Update on the Education Data Portal:
NYSED’s Instructional Information System
PM/TS Mtg
1/16/2013
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Agenda
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•
•
•
•
•
•
Vision and mock-ups (notional)
Vendors’ scope of services
High level architecture and timeline
Program governance and year 1 milestones
Partnering with the Big 5/RICs
Discussion questions
What’s next
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Vision
1. Make student data available to New York’s educators, students, and their
families to support instruction and student learning.
2. Make curriculum and instructional resources available to New York’s
educators and families to support instructional improvement and professional
development.
3. Create sustainable and open technology that promotes innovation, flexibility,
and choice and enables local education agencies (LEAs), schools, and regional
organizations to develop or procure additional applications or new
functionality more rapidly and at reduced cost.
4. Leverage emerging technology interoperability standards for education
applications to remove barriers to innovation and scaling of successful tools
for personalizing learning.
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A mock-up of a possible Education Data Portal homepage
design (1 of 2)
Sample user
(dummy data)
Education
Data Portal
Mrs. Linda Kim
MY
APPLICATIONS
Data
Dashboard
EngageNY
SLC
Application
A
SLC
Application
B
This mock-up contains dummy data only (i.e. no actual teacher or
student data has been used)
Application window/viewer
Links to applications selected application
will be viewed in
window to the left.
Here, the Data
Dashboard has been
selected and a class
overview is viewed
through the application
window.
Applications offered via
NYSED and the SLC
could be accessed from
this navigation bar.
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A mock-up of a possible Education Data Portal homepage
design (2 of 2)
Sample user
(dummy data)
Education
Data Portal
Mrs. Linda Kim
MY
APPLICATIONS
Data
Dashboard
EngageNY
SLC
Application
A
SLC
Application
B
This mock-up contains dummy data only (i.e. no actual teacher or
student data has been used)
Application window/viewer
Links to applications selected application
will be viewed in
window to the left.
Here, EngageNY has
been selected and is
viewed through the
application window.
Applications offered via
NYSED and the SLC
could be accessed from
this navigation bar.
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Content Management and System Services
1Provide Overarching Project Services
Provide Project & System Services for EDP – Public Consulting Group
•Project Mgmt across work streams (see slide 6)
•Quality Assurance and Systems Testing
•Develop and deliver training and documentation
•Design and manage help desk
2
Deliver Portal Solution - IBM
• JAVA-based and leverages SLC
assets
• Enables SSO and navigation to all
EDP components
• Integrated w. NYSED/SLI IdM and
Access Controls
• Integrated Search
3
•Develop license selection and mgmt process for LEAs (DDS)
•Migrate, host, and maintain EngageNY.org
•Deploy enhanced Search
(includes Learning Registry integration)
Deliver Content Management and
Collaboration Solution – WGEN
Data Dashboard Solutions
• Drupal-based
• Import content from NYCDOE’s
ARIS
• Enable users to create, tag, and
curate content
• Share and discuss resources with
user groups/communities
• Publish/discover content through
the Learning Registry
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Data Dashboard Solutions – ConnectEDU/Datacation,
eScholar, and Pearson/Schoolnet
Required
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Educator Data Views and Early
Warning Indicators
• Student demographic, enrollment,
attendance, assessment, and early
warning indicators data
• Aggregate and drill-down data at
the district, school, grade,
classroom, and student levels
Desired
4
2
3
Parent and Guardian Data Views
Student Data Views and Higher
Education Record Exchange
• Supports multiple language
translations or translation guides
• Provides embedded contextual
help and end-user guides to
explain data elements and displays
• For students in grades six through
twelve
• Enables the authorized student or
parent/guardian to send profile
data to NY’s public higher
education institutions
Learning Progression and Mastery
• Visual representation of progress through the
Common Core State Standards for individual
students or groups of students
5
Recommendation Engines
• Suggests links to useful resources while users
are viewing data
• Prioritizes aligned resources from
EngageNY.org
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High level architecture for the EDP
Key
Federated Identity
Management System
Selection and License
Management System
(Data Dashboard Solutions)
New York State, RIC, or
LEA Operated
Shared Learning
Collaborative
Statewide
Data System
(Level 2)
Data Dashboard Solutions
Vendor 1
SIRS
Vendor 2
Vendor 3
Proposed TBD Vendor
Contract(s)
Interoperability tools
Regional Data
Systems
(Level 1)
Shared
Learning
Infrastructure
(SLI)
Content Management and
Collaboration
EngageNY.org
(1.5/2.0)
Collaboration
App
LRMI protocol
Web Based
Data Loading
(Level 0)
School and District
Student Management
Systems
Course Catalog
Learning
Registry
Node
Common Core
Standards
Taxonomy
Future 3rd
Party Apps
Common
Core
Learning
Maps
Content
Search &
Tagging
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High level timeline: 2012 - 2017
Operations, Maintenance, and
Enhancements
Implementation and EDP Launch
(Year 1)
Optional Contract Extenstions
(Years 4 and 5)
(Years 2 – 3)
DDS and CM&SS
Contracts Expire
First 1-Yr. Extension
Begins (Optional)
Work
Begins
LEA Product
Selection Begins
Dec
Apr/May
Oct
Apr
Sept
July
July
July
2012
2013
2013
2014
2014
2015
2016
2017
SLI V1.0
Launch
LEA Product
Selection Begins
EDP Launch
EDP Year 2
Begins
Second 1-Yr.
Extension Expires
First 1-Yr.
Extension Expires
Second 1-Yr.
Extension Begins
(Optional)
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EDP program governance
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EDP timeline – year 1
NY EDP Major Releases:
Alpha – Core Portal and IDM Functionality
Beta – Major Portal and CMS Functions to be Released in v1.0
Gamma – Remaining Functionality to be Released in v1.1
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Partnering with the Big 5/RICs
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Near-term: data collection and integration services
–
2013/2014 data collection requirements for SMS vendors
•
•
•
–
Extracts from interim, benchmark assessment providers
•
•
Load to Level 1 and leverage CSV, XML, or web services to send to SLI for ingestion
Near-term: opportunities to develop applications on the SLI platform
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–
•
Big 5/RICs to submit data extracts including new data domains/elements to Level 2 for ingestion into the
SLI/EDP
supports various data views and the calculation of Early Warning Indicator Flags in DDS
Key data domains are: attendance, behavior, course grades, credits, and GPA
SLC has compiled user research from multiple districts and potential end user of Ed Tech apps, and
this info is publicly available
As a pilot SEA, NYSED can connect Big 5 IT departments and RICs to key technical resources within
the SLC for training and support to fully leverage these technologies
Long-term: maintaining a sustainable and open technology that promotes
innovation, flexibility, and choice
–
–
NYSED aims to enable LEAs to contract with the SLC at a low cost in order to leverage data services
and access to application providers who operate on the platform
NYSED will work with the Big 5 and RICs to determine how to plan for this transition, to build
capacity around data integration, and to continue to leverage statewide services (e.g. identity
management) and share open source technologies (e.g. Portal) that will benefit LEAs
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Discussion questions
1) We aim to deliver product demonstrations in April/May 2013, enable LEAs to select
Dashboard solutions over the summer, and deliver product training in
August/September before users access the real, live system in October 2013.
1) From your perspective, does this schedule make sense or would you suggest
revising this approach based on other school-level activities and availability of
staff?
2) What questions do we need to answer for LEAs between now and deliver of
product demonstrations so that they can determine whether to leverage the EDP
or continue using existing tools? When do districts begin to make these
purchasing/licensing decisions?
3) What are the critical types of data that users need to view and analyze in a DDS in
order to see value in the tool? How often do they need to access this data
throughout the school year?
4) What are your burning questions or concerns regarding the EDP solution and
implementation approach?
5) What is the best forum/venue to provide updates on the EDP program and to elicit
your feedback (e.g. monthly or quarterly Big 5 meeting)?
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What’s next
• Mid-January - Finalize recurring meeting
structure and schedule meetings across EDP
program
• End of January - Finalize Baseline Architecture
(Portal, CMS, IDM, SLI, DDS)
• End of March - Finalize and share program
schedule with the program community
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Back up
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Leveraging key assets to build the EDP
Asset
Description
New York State’s
Student Information
Repository System
(SIRS)
NYSED operates a robust statewide data collection and repository system that ingests data from schools
statewide via Regional Information Centers (RICs) and large school districts (Big 5). NYSED will leverage
this system to source data to the Shared Learning Infrastructure (see below) and the EDP.
NYSED’s Federated
Identity Management
System
NYSED is building a federated solution for identity management and authentication of educators, school
administrators, parents/guardians, and students to enable single-sign on to the EDP and applications
within the portal.
Shared Learning
Infrastructure (SLI)
The Shared Learning Collaborative is a not-for-profit corporation organized to develop and implement
low-cost, interoperable, reusable, and secure technology assets and services that will be available to all
states and districts. This Shared Learning Infrastructure (SLI) includes a shared data store and set of
standardized data integration services that will support the implementation of the Common Core State
Standards and help states and districts provide teachers with the instructional data and tools they need to
make personalized learning a reality.
EngageNY.org
NYSED currently operates this public website through which it provides State-sourced curricular, video,
and other content. Beginning in the spring through the fall 2012, EngageNY.org will be re-built and will
publish New York’s Common Core curriculum modules and videos of effective teaching practices. During
the implementation of the EDP, the EngageNY.org site will be enhanced.
Learning Resource
Meta-data Initiative
(LRMI), Common Core
Taxonomy, and the
Learning Registry
LRMI is a protocol for marking up educational content with relevant meta-data, including the Common
Core taxonomy. EDP content will be tagged using the Learning Resource Metadata Initiative protocol, and
Common Core State Standards (CCSS) will be referenced using the Common Core Taxonomy.
The EDP will provide enhanced search and other functionality by sending, receiving, and leveraging
content metadata (including tags and ratings) to and from the Learning Registry
(www.learningregistry.org). EngageNY.org will be capable of publishing all content to the Learning
Registry. Further, the system will be able to subscribe to or import trusted content discoverable via the
Learning Registry.
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What LEAs need to know about the EDP
Timeline
• Year 1: October 2012 – September 2013 (Implementation)
• LEAs select Data Dashboard Solutions for Year 2 in April/May 2013
• Year 2: October 2013 – September 2014 (EDP Launch and Operation)
• LEAs select Data Dashboard Solutions for Year 2 in April/May 2013
• Year 3: October 2014 – September 2015 (Year 2 of Operations)
• EDP Contracts Expire in September 2015
• Years 4 and 5 (2, one-year optional contract extensions, based on project success and
available funding)
Support
• Training and Documentation – Electronic training manuals will be accessed via EDP;
EDP vendor will deliver train-the trainer product training (in person and online) via
Network Team Institutes or other venues; training will be tied to other reform
initiatives including common core implementation and data-driven instruction
• Help Desk and Technical Support - All tiers of end-user support will be provided by
EDP vendors via phone, email, and chat
• Selection/Licensing of Data Dashboards - Prior to Years 2 and 3 of the contract, DDS
vendors will demonstrate their products through a mandatory Statewide webinar and
at least twelve subsequent regional live demonstration events. These demonstrations
will enable LEAs to select 1 of 3 Dashboards for each year.
Cost
• Through the RTTT grant, NYSED will fund the development, maintenance, and
operation of the EDP and associated services in years 1 through 3 (and in years 4 and 5,
if possible). LEAS will incur no costs to access the Portal, select and license Data
Dashboard Solutions, and use and contribute to EngageNY.
• To the extent that LEAs (or RICs) aim to provide supplemental data to the EDP, above
and beyond data that NYSED will source from Level 2, districts may need to fund this
data integration process from local SMS vendors and/or Level 1 to the Shared Learning
Infrastructure.
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Resources
1. Links to RFPs for the Education Data Portal:
1. Data Dashboard Solutions:
http://usny.nysed.gov/rttt/rfp/ds-07/home.html
2. Content Management and System Services:
http://usny.nysed.gov/rttt/rfp/ds-08/home.html
2. Link to the Shared Learning Collaborative website: http://slcedu.org/
3. Link to EngageNY.org (NYSED’s content management website):
www.EngageNY.org
4. Link to the Learning Resource Metadata Initiative’s website: www.lrmi.net
5. Link to the Learning Registry’s website: www.learningregistry.org
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