District Test Coordinator
Spring 2012 Pretest Workshop
End-of-Course (EOC) Tests
January 24 and 25, 2012
Louisiana Department of Education
and
Pacific Metrics Corporation
Rebecca Clifton―Technology Coordinator
May 2012 EOC Tests Key Dates
Key Dates
February 7–9
Hands-on training workshops
March 26
Test Coordinators Manual available
April 9–20
Registration window
April 4
Test Administration Manual available
April 18
Half-day
Deadline for ordering braille materials and
sessions
Communication Assistance scripts
April 23–May 18
Testing window
May 25
Rescoring deadline #1
June 18
Rescoring deadline #2
Rescore #1 date – rescore results will be returned prior to the summer retest registration window.
2
May 2012 EOC Test Administration
•
Algebra I Operational Test*
•
English II Operational Test
•
Geometry Operational Test
•
Biology Operational Test
•
English III Operational Test
•
US History Field Test
*Applied Algebra I form for students enrolled in the Applied Algebra course
3
Required Student Participation
All public school students (including students in charters and lab schools) completing
one of the following courses in May 2012 must participate in the administration.
EOC Test
Course Code
Algebra I
160321
Applied Algebra I
160331
Algebra I, Part 2
160338
Integrated Mathematics I
160339
Algebra I, Middle School
160380
English II Test
English II
120332
Geometry Test
Geometry
160323
Applied Geometry
160332
Biology Test
Biology
150301
English III Test
English III
120333
US History Field Test
US History
220403
Algebra I Test
4
Course
Spring 2012 EOC Tests
Training Workshops
Hands-On Training Workshops
Feb. 7, 2012
Ouachita Parish—O.P. Instructional Annex
Feb. 8, 2012
East Baton Rouge Parish—Christa McAuliffe
Center
Feb. 9, 2012
St. Bernard Parish—Chalmette Elementary
Half-day sessions
•
– Morning: 8:30 A.M.–11:30 A.M.
– Afternoon: 12:30 P.M.–3:30 P.M.
Pre-registration required via CourseWhere
STCs and Teachers/Test Administrators are encouraged to
attend.
•
•
5
EOC Tests Home Page
www.louisianaeoc.org
• Provides log-in access to the administrative menus and
demonstration site
• Provides links to testing materials, manuals, guides, and other
important resources
• Contains up-to-date bulletins on EOC testing
6
Online Demonstration Site
• Available February 2 to District and School Test
Coordinators, Teachers, Test Administrators, and
students at https://eocdemo.louisianaeoc.org
−Account Creation Code: EOCDemo123
• Allows administrative users to practice registration
and test administration tasks
• Allows students to complete a sample test to become
familiar with the EOC Tests system interface
• Provides ability to create training accounts for schoollevel workshops or independent trainings
7
EOC Tests System Tutorial
• Available year-round for District and School Test
Coordinators, Teachers, Test Administrators, and
students from the EOC Tests home page under the
Technology Resources tab
• Provides an audio-visual tour of the EOC Tests system
• Teaches the user to navigate through the system
• Provides helpful tips for users
8
Assessment Materials
• Test Coordinators Manual (TCM)
• Test Administration Manual (TAM)
• Technology Guidelines
• Assessment Guides for Algebra I, English II,
Geometry, Biology, English III, and US History
• Testing materials
–
–
–
–
Algebra I, Geometry, and Biology Typing Help
Geometry Reference Sheet
Graph paper
Writer’s Checklist and Model Bibliographic and Parenthetical
Citation pages for English II and English III
– Online calculator
9
Registration Alerts
•
District Test Coordinator ID and password letters for
the 2011–2012 school year were e-mailed on October
17, 2011.
– If you do not have the letters from October, contact the EOC
Tests Help Desk.
•
DTCs should review School Test Coordinator contact
information and issue ID and password letters to each
STC.
•
DTCs must schedule schools for testing before STCs
can begin registering their students.
•
Registering during the two-week window gives your
school the opportunity to plan ahead.
10
Test Preparation Alerts
•
Student enrollment data will be uploaded into the
EOC Tests system from a file provided by the
LDOE.
•
For students who have EOC Tests as part of their
graduation requirements:
– Retest students will be uploaded into Retester
classes for Algebra I, English II, Geometry, and
Biology
11
Test Preparation Alerts (cont’d)
•
Student enrollment data does not include the
assignment of testing accommodations.
– Prior to testing, accommodations must be
entered for all students with special education,
section 504, or LEP status.
Note: If accommodations are not assigned to students
before testing begins, students will not receive the
accommodations Large Print or Tests Read Aloud and the
correct online form will not be assigned for students using
braille. This could result in an administrative error.
12
Test Accommodations for Students
with Disabilities
• Large Print
– Online accommodated form
– Provides a larger type-size that may be adjusted by students
• Tests Read Aloud
– For operational tests, an online accommodated form provides
audio.
– For field tests, a script must be ordered from LDOE to read
aloud to students.
• Braille
13
– Provides students with a braille version of the operational
tests
– Must be ordered from Pacific Metrics
– The test administrator must enter student responses online.
Test Accommodations for Students
with Disabilities (cont’d)
• Communication Assistance
– A script is provided to use for signing or cueing the test to
students who are hearing-impaired.
– Script must be ordered from LDOE.
– Students must test in a small group.
• Answers Recorded
− Allowed for students who are unable to use a keyboard or write
responses
− Administered individually to allow the student to dictate or sign
their responses
• Assistive Technology
– Calculator may be used for entire EOC test if an approved
accommodation. The online calculator is not provided for all test
items, so a manual calculator must be available to students.
14
Test Accommodations for Students
with Disabilities (cont’d)
•
Extended/Adjusted Time
– Student must be given sufficient time to respond to every test
question.
– Tests must be completed within scheduled testing dates,
including makeup testing dates.
•
Individual/Small Group Administration
− For students requiring more attention
− Maximum of 8 students
•
Transferred Answers
– Allowed for students who are unable to use a keyboard
– Test administrator must enter responses online exactly as
student wrote them.
•
15
Other
– Must not breach security or invalidate the purpose of test
Test Accommodations for LEP
Students
•
Tests Read Aloud
•
Extended/Adjusted Time
•
Individual/Small Group Administration
•
Provision of English/Native Language Word-toWord Dictionary (No Definitions)
•
Test Administered by ESL teacher or by Individual
Providing Language Services
16
Accommodated Test Forms
• Algebra I, English II, Geometry, Biology, and English III
Tests
–
–
–
–
Online Large-print form
Online Tests Read Aloud form
Communication Assistance Script
Braille form (not available for the Applied Algebra form)
• US History Field Test
– Online Large-print form
– Tests Read Aloud/Communication Assistance Script
– Braille form is not available for field tests.
NOTE: Braille forms, Communication Assistance Scripts, and Tests
Read Aloud/Communication Assistance Scripts must
be ordered by April 18, 2012.
17
Scheduling Reminders
•
There are no time limits for the EOC tests.
•
The suggested times are estimates only.
•
Although it is important to use the computer resources
efficiently, it is essential that each student have sufficient
time to complete the test.
•
Not allowing sufficient time is considered an
administrative error.
•
When scheduling session 1 of the English II and English
III tests, make sure that all students have ample time to
finish their compositions because the writing session
must be completed on the same day it is begun.
Scheduling Reminders (cont’d)
•
When scheduling computer labs and classrooms, make
sure to allow time for make-up testing.
•
Student reports are only available to teachers during the
test administration and approximately one week
following each administration.
– Approximately 2 to 3 weeks after each administration, student
reports for standards-based subjects will be available to STCs
from the Reports, Previous Administrations feature.
•
Student CSV score (grade) files are only available to
teachers, STCs, and DTCs during the test administration.
Suggested Testing Times
ALGEBRA I*
Session
1
2
3
Total
Description
Multiple choice, no calculator
Constructed response, calculator
Multiple choice, calculator
Items
25
3
25
53
Testing Time
40 minutes
20 minutes
40 minutes
100 minutes
*Applied Algebra I form for students enrolled in the Applied Algebra course
ENGLISH II
Session
1
2
3
Total
Description
Writing prompt
Multiple choice, passage-based
and discrete
Multiple choice, passage-based
and discrete
Items
1
Testing Time
45 minutes
24*
40 minutes
32*
40 minutes
57
125 minutes
*The number of items in sessions 2 and 3 may vary for the English II test, depending on
the form that a student receives.
20
Suggested Testing Times (cont’d)
GEOMETRY
Session
1
2
3
Total
Description
Multiple choice, no calculator
Constructed response, calculator
Multiple choice, calculator
Items
25
3
25
53
Testing Time
40 minutes
20 minutes
40 minutes
100 minutes
Items
25
3
25
53
Testing Time
40 minutes
20 minutes
40 minutes
100 minutes
BIOLOGY
Session
1
2
3
Total
21
Description
Multiple choice
Constructed response
Multiple choice
Suggested Testing Times (cont’d)
ENGLISH III
Session
1
2
3
Total
Description
Writing prompt
Items
1
Testing Time
45 minutes
Multiple choice, passage-based
and discrete
36*
40 minutes
Multiple choice, passage-based
and discrete
22*
40 minutes
59
125 minutes
*The number of items in sessions 2 and 3 may vary for the English III test, depending on
the form that a student receives.
US HISTORY
Session
1
2
3
Total
22
Description
Multiple choice
Constructed response
Multiple choice
Items
25
3
25
53
Testing Time
40 minutes
20 minutes
40 minutes
100 minutes
Test Administration Alerts
• The daily access code is unique to each class and must be
retrieved each day prior to testing.
• Teachers/Test Administrators must make sure that students
with accommodations receive their accommodations during
testing (i.e., correct test form, extended time, etc.).
• Students must exit sessions correctly to receive scores two
school days after exiting the third session.
• The secure browser must be closed after each student has
finished testing and at the end of the testing day.
– The administrator password to exit the secure browser is the
same for the duration of the test administration.
– This password is secure and must not be shared with students.
23
Test Administration Alerts (cont’d)
• Bandwidth requirements for US History are expected to
be higher than other EOC tests.
– The test will include graphics, photographs, and maps.
• Recommendations for planning:
– US History bandwidth requirements will be e-mailed to DTCs and
District Technology Coordinators by Feb. 2, 2012 and included in
the Technology Guidelines.
 DTCs and District Technology Coordinators should work with their
Internet Service Provider (ISP) to determine district bandwidth caps
and options for making changes during critical times.
 Make sure the number of students testing concurrently at each
school is limited to what the infrastructure can support.
 If possible, schedule US History testing during slower testing
periods within the district.
24
Types of EOC Tests System Reports
•
Standards-based reports (include scale scores and
achievement levels)
–
Algebra I
English II
Geometry
–
Biology
–
–
•
Raw-score reports (include number and percent correct)
– English III (Standards-based reports for English III will be
available in September 2012.)
•
Field test reports (Include raw score for multiple-choice
items only.)
–
US History
NOTE: Reports from Previous Administrations are available from the
DTC and STC menus under the Reports tab.
Student-level Reports
District Level
•
In past EOC test administrations, DTCs have not had access to
student level test results during testing. An enhancement is being
implemented for May 2012, which will provide DTCs with direct
access to a District-Level CSV Student Score File.
•
District Test Coordinators have access to district- and school-level
reports for all schools in their district. The following reports become
available to the District Test Coordinator approximately three weeks
after an administration.
–
–
–
–
–
–
26
Student Report
Student Item Analysis Report
Class Report
School Report
School CSV File
District CSV File
Yearly Summary Reports
(District Level)
•
Projected to be released in early August (Combine December and
May administrations.)
•
Available to District Test Coordinators only
− District Summary Report
− District Achievement Level Report
− District Subgroup Report
− District Economic Status Report
− District Special Education Exceptionality Report
− District Test Accommodations Report
− District Subgroup CSV File
27
Yearly Summary Reports
(School Level)
•
Projected to be released in early August (Combine December and
May administrations.)
•
Available to District and School Test Coordinators
– School Economic Status Report
– School Subgroup Report
– School Special Education Exceptionality Report
– School Achievement Level Report
28
School-level Reports
•
Reports available to STCs and Teachers during each
administration
–
–
–
–
Student Report
Student Item Analysis Report
Class Report
CSV Student Score File (standards-based subjects only)
•
School Test Coordinators have access to reports for their
school only.
•
Teachers have access to reports for their students only.
– Reports are only available to teachers during a test
administration and approximately one week after the
administration ends.
29
School-level Reports (cont’d)
•
Reports available to STCs after each administration
(standards-based only)
–
–
–
–
–
30
Student Report
Student Item Analysis Report
Class Report
School Report
School CSV File
Resource Material for Reports
•
End-of-Course Tests Interpretive Guide
– Describes all reports in detail
– Available from home page, https://www.louisianaeoc.org,
under Instructional Resources tab
•
End-of-Course Tests System User Guide
– Describes procedures for accessing EOC reports during and
after the testing window and for accessing Student Test
History
– Available from DTC and STC menus under the Reports tab
31
New System Features
(December 2011)
•
Added District CSV Upload feature
•
Added STC Edit Class Roster feature
Released new version of EOC secure browser
•
– Windows v2.30.3
– Mac v1.23.0
32
New System Features
(May 2012)
•
Add Student CSV Score File to DTC menu
– Allows District Test Coordinators to generate a CSV file
with student scores (by subject area)
•
New DTC report with daily testing information
– Summarizes testing information by school and subject
(i.e., number of students registered, number of
students tested)
•
•
Enhancements to District CSV Upload
Enhancements to Avery Labels and Student Rosters
– Displays asterisk when students have assigned
accommodations
33
New System Features (cont’d)
(May 2012)
•
Enhancements to Student Testing Environment
– Allows students to use tab key to indent text when
writing essays or answering constructed-response
questions
34
Student Test History Function
•
Allows DTCs and STCs to search and display a student’s
test history across EOC operational administrations.
(Student Test History Reports can also be downloaded and
printed.)
– DTCs can search across all districts.
– STCs can search within their school.
•
Allows DTCs to search for students who match a selected
set of demographic information
– State ID
– Last name, first name, and district code
•
35
Allows DTCs to download a district history data file that
contains student test histories associated with the district,
including test histories for current and past students
Student Test History Function
(cont’d)
•
Allows DTCs to merge student test history records based
on a selected set of demographic information
– Merge feature (DTCs only) is currently available during EOC
test administrations and in between administrations.
– Feature is not available immediately after an administration
when administrations are closed, and history data is being
captured.
– Schedule time to complete merges between February 6th –
May 21st
36
EOC Rescore Process
•
Parents and students may request the rescoring of an
EOC test if the test is high stakes (counts as part of the
student’s graduation requirement), and the student’s
scale score is within 10 points of the Fair achievement
level.
•
Additional information about the Rescoring Process, and
the Request for Rescoring form can be found on the
EOC Tests home page under Test Coordinator Materials
tab.
37
Summer Retest Administration
•
Retest administration for Algebra I, Applied Algebra I,
English II, Geometry, and Biology students
– Potential retesters will be populated into the EOC Tests System.
– Reports for retesters will be available to the STC at the school
where the student was enrolled during the school year.
– Student scores will be available within two school days after a
student completes all three test sessions.
Key Dates
38
June 18–22
Registration Window
June 25–29
Testing Window
EOC Client Services
Each District Test Coordinator and Technology
Coordinator is assigned a direct Pacific Metrics point
of contact.
• Direct technical support is provided to districts that
experience major issues during testing.
•
– It is important that District Test and Technology Coordinators
monitor the reopened test sessions report at the end of each
testing day.
•
39
Tools are used to monitor the EOC Tests system and
network traffic during testing.
Technology Strategies
•
Develop a strong relationship between DTCs, District
Technology Coordinators, Network Administrators, and STCs.
•
Involve District Technology Coordinators and Network
Administrators in assisting schools in EOC testing preparation.
•
Assign a Technology Coordinator at each school and provide
training, if necessary.
•
Make sure the School Technology Coordinator has contact
information for the District Technology Coordinator/Network
Administrator.
•
Establish a procedure for reporting technical issues to the
District Technology or Test Coordinator.
40
General Technology Recommendations
•
Prepare computer labs/classrooms carefully and well in
advance of the beginning of testing
•
Make sure all district and school personnel are aware
of EOC testing dates and understand the impact of
daily tasks on EOC testing
–
–
–
–
–
41
Video streaming
Teleconferencing
Uploading grade files
Running reports
Backing up data
Technology Preparation
The EOC Tests secure browser should be downloaded.
•
– The old version of the EOC browser (copper-colored icon)
should be removed and a new version must be downloaded to
all computers that will be used for testing. The new version
has a blue icon.
The Scalable Vector Graphics (SVG) Viewer should be
installed. This is required to properly display the graphics in
the EOC tests. (You can go to step 1 on the EOC home page
to check the SVG viewer.)
The contrast setting on computer monitors should be
checked prior to testing. (You can go to step 2 on the EOC
home page to check the contrast.)
•
•
42
Technology Preparation (cont’d)
Computers should be tested using the EOC Tests
compatibility script.
•
– This script allows you to check the configuration of each
computer prior to administering the tests.
District and School Technology Coordinators should work
with the network administrator to make sure labs are
configured properly and security settings will not affect
testing.
•
– Security software on each computer should be checked to
ensure EOC is added as a trusted site.
– If using AVG security software, temporarily disable the identity
protection and resident shield components.
43
District-level Technology Preparation
• Bypass the EOC IP address in the firewall
(205.140.219.21).
• Disable content filters (temporarily).
• Disable proxy servers, if possible (temporarily).
• Disable server caching (temporarily).
• Disable software that attempts to refresh desktop
images or to capture student’s screens (Deepfreeze,
Fortress, etc.).
• Deactivate programs that block access to links to MP3
files.
44
District-level Technology Preparation
(cont’d)
• Prioritize the EOC Tests System so incoming/outgoing
traffic is a high priority.
• Schedule district activities that could consume Internet
bandwidth late in the day (large print jobs, grade
uploading, video teleconferencing, etc.).
• Add a rule to the Internet filter to allow all hosts direct
access to EOC (https://www.louisianaeoc.org).
• Ensure that permissions are provided to the School
Technology Coordinator so downloads (Adobe Flash,
SVG viewer, etc.) are not blocked on lab/classroom
computers.
45
School-level Test Preparation
• Avoid using wireless networks in labs/classrooms, if
possible.
• Verify routers are working correctly and that bandwidth
load is distributed appropriately.
• Check cables in the labs/classrooms to ensure they are
secure and are the correct type (ex: CAT5e is rated for
200 Mb/s and CAT 6 cables are rated for 1 Gb/s).
• Relocate power strips in the labs/classrooms so they
cannot be easily “tripped” by students kicking them
during testing.
46
School-level Test Preparation (cont’d)
• Check computers to ensure sound devices are enabled
(not muted) and the volume is set at a medium level.
• Ensure that lab/classroom computers are configured to
minimize cheating.
− Use manila folders or other visual barriers to prevent
students from viewing other students’ computer screens.
• Ensure that each lab/classroom has a place to post
important information.
– The daily access code
– Instructions on how to properly exit a test session by
clicking the exit button and not by turning the machine
off or using Ctrl + Alt + Del
47
Technology Resources
•
EOC Technology Guidelines
– Available from the EOC Tests home page,
https://www.louisianaeoc.org, (under the
Technology resources tab)
•
EOC Tests Help Desk
– 866-810-1095 (available from 7:00
– EOChelp@LouisianaEOC.org
48
A.M.–5:00 P.M.
CT)
English II/English III EOC Field Tests
• English II
− One writing session (approximately 50 minutes)
• English III
− One writing session (approximately 50 minutes)
49
English II/English III Field Test
Key Dates
Key Dates
March 26
Test Coordinators Manual available*
April 9–20
Registration window
April 4
Test Administration Manual available*
April 13
Deadline for ordering Tests Read
Aloud/Communication Assistance scripts
April
18–April 20sessions
Eng II/Eng III Field Test window
Half-day
*An Eng II/Eng III section will be included in the Spring 2012 Test Coordinators
Manual and Test Administration Manual.
50
Field Test Assignment
• Most schools will be assigned one field test.
• Eng II FT will be assigned to approximately 33% of the
schools.
• Eng III FT will be assigned to approximately 40% of the
schools.
• US History will be assigned to approximately 33% of
the schools.
• A small percentage of schools (7%) will have to
administer both the Eng II and Eng III field tests.
− No student in these schools will have to take both of the
field tests
51
Field Test Participation and
Notification
• Schools not assigned the US History field test may
participate in the test.
− Students will have to be entered/uploaded into the EOC
Tests system by the DTC/STC.
• Assignments will be made by February 17
− Pacific Metrics will notify DTCs
− DTCs will notify schools
52
Additional Field Test Information
• Accommodated Field Test Forms (English II, English
III)
– Online Large-print form
– Tests Read Aloud/Communication Assistance Script
– Braille form is not available for field tests.
• Student score reports will not be available.
53