SESSION TWO
Management of AIS RTO VET Delivery Sites
Annual School Self-Assessment
Industry Curriculum Information Guide - ICIG
Site Validation
© The Association of Independent Schools of NSW
ICIG
School Self Assessments
Site Validation Visitations
School Consultation Visits
© The Association of Independent Schools of NSW
The AIS RTO has developed a number of processes which aim to
assess the current conditions and standards of VET Delivery across the
RTO and provide a mechanism for continual improvement.
SCHOOL SELF ASSESSMENT
What is the same? What is different?
Modelled on the standards with evidence embedded
Annual Assessment - Due Date: April 11th 2014
Basis for VETiS Funding - $200
Action Plan
© The Association of Independent Schools of NSW
SITE VALIDATION VISITATIONS
A member of the AIS RTO team undertakes site validation visits at
selected schools each year to formally review VET delivery
10 – 12 schools annually
Within two weeks of a site validation visit a feedback report is
provided to the principal.
© The Association of Independent Schools of NSW
SCHOOL CONSULTATION VISITS
The AIS VET consultants work closely with schools across
a range of areas such as new courses, student enrolments
and teachers delivering VET.
Approximately 2- 3 visits a year
Network meetings and course specific validation meetings
© The Association of Independent Schools of NSW
ICIG - Industry Curriculum Information Guide
Due Date: April 11th 2014
Schools complete an annual Industry Curriculum Implementation
Guides (ICIG) for each vocational course being delivered.
Checklist for managing access to the required resources –
‘Onsite/ Off site’
© The Association of Independent Schools of NSW
Self - Assessment Tool
http://www.surveygizmo.com/s3/1530488/2014-AIS-RTO-SCHOOL-Self-Assessment-Report
© The Association of Independent Schools of NSW
LINK to Self - Assessment Tool
© The Association of Independent Schools of NSW
Group 1.
SNR 15 The RTO provides quality
training and assessment across all of its
operations, as follows:
Based on the school evidence reviewed; identify
areas for improvement and how these
improvements will be actioned.
EVIDENCED AT SCHOOL LEVEL
Course evaluations are completed by
students.
Yes/ No
School provides opportunities for parents
and employers to provide feedback.
Yes/ No
1.
Outline the strategies that the school could
undertake to improve data collection and analysis.
What do you do with information?
15.1 The RTO collects, analyses, and
acts on relevant data for continuous
Schools complete Learner and Employer
Satisfaction Surveys and/or Destination
surveys
Yes/ No
The school analyses eBOS data including
evaluation of completion and noncompletion rates.
Yes/ No
School reviews the previous year’s action
plan and amends the continuous
improvement register.
Yes/ No
The School implements action arising from
VET meeting.
Yes/ No
improvement of training and
assessment.
CONTINUOUS IMPROVEMENT
© The Association of Independent Schools of NSW
Group 2.
2.
The school uses of AIS RTO Training
and Assessment Strategies (TAS) and
Assessment plan for each course
delivery at the school site.
Yes/ No
What would you need to do if your school has
decided to implement an alternate AIS RTO TAS?
15.2 Strategies for training and
TAS
assessment meet the requirements of the
relevant Training Package or VET
accredited course and have been
developed through effective consultation
The school uses the AIS RTO approved
school developed TAS, reflecting local
needs and effective consultation with
industry
Yes/ No
The school retains evidence of local industry
input is evident in the TAS.
Yes/ No
with industry.
STRATEGIES FOR TRAINING AND
ASSESSMENT
© The Association of Independent Schools of NSW
TAS – Training and Assessment Strategy
© The Association of Independent Schools of NSW
Group 3.
15.3 Staff, facilities, equipment and
training and assessment materials used
by the RTO are consistent with the
requirements of the Training Package
or VET accredited course and the RTO’s
own training and assessment strategies
and are developed through effective
consultation with industry
STAFF, FACILITIES, EQUIPMENT AND
TRAINING AND ASSESSMENT
MATERIALS
All VET Teachers that are delivering
training and assessment hold the most
current qualifications
Yes/ No
Where a new teacher is undertaking VET
training and delivering, the school has
Implemented a ‘Working under
supervision agreement’.
Yes/ No/
NA
3.
your school had a new teacher to VET and One
The school ensures VET teachers have
uploaded their qualifications details and
evidence – Certified Testamur on the VET
Teacher Database
Yes/ No
The school ensures VET teachers maintain
VET industry currency and update a
Professional Development Log annually.
Yes/ No
The school completes Industry Curriculum
Information Guides (ICIG) for each VET
qualification delivered.
Yes/ No
School safety protocols are consistent with
those identified in the relevant training
package. Eg; SDI (Safety Data Information),
OnGuard, SOP (Standard Operation
Procedures)
Yes/ No
A MOU/letter of agreement is in place
outlining external access to facilities
when adequate facilities are not available
at the school delivery site.
that required upgrading of their qualifications.
ICIG
Yes/
No/NA
Industry relevant support materials and
resources are used in the delivery of the
qualification.
Yes/ No
The school undertakes risk assessments of
internal and external environments.
Yes/ No
© The Association of Independent Schools of NSW
Explain the process that would need to follow if
ICIG
© The Association of Independent Schools of NSW
ICIG
© The Association of Independent Schools of NSW
AHC20410 Certificate II in Horticulture
the RTO training and assessment strategy, developed using appropriate assessment tools
to allow students to properly demonstrate achievement of units of competency, is being
implemented and students have been informed of the assessment for the qualification they
are currently undertaking.
information on intended qualifications, units of competency to be delivered and units of
competency achieved is being progressively entered into eBOS-VCS via Schools Online in
accordance with the timeline advised by the NSW Board of Studies.
ICIG
© The Association of Independent Schools of NSW
Group 4.
15.4 Training and assessment is
4.
delivered by trainers and assessors who:
a)
have the necessary training and
Suggest a model for schools to adopt to ensure
assessment competencies as
VET teachers engage in regular meetings and
determined by the National Quality
Council or its successors and
b)
The school provides opportunities to
participate in VET network meetings.
Yes/ No
have the relevant vocational
Include a list of suitable professional activities
competencies at least to the level
that would assist VET teachers in maintaining
being delivered or assessed and
c)
their industry currency.
can demonstrate current industry
skills directly relevant to the
training/assessment being
undertaken and
d)
continue to develop their
vocational education and training
(VET) knowledge and skills as well
network sessions.
School processes are followed to confirm
certifications required under licensing
requirements, eg; police /working with
children checks, white card (WHS
card), etc
as their industry currency and
trainer/assessor competence.
TRAINER COMPETENCE
© The Association of Independent Schools of NSW
Yes/ No
Group 5.
An assessment plan is developed for
each VET qualification being delivered.
15.5 Assessment including Recognition
Assessment Task notifications are
developed for all assessment
tasks/instruments.
Yes/ No
5.
Yes/ No
of Prior Learning (RPL):
a)
meets the requirements of the
What would a school need to do to ensure tasks
Assessment Tasks are mapped against
performance criteria and required skills &
knowledge.
Yes/ No
relevant Training Package or VET
accredited course
b)
What can the school do to establish benchmark
Benchmark responses are established for all
assessment tasks/instruments.
Yes/ No
Competency records are maintained for
each cohort.
Yes/ No
the rules of evidence
Validation Dates
meets workplace and, where
relevant, regulatory requirements
A systematic process of Assessment
Validation is in place
Yes/ No
A systematic process of Assessment
Moderation is in place
Yes/ No
The school has policies and procedure for
RPL and CT (Credit Transfer)
Yes/ No
The school maintains RPL and CT Register
Yes/ No
and
d)
responses for each task?
is conducted in accordance with
the principles of assessment and
c)
are mapped against performance criteria?
is systematically validated.
ASSESSMENT & RPL
© The Association of Independent Schools of NSW
© The Association of Independent Schools of NSW
Validation
© The Association of Independent Schools of NSW
Validation Dates
Schedule of AIS RTO
Assessment Tasks Validation and Moderation Workshops 2014
Workshop
Date
Time
Venue
Newington College
Construction
13th/14th May
9.00am - 4pm
200 Stanmore Rd, Stanmore
Trinity Grammar
Entertainment
15th /16th May
9.00am – 4pm
119 Prospect Road, Summer Hill
Information and
Trinity Grammar
15th /16th May
9.00am - 4pm
Digital Technology
119 Prospect Road, Summer Hill
Trinity Grammar
Primary Industries
15th
/16th May
9.00am – 4pm
119 Prospect Road, Summer Hill
Trinity Grammar
Electrotechnology
15th
/16th May
9.00am – 4pm
119 Prospect Road, Summer Hill
© The Association of Independent Schools of NSW
Group 6.
SNR 16 The RTO adheres to principles of
access and equity and maximises
outcome for its clients, as follows:
Based on the school evidence reviewed; identify
areas for improvement and how these
improvements will be actioned.
EVIDENCED AT SCHOOL LEVEL
The school has enrolment and subject
selection procedures in place.
Yes/ No
The school uses student profile information
and careers counselling to identify VET
delivery options that will best met student
needs.
Yes/ No
6.
Outline a process for providing VET Course
information and counselling to students?
16.1 The RTO establishes the needs of
clients, and delivers services to meet
these needs.
ESTABLISHING THE NEEDS OF
CLIENTS
16.2 The RTO continuously improves
client services by collecting, analysing
and acting on relevant data.
Refer to SNR 15.1
The school considers local and industry in
considering VET delivery options.
Yes/ No
In supporting School Based Apprentices or
Trainees the school liaises with the
Apprenticeship Centre, employer and RTO
as appropriate.
Yes/
No/NA
The school has mentoring and
management processes for the School
Based Apprentice or Trainee SBAT.
Yes/
No/NA
The school conducts a work readiness
program prior to work placement
Yes/ No
The services of the WPSP (Work
Placement service Provider) are used as
appropriate.
Yes/ No
The school acts on data collected and client
feedback to improve VET delivery.
Yes/ No
CONTINUOUS IMPROVEMENT
© The Association of Independent Schools of NSW
How do you manage and support a SBAT
Students in your school. What are the key
improvements that could be made?
Group 7.
16.3 Before clients enrol or enter into an
agreement, the RTO informs them about
The school provides subject selection
handbooks and/ or VET Course
Information Flyers.
Yes/ No
7.
the training, assessment and support
services to be provided, and about their
rights and obligations.
How can the School VET Handbook be improved
The school provides VET Course
Assessment information, for example;
Competency Based Assessment, RPL and
Complaints and Appeals.
Yes/ No
The school provides the employer with the
Guide to workplace learning.
Yes/ No
The school receives an employer work
placement report for each student.
Yes/ No
The school provides a work placement
journal for each course delivered.
Yes/ No
The school engages in Work Placement
visitation
Yes/ No
Where the AIS is the RTO for school based
apprentices and trainees the school provides
regular feedback to the employer in regards
to areas such as; student competency
achievement and VTO requirements.
Yes/ No/
NA
to meet the rights and obligations of the client.
(Student)
RIGHTS AND OBLIGATIONS
16.4 Employers and other parties who
contribute to each learner’s training and
What are the expectations for work placement and
assessment are engaged in the
development, delivery and monitoring of
training and assessment.
EMPLOYERS AND OTHER PARTIES
© The Association of Independent Schools of NSW
visitations?
Group 8.
The school provides student /parent
/employer guides to workplace learning.
Yes/ No
Reasonable adjustments are made to
support students with special needs, eg;
IEP (Individual Education Plan)
Yes/ No
Specialist support for LLN (Language,
Literacy and Numeracy) & special needs is
accessed as appropriate.
Yes/ No
Feedback and assessment results are
provided for each assessment task.
Yes/ No
School reports reflect the achievement of
units of competency for the qualification.
Yes/ No
16.5 Learners receive training,
8.
assessment and support services that
meet their individual needs.
What types of improvements could be made to
better support students with special needs.
SUPPORT SERVICES
16.6 Learners have timely access to
current and accurate records of their
participation and progress.
LEARNERS ACCESS TO RECORDS
16.7 The RTO provides appropriate
The school has an appropriate
complaints and appeals process
Yes/ No
mechanisms and services for learners to
have complaints and appeals addressed
efficiently and effectively.
The school maintains an evidence register of
complaints and appeals.
COMPLAINTS AND APPEALS
© The Association of Independent Schools of NSW
Yes/ No
Group 9.
SNR 17 Management systems are
responsive to the needs of clients, staff
and stakeholders, and the environment in
which the RTO operates, as follows
17.1 The RTO’s management of its
Based on the school evidence reviewed; identify
areas for improvement and how these
improvements will be actioned.
EVIDENCED AT SCHOOL LEVEL
The AIS RTO and the school have a current
signed MOU.
Yes/ No
9.
operations ensures clients receive the
Who has the responsibility for data collection and
services detailed in their agreement with
the RTO.
The school has a clearly defined VET
management structure.
Yes/ No
MOU accuracy within the school?
An external MOU is established when training
ORGANISATION'S MANAGEMENT
Regular VET meetings are held and
agenda and minutes retained.
services are sourced outside the school /RTO.
Yes/ No
What issues should this external MOU address?
17.2 The RTO uses a systematic and
continuous improvement approach to the
management of operations. Refer to SNR
Yes/ No
15.1
CONTINUOUS IMPROVEMENT
17.3 The RTO monitors training and/or
assessment services provided on its
behalf to ensure that it complies with all
aspects of the VET Quality Framework
The school has MOU/letter outlining services
provided under a partnership arrangement by
another RTO or external provider. Eg; White
card, Espresso coffee and joint delivery.
PARTNERSHIPS.
© The Association of Independent Schools of NSW
Yes/ No
Group 10.
The school undertakes reliable and
timely procedures for the transfer of
enrolment and assessment data -eBOS
Schools Online.
10.
Yes/ No
Outline a ‘best practice model’ for;
17.4 The RTO manages records to ensure
their accuracy and integrity.

eBOS data entry

record keeping

maintaining student competency task
evidence
The school has archived all student
evidence of competency tasks and
achievement, for 6 months beyond
achieving the unit/ qualification.
Yes/ No
The school maintains data security and
integrity arrangements for student records.
Yes/ No
RECORDS MANAGEMENT
© The Association of Independent Schools of NSW
SNR 21.1 and 24.1
SNR 21
Insurance
Based on the school evidence reviewed; identify
areas for improvement and how these improvements
will be actioned.
EVIDENCED AT SCHOOL LEVEL
21.1
The NVR registered training
organisation must hold public liability
insurance throughout its registration
The school holds Certificate of Currency
for Public Liability.
Yes/ No
The school uses accurate marketing materials
to inform clients of the VET courses offered.
Yes/ No
period.
INSURANCE
24.1 The NVR registered training
organisation must ensure its
marketing and advertising of AQF and
VET qualifications to prospective
clients is ethical, accurate and
consistent with its scope of
registration.
MARKETING
© The Association of Independent Schools of NSW
ACTION PLAN
© The Association of Independent Schools of NSW
Continuous improvement and
change
Happens to all of us in VET.
Change and Upgrades are a part of VET life.
‘In many cases it makes things work better’
In the future you can expect –
 New NVR standards when developed and published for RTOs
 Improvements to the functionality of the document
© The Association of Independent Schools of NSW
PANEL SESSION
What to expect at delivery sites
during the ASQA re-registration
Donna Nevell
Belinda Brown
Angus Van Der Schyff
Barry Woods
Joy Evans
Kim Barry
Kevin Turner
Ross Mayall
© The Association of Independent Schools of NSW
Contact Details
Veronica Niessen
Consultant: VET
vniessen@aisnsw.edu.au
Heather Chand
Consultant: VET
hchand@aisnsw.edu.au
Level 12, 99 York Street, Sydney NSW 2000
Phone (02) 9299 2845 Fax (02) 9290 2274
Web aisnsw.edu.au Email vet@aisnsw.edu.au
ABN 96 003 509 073
© The Association of Independent Schools of NSW
ASQA AUDIT
© The Association of Independent Schools of NSW
ASQA AUDIT
© The Association of Independent Schools of NSW