Overview of the Education Data Portal:
NYSED’s Instructional Information System
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Agenda
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Vision and use cases
Assets and architecture
EDP components
What LEAs need to know
EDP landing page mock-ups (notional)
Preliminary discussion questions for LEAs
EDP resources
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Vision
1. Make student data available to New York’s educators, students, and their
families to support instruction and student learning.
2. Make curriculum and instructional resources available to New York’s
educators and families to support instructional improvement and professional
development.
3. Create sustainable and open technology that promotes innovation, flexibility,
and choice and enables local education agencies (LEAs), schools, and regional
organizations to develop or procure additional applications or new
functionality more rapidly and at reduced cost.
4. Leverage emerging technology interoperability standards for education
applications to remove barriers to innovation and scaling of successful tools
for personalizing learning.
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Use cases
Educators use data to help identify student educational needs and have
integrated access to aligned State-provided and user-generated curriculum and
instructional resources.
Access between data dashboards and curriculum and instructional
resources should be provided within the Education Data Portal (EDP) single
sign-on environment by means of intuitive navigation, access to integrated
search functions, and, optionally, embedded recommendation engines.
Parents (or guardians) view their child’s data and have a common framework
within which to structure communications with educators.
Students enrolled in grade six and above access data elements available to
educators and parents as part of their preparations for college and career
readiness.
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Leveraging key assets to build the EDP
Asset
Description
New York State’s
Student Information
Repository System
(SIRS)
NYSED operates a robust statewide data collection and repository system that ingests data from schools
statewide via Regional Information Centers (RICs) and large school districts (Big 5). NYSED will leverage
this system to source data to the Shared Learning Infrastructure (see below) and the EDP.
NYSED’s Federated
Identity Management
System
NYSED is building a federated solution for identity management and authentication of educators, school
administrators, parents/guardians, and students to enable single-sign on to the EDP and applications
within the portal.
Shared Learning
Infrastructure (SLI)
The Shared Learning Collaborative is a not-for-profit corporation organized to develop and implement
low-cost, interoperable, reusable, and secure technology assets and services that will be available to all
states and districts. This Shared Learning Infrastructure (SLI) includes a shared data store and set of
standardized data integration servicesthat will support the implementation of the Common Core State
Standards and help states and districts provide teachers with the instructional data and tools they need
to make personalized learning a reality.
EngageNY.org
NYSED currently operates this public website through which it provides State-sourced curricular, video,
and other content. Beginning in the spring through the fall 2012, EngageNY.org will be re-built and will
publish New York’s Common Core curriculum modules and videos of effective teaching practices.
During the implementation of the EDP, the EngageNY.org site will be enhanced.
Learning Resource
Meta-data Initiative
(LRMI), Common Core
Taxonomy, and the
Learning Registry
LRMI is a protocol for marking up educational content with relevant meta-data, including the Common
Core taxonomy. EDP content will be tagged using the Learning Resource Metadata Initiative protocol,
and Common Core State Standards (CCSS) will be referenced using the Common Core Taxonomy.
The EDP will provide enhanced search and other functionality by sending, receiving, and leveraging
content metadata (including tags and ratings) to and from the Learning Registry
(www.learningregistry.org). EngageNY.org will be capable of publishing all content to the Learning
Registry. Further, the system will be able to subscribe to or import trusted content discoverable via the
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Learning Registry.
High level architecture for the EDP
Key
Federated Identity
Management System
Selection and License
Management System
(Data Dashboard Solutions)
New York State, RIC, or
LEA Operated
Shared Learning
Collaborative
Statewide
Data System
(Level 2)
Data Dashboard Solutions
Vendor 1
SIRS
Vendor 2
Vendor 3
Proposed TBD Vendor
Contract(s)
Interoperability tools
Regional Data
Systems
(Level 1)
Shared
Learning
Infrastructure
(SLI)
Content Management and
Collaboration
EngageNY.org
(1.5/2.0)
Collaboration
App
LRMI protocol
Web Based
Data Loading
(Level 0)
School and District
Student Management
Systems
Course Catalog
Learning
Registry
Node
Common Core
Standards
Taxonomy
Future 3rd
Party Apps
Common
Core
Learning
Maps
Content
Search &
Tagging
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Key components of the EDP
1 Provide Overarching Project Services
Portal
•The Portal is designed to provide an easy way to navigate between web apps that are SLI-compliant.
This will include apps provided by the EDP (i.e. Data Dashboards, EngageNY), apps funded and provided
by the SLC (i.e. Student Data Aggregation Calculator, Student Groups Tool, etc.), and other tools to be
built on the SLI by LEAs, RICS, NYSED, or vendors.
•Links to a user’s applications are displayed on his or her Homepage. This page allows users to switch
between web applications approved for use by NYSED through a single username or password.
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Content Management and Collaboration Solution
•Access to NYSED-sourced curricular and instructional content
through a to-be-enhanced version of its EngageNY.org website.
•EDP users will be able to create and curate their own content
through collaboration spaces or communities; upload and share
resources, and have discussions with colleagues in their school,
district, or user-defined groups; find new content aligned to their
profile (grades, subjects, interests); and be notified automatically
of updates to the system.
•Schools, districts, and clusters of schools and districts, such as
networks within the New York City Department of Education
(NYCDOE), and network teams throughout New York State will be
able to manage their own libraries of instructional resources.
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Data Dashboard Solutions
•NYSED is contracting with three vendors - ConnectEDU, eScholar,
and Pearson/Schoolnet - to provide integrated
educator/parent/student Data Dashboard solutions that display
student biographical, enrollment, achievement, and other relevant
data in attractive and compelling ways. Each year, LEAs can
choose 1 of 3 solutions that best meets their needs. Vendor
contracts are pending final approval and execution by the State
Comptroller.
•In addition to data views, functionality includes Early Warning
Indicators and Higher Education Record Exchange
•Solutions may include Learning Maps and Recommendation
Engines (tbd)
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What LEAs Need to Know About the EDP
Timeline
• Year 1: October 2012 – September 2013 (Implementation)
• LEAs select Data Dashboard Solutions for Year 2 in April/May 2013
• Year 2: October 2013 – September 2014 (EDP Launch and Operation)
• LEAs select Data Dashboard Solutions for Year 2 in April/May 2013
• Year 3: October 2014 – September 2015 (Year 2 of Operations)
• EDP Contracts Expire in September 2015
• Years 4 and 5 (2, one-year optional contract extensions, based on project success and
available funding)
Support
• Training and Documentation – Electronic training manuals will be accessed via EDP;
EDP vendor will deliver train-the trainer product training (in person and online) via
Network Team Institutes or other venues; training will be tied to other reform
initiatives including common core implementation and data-driven instruction
• Help Desk and Technical Support - All tiers of end-user support will be provided by
EDP vendors via phone, email, and chat
• Selection/Licensing of Data Dashboards - Prior to Years 2 and 3 of the contract, DDS
vendors will demonstrate their products through a mandatory Statewide webinar and
at least twelve subsequent regional live demonstration events. These demonstrations
will enable LEAs to select 1 of 3 Dashboards for each year.
Cost
• Through the RTTT grant, NYSED will fund the development, maintenance, and
operation of the EDP and associated services in years 1 and 3 (and in years 4 and 5, if
possible). LEAS will incur no costs to access the Portal, select and license Data
Dashboard Solutions, and use and contribute to EngageNY.
• To the extent that LEAs (or RICs) aim to provide supplemental data to the EDP, above
and beyond data that NYSED will source from Level 2, districts may need to fund this
data integration process from local SMS vendors and/or Level 1 to the Shared Learning
Infrastructure.
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A mock-up of a possible Education Data Portal homepage design (1 of 2)
Sample user
(dummy data)
Education
Data Portal
Mrs. Linda Kim
MY
APPLICATIONS
Data
Dashboard
EngageNY
SLC
Application
A
SLC
Application
B
This mock-up contains dummy data only (i.e. no actual teacher or
student data has been used)
Application window/viewer
Links to applications selected application
will be viewed in
window to the left.
Here, EngageNY has
been selected and is
viewed through the
application window.
Applications offered via
NYSED and the SLC
could be accessed from
this navigation bar.
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A mock-up of a possible Education Data Portal homepage design (2 of 2)
Sample user
(dummy data)
Education
Data Portal
Mrs. Linda Kim
MY
APPLICATIONS
Data
Dashboard
EngageNY
SLC
Application
A
SLC
Application
B
This mock-up contains dummy data only (i.e. no actual teacher or
student data has been used)
Application window/viewer
Links to applications selected application
will be viewed in
window to the left.
Here, the Data
Dashboard has been
selected and a class
overview is viewed
through the application
window.
Applications offered via
NYSED and the SLC
could be accessed from
this navigation bar.
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Preliminary questions for LEA representatives (to be discussed on
Common Core Implementation Call on 11/29/12)
1) On prior calls, we heard about the importance of communicating about the EDP in a timely
manner so that districts can consider the value of the EDP before making purchasing
decisions for Portals, Content Management Systems, and/or Data Dashboard tools for the
2013/2014 school year.
a) We will provide product demonstration in April/May 2013; however, what type of
information would your district need to determine whether to leverage the EDP or
continue using existing tools between now and April/May? At what time do districts
begin to make these purchasing/licensing decisions?
2) In order for educators/administrators/parents/students to use the EDP’s Data Dashboards,
what are the critical types of data that users need to view and analyze? How often do they
need to access this data throughout the school year?
3) We aim to deliver product demonstrations in April/May 2013, enable LEAs to select
Dashboard solutions over the summer, and deliver product training in August/September
before users access the real, live system in October 2013. From your perspective, does this
schedule make sense or would you suggest revising this approach based on other school-level
activities and availability of staff?
4) What are your burning questions or concerns regarding the EDP solution and implementation
approach?
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Resources
1. Links to RFPs for the Education Data Portal:
1. Data Dashboard Solutions:
http://usny.nysed.gov/rttt/rfp/ds-07/home.html
2. Content Management and System Services:
http://usny.nysed.gov/rttt/rfp/ds-08/home.html
2. Link to the Shared Learning Collaborative website: http://slcedu.org/
3. Link to EngageNY.org (NYSED’s content management website):
www.EngageNY.org
4. Link to the Learning Resource Metadata Initiative’s website: www.lrmi.net
5. Link to the Learning Registry’s website: www.learningregistry.org
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