PBIS New Team Member Training:
Establishing a Foundation for Collaboration and Operation
Presenters: PBIS District Team
2014
Day One
New Team Member Training
This PowerPoint has been
adopted by MPS PBIS with the
guidance from:
OSEP Technical Assistance Center
Positive Behavioral Interventions &
Supports
PBIS Maryland
Fist to Five
• How has your week been going?
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5- Great
4- Good
3- Okay
2- Not good
1- Bad
0- Horrible
Introduce Yourself!
Your name
School
Your position
What do you enjoy to do to relax after work?
Learning Intention
Participants will be able to:
• Understand the importance of collaborative teaming
• Understand the characteristics of effective team
collaboration
• Identify critical team roles and responsibilities
• Identify how to support team members to participate
on the school-wide PBIS team
• Identify how to “work smarter, not harder”
Success Criteria
You know you are successful when:
• You have a clear understanding of your role as a
trained PBIS team member in your school’s
implementation of the PBIS framework
• Understand and can implement some PBIS best
practices around your school and can successfully
hold a PBIS Tier 1 Team Meeting.
6 Hours of Training
Day 1
Intros
What is PBIS?
-----• PBIS Team
– Facilitator Role
• Faculty Commitment
Day 2
Review
Day 3
Review
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Discipline Procedures
Data
Expectations
Acknowledgement
System
Behavioral Lesson Plans
Implementation Plan
Classrooms
Evaluation
-------Summary
Agenda Day 1
• What is PBIS and Key Concepts
• PBIS Team
– Who should all be on the team
– Roles on the team
• Faculty Commitment
– Involving all staff members in your PBIS
framework
– Gaining support for your PBIS framework
Expectations
• Be Respectful
– Listen to others
– Allow others to speak
– Take phone calls out of room
• Be Responsible
– Contribute to discussions
– Take notes as needed (use your Action Plan)
• Be Safe
– Take care of yourself
– Walk
Attention Signal
When I say “LISTEN”
You say “UP”
Let’s try it…
Parking Lot
• If at anytime you have additional questions or
concerns, stick on board
POP Quiz
• Who is all needed to make PBIS effective at
your school?
• Teachers
• Administrators
• Parents
• Safety
• All of the above
What is PBIS?
• Technical answer: (PBIS) provides an operational
framework for improving student academic and
behavior outcomes . More importantly, PBIS is NOT a
curriculum, intervention, or practice, but IS a decision
making framework that guides selection, integration,
and implementation of the best scientifically-based
academic and behavioral practices and interventions
for improving student academic and behavior
outcomes for all students.
What is PBIS?
• What are 1-2 things you want to know more
about with PBIS?
Write on sticky note, post
4 minutes
http://timer.onlineclock.net/
Okay, what does that really mean?
• Expectations for everyone in all settings
• Shows students how to achieve these
expectations (so they don’t have to guess)
• Acknowledges students displaying positive
behaviors
• Work closer with students in need of greater
interventions
• Everyone working together proactively
• Build a community in your building
Key Concepts
• PBIS is a framework, not a program
– Programs can fit within the framework
• School-wide systems and practices support students and
staff
– Building relationships is critical
• PBIS focuses on being proactive, not reactive
• All staff members play a key role in the climate of the
building
• Interventions are different than punishments
Tiered System of Support
• Tier 1: All Students
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Universal
• Tier 2: One Adult/
Multiple Students
• Tier 3: Multiple Adults/
One Student
# Schools Involved in PBIS (Nationally)
(August 3, 2012)
17,779
OSEP PBIS Center Aug 2012
PBIS is like………
Elements: Tier 1 Universal
1.
Establish a team to carry on the PBIS efforts in the building
2.
Establish and maintain faculty commitment
3.
Develop 3-5 school wide expectations
4.
Create area specific rules (posters in area)
5.
Create classroom specific expectation matrix (varies by grade/ subject)
6.
Create a T-Chart of Classroom vs. Office Managed Behaviors
7.
Establish a recognition/acknowledgement system
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Create lesson plans and system for teaching behavior
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Analyze Big 5 Data Monthly
10.
Continue to use PBIS language and practices throughout building
PBIS ties everything together
PBIS Leadership Team
Being a Team
• Allows you to:
– Look at old issues from a NEW perspective
– Explore the validity of “first impressions”
– Stimulate creativity
– Think outside-the-box
• Establishing a Foundation for Collaboration and
Operation (i.e., Team) is the first step
– Schools need this to sustain long-term change
Have you ever been
a part of this team?
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No agenda is prepared
Meeting starts late
No time schedule has been set for the meeting
No one is prepared
No facilitator is identified
No one agrees on anything
No action plan is developed
Everyone is off task
Negative tone throughout the meeting
Have you ever been a part of this team?
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No agenda is prepared
Meeting starts late
No time schedule has been set for the meeting
No one is prepared
No facilitator is identified
No one agrees on anything
No action plan is developed
Everyone is off task
Negative tone throughout the meeting
NOT PBIS Team
Meetings
A School-based PBIS Team
• PBIS team should remain small (3-8 members)
• Consider representatives that include:
administration, general education teachers,
special education teachers, guidance, specials
teachers, parents…
• Consider Core Team vs. Peripheral Team
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School PBIS Team Tasks
Develop the school-wide PBIS action plan
Monitor behavior data
Hold regular team meetings (at least monthly)
Maintain communication with staff and coach
Evaluate progress
Report outcomes to Administrator and Coach
Role of Team Coordinator
• You are creating a newspaper ad looking for
an team facilitator for your PBIS
implementation.
• Create a job description for the newspaper.
• What are their roles and responsibilities?
4 minutes
http://timer.onlineclock.net/
Team Coordinator- Roles & Responsibilities
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A school-based person who works on-site
Is the main contact person for the school-based team
Is familiar with the school-wide process
Facilitates team throughout the process (ensures critical
elements are in place, minutes taken, action plan created)
• Attends all trainings/meetings with their school-based teams
• Receives extended and ongoing training from MPS PBIS
Support Staff
• Is the Team Leader/ runs the meeting
• Reports to the RtI/PBIS Coach
RtI/PBIS Coach - Roles & Responsibilities
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District assigned staff member who moves across schools
Is familiar with the school-wide process
Assists team throughout the process
Attends all trainings
Attends school meetings as scheduled
Is an active and involved team member, but not the Team
Leader
• Is the main contact person for the team facilitator
• Works with all schools in region
Administration’s Roles and Responsibilities
• ALL administrators are encouraged to participate in the
process
• Administrator should play an active role in the schoolwide PBIS change process
• Administrators should actively communicate their
commitment to the process
• Administrator should be familiar with school’s current
data and reporting system
• Attend the PBIS Meetings at least 6 times per year
Team Coordinator
Recorder
Timekeeper
Data Specialist
RtI/PBIS Coach
Suggested Team Member Roles
• Team Coordinator- starts the meeting, reviews the purpose of the
meeting, facilitates the meeting by keeping the team focused on
each step
• Recorder - taking notes, transcribing the team’s responses on flip
chart paper, transparency, etc
• Timekeeper- monitors the amount of time available keeps the
team aware of time limits by giving “warnings” (i.e., “10 minutes
left”)
• Data Specialist- is trained in entering and accessing data from the
data warehouse or other data system
• RtI/PBIS Coach- district-level (external) individual that facilitates
the team through the process, becomes the school’s main contact
Team Coordinator
Recorder
Timekeeper
Data Specialist
RtI/PBIS Coach
Subcommittees
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Teaching
Communications
Acknowledgements
Data
Subcommittees
• Teaching- design and plan behavioral lessons
• Communications – acts as the point person for
communication between the team and staff
regarding PBIS and behavior issues
• Acknowledgements- create and carry out
acknowledgements
• Data- run and analyze Big 5 and other data
School-based PBIS Team
Meets Frequently
• During initial planning, teams may need to meet
more often
• Team should meet at least once a month to:
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Analyze existing data
Make changes to the existing database
Problem-solve solutions to critical issues
Begin to outline actions for the development
of a plan
Enhancing Meeting Success
• Administrator identifies how to free staff time
for participation on the PBIS Team
• Clearly schedule meeting dates and times
• Administrators remind staff of the significant
impact and ultimate success
School PBIS Team Tasks
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Hold regular team meetings (at least monthly)
Monitor behavior data
Create a monthly focus
Create/ provide behavior lessons
Maintain communication with staff and coach
Provide PD and updates to staff
Develop the school-wide PBIS action plan
Update implementation as needed
Complete the First 30 days Task list
See “PBIS Tier 1 Team Meeting Checklist”
How is your school’s PBIS Team?
At your table
• Create a mock-agenda for your next meeting
• Be sure to cover:
– Analyzing behavior data
– Choose focus areas/ behaviors
– Behavior lessons
– Adjustments to acknowledgement system
– Address any system/ procedures issues
– Any PBIS Communications needed?
• Reflect:
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Action Plan
Do your team meetings look at data?
Do your team meetings action plan?
Do your team meetings just plan acknowledgements?
Do you have roles and responsibilities within the
meetings?
• Discuss
– What have you implemented within your team
meetings that have made the meetings more
effective?
Faculty Commitment
Reflection Questions
Action Planning
Answer these questions about your SW-PBIS team, you will
have 5 minutes:
1. About what percent of your staff have bought into
PBIS?
2. What did or did not work to get faculty buy-in?
3. What does your team need to do to get more faculty
input on the critical elements?
4. How does your team share data with the faculty?
5. What strategies might help you get greater faculty buyin?
Reflection Questions Referral Process
Answer these questions about your PBIS team, you will have 5
minutes:
1. Has your PBIS team developed a coherent discipline referral
process that includes procedures for handling minor, major
and crisis situations?
2. Has the discipline referral process been reviewed with all
faculty this school year?
3. Are all faculty following the current discipline referral
process? Explain why or why not.
4. If faculty are not following the process what do you think
needs to be done so that all faculty are following it? Do you
think the team needs to review and possible revise the
process? If yes, what suggestions do you have to make it
better?
Team Discussion
Discuss:
– What are some strategies to get more staff
involved in your PBIS?
– How will we make it easy for staff to
implement?
• When will overview be provided to all staff?
Sharing Data with Staff
• Behavior data should be shared with staff
monthly
– Staff meeting
– Bulletin board in staff lounge
– Emails
• Update staff on school-wide PBIS
– Acknowledgements
– Focus behaviors/ areas
– Provide behavior lessons to be taught
Increasing staff buy-in quick tips
• Have a PBIS calendar of all events and lessons
completed in advance
• Provide simple classroom strategies for behavior
management
• Have all staff involved in T-Chart creation
• Use data to show the need
• Build more knowledge of PBIS
• Staff acknowledgements (coincide with student
acknowledgements)
Faculty Feedback
• Team should get feedback / thoughts from staff
members on a regular basis
– A formalized survey each semester
– A suggestion box
– Pass out note cards at a staff meeting
• Get input on
– What acknowledgements work (staff and students)?
– How are the lessons going?
– What behaviors are you seeing that aren’t in the data?
Activity
• How can you increase excitement of PBIS in
more staff members? How can you get more
staff members involved in PBIS around the
school and in their classroom?
4 minutes
http://timer.onlineclock.net/
Summary
• PBIS is a framework and not a program
• PBIS directs everything you do within a
building
• Team should represent entire staff
• Meetings should be data-driven with decisions
being made
• Involve all staff members every month in PBIS
updates and data
• * Inconsistency and lack of direction can impede overall school
improvement!
Resources
• Please visit our RtI/ PBIS Site:
http://mps.milwaukee.k12.wi.us/en/Families/FamilyServices/Intervention---PBIS.htm
• MPS PBIS YouTube Channel
– http://youtube.com/mpspbis
• MPS PBIS Pinterest Page
– http://pinterest.com/mpspbis/
• Monthly Newsletter (available on RtI Website)
• Contact your RtI/PBIS Coach
Any Questions
Time Cards
Signed and Dated
Employee ID#
Print Name
School Name/ Site ID
Title of Presentation
MPS Board of School Directors
Senior Team
Michael Bonds, Ph.D., President, District 3
Meagan Holman, Vice President, District 8
Mark Sain, District 1
Jeff Spence, District 2
Annie Woodward, District 4
Larry Miller, District 5
Tatiana Joseph, Ph.D., District 6
Claire Zautke, District 7
Terrence Falk, At-Large
Darienne B. Driver, Ed.D., Acting Superintendent
Erbert Johnson, CPA, Chief of Staff
Tina Flood, Chief Academic Officer
Karen Jackson, Ph.D., Chief Human Capital Officer
Ruth Maegli, Acting Chief Innovation Officer
Michelle Nate, Chief Operations Officer
Gerald Pace, Esq., Chief Financial Officer
Keith Posley, Ed.D., Chief School Administration Officer
Sue Saller, Executive Coordinator, Superintendent’s Initiatives