computer-based
testing and the number of students to be tested on each day of the
administration window.
• Schools must also respond to questions about the completion of
readiness activities.
88
School Coordinator
During Testing
• Ensure the test sessions have been started in PearsonAccess.
• Provide test administrators with additional materials during testing, as
necessary.
• Monitor each testing room to ensure that test administration and test security
policies and procedures are followed.
• Make sure that Security Logs, seating charts, and records of required
administration information are being maintained in each testing room.
• Be available during testing to answer questions from test administrators.
• In PearsonAccess, monitor session status and resume students’ tests, if
necessary.
• Arrange for and supervise make-up administrations.
89
School Coordinator
After Testing
• Verify that all distributed secure materials have been returned. Report any
missing materials to your district assessment coordinator and conduct the
necessary investigations.
• In PearsonAccess, stop test sessions and invalidate student tests, if necessary.
• In PearsonAccess, record accommodations actually used by students.
• Organize materials and return them to your district assessment coordinator
(refer to the Spring 2014 RMS Manual for return instructions).
• Store Student Authorization Tickets and Session Rosters until results are
reported for this administration and then destroy them as directed by the
district assessment coordinator.
• File the FCAT 2.0 Test Administration and Security Agreements and the Test
Administrator Prohibited Activities Agreements.
90
Technology Coordinator
Before Testing
•
Read the 2013–2014 Technology Coordinator Guide, as well as the relevant portions of
the Spring 2014 CBT Manual.
•
Read the Test Administration Policies and Procedures and sign the FCAT 2.0 Test
Administration and Security Agreement.
•
Ensure all workstations meet the minimum requirements at
www.FLAssessments.com/MinimumSpecs.
•
Confirm TestNav 6.9 software has been installed on all computers to be used for testing.
•
Locally install TestHear on all computers to be used for administering accommodated
CBT forms.
•
Ensure all student workstations have successfully loaded the Infrastructure Trial.
•
Meet with the school assessment coordinator to discuss the administration of
computer-based tests, to walk through the test administration procedures, and to
discuss plans for handling possible technical interruptions during testing.
91
Technology Coordinator
Before Testing
Proctor Caching
• Instructions for installing the Proctor Caching software are provided in the
2013–2014 Technology Coordinator Guide.
• Computers used for Proctor Caching do not need to be server-class machines
but should meet the system requirements.
– Proctor Caching can run on either a Windows or Mac operating system, and each
can support both Windows and Mac-based testing workstations.
• Each testing computer must be configured to refer to a Proctor Caching
computer in order to obtain test content.
– If more than one computer is being used for Proctor Caching, be sure to specify
the IP address of the correct Proctor Caching computer during the TestNav
installation process. For example: if there are 80 computers that may be used for
testing and two Proctor Caching computers, 40 of the testing computers may be
configured to link to Proctor Caching computer A, and the remaining 40 may link
to Proctor Caching computer B.
92
Technology Coordinator
Before Testing
Proctor Caching Security
•
•
Proctor Caching software stores a copy of the test content on the local hard
drive of the machine on which it runs.
Test content transmitted and stored by the Proctor Caching computer is in
encrypted format.
–
•
•
At no time does the Proctor Caching computer un-encrypt the test items.
The “Purge cache” function deletes all encrypted test content from the hard
drive of the Proctor Caching computer.
FDOE and Pearson require that test content be purged at the end of each
administration window.
Proctor Caching Computer Placement
•
•
Proctor caching can be implemented at the lab- or school-level.
The Proctor Caching computer should be located as close as possible on the
network to the student workstations.
93
Technology Coordinator
Before Testing
TestNav
• Installation instructions are provided in the 2013–2014
Technology Coordinator Guide.
• Once TestNav has been properly installed and tested, it should
continue to run successfully on student workstations through the
test administration, as long as no incompatible software updates
are made.
94
Technology Coordinator
Before Testing
TestHear ePATs
• Students are required to participate in a practice test using the ePAT with the
same accommodations that will be provided to them on the operational
assessment.
• The accommodated ePATs must be downloaded and installed on the computer
workstation that will be used for the practice test.
• TestHear ePATs will only operate on Windows PC workstations and on
Macintosh workstations that have Mac OS 10.5 or later installed and are
running Windows (e.g., via Boot Camp). TestHear ePATs will not work on Mac
OS 10.4 or on Macs that cannot also run Windows.
• Instructions for installing and running TestHear ePATs are provided in the 2013–
2014 Technology Coordinator Guide.
95
Technology Coordinator
Before Testing
TestHear
• TestHear must be installed locally on all computers that will be used by students
requiring accommodated CBT forms (e.g., large print, zoom, screen reader, color
contrast, assistive devices).
• Instructions for downloading and installing TestHear are provided in the 2013–
2014 Technology Coordinator Guide.
• TestHear will only operate on Windows PC workstations and on Macintosh
workstations that have Mac OS 10.5 or later installed and are running Windows
(e.g., via Boot Camp). TestHear will not work on Mac OS 10.4 or on Macs that
cannot also run Windows.
• TestHear does not automatically resize the screen resolution so monitors should
be adjusted to 1024 x 768 prior to testing.
96
Technology Coordinator
During Testing
• Ensure Proctor Caching software is running on all Proctor Caching
computers.
– Turn on Proctor Caching software
 Windows: go to Start>All Programs>Proctor Caching>Proctor Caching
 Mac: once Proctor Caching is initiated it will not have to be restarted
unless it has been manually stopped
• Adjust monitors that are not correctly displaying test items with shading.
• Monitor each testing room to ensure that there are no technical issues.
• Be available during testing to answer questions from test administrators.
97
Technology Coordinator
After Testing
• Purge test content from the Proctor Caching
computer(s). Instructions for purging test content from
the Proctor Caching computers can be found on pages
52–53 in the 2013–2014 Technology Coordinator Guide.
98
Comment Forms
• After testing, test administrators, school assessment coordinators,
technology coordinators, and district assessment coordinators are
encouraged to complete an RMS comment form located at
www.FLAssessments.com/SpringRMS.
• For test administrators and school assessment coordinators, there
are separate comment forms for computer-based and paper-based
administrations.
• FDOE and Pearson appreciate feedback from district and school
personnel.
99
Thank you for ensuring a secure and
successful Spring 2014 CBT
administration.
Questions?
100