MAKING THE MOST OF
eBOS Schools Online
25th February 2014
3.30 – 5.00pm
© The Association of Independent Schools of NSW
Welcome to the MAKING THE MOST OF
eBOS Schools Online - WEBINAR
While you are waiting could you please
type in your name and school as a
record of your participation.
Thank you
© The Association of Independent Schools of NSW
AIS VET CONSULTANTS
AIS provides VET support to approximately 90 AIS Schools
Business Services, Construction Pathways, Early Childhood, Electro technology, Entertainment, Financial,
Hospitality, Services, IDT, Metal & Engineering, Primary Industries, Retail, and Tourism
VET Support Team
Julie Sheridan and Rebecca Dunn
Veronica Niessen ~ VET Consultant AIS
Heather Chand ~ VET Consultant AIS
Phone: (02) 92992845
Phone: (02) 92992845
Mobile: 0418 873 442
Mobile:0457 819 971
Email vniessen@aisnsw.edu.au
Schools Regions Include:

Central West –Dubbo, Metropolitan
North & North West, Metropolitan
West, Hunter, Central Coast,
Riverina
© The Association of Independent Schools of NSW
Email hchand@aisnsw.edu.au
Schools Regions Include:

Far North Coast, North West Region,
South Coast, Inner City/ Met East/
West, Met South West, South
Highlands
eBOS Electronic Recording System
ebos
1. AIS RTO authorises courses,
qualifications and competencies that a
school can deliver
2. Schools enrol students into courses,
qualifications and competencies.
Schools submit achievement.
Student
• details
• enrolment
• achievement
© The Association of Independent Schools of NSW
3. AIS NSW have access for reporting
purposes
The RTO Online
The AIS RTO provides access to the qualifications being delivered
at the school; – based on the returned Data Collection
What if I can’t
see the
qualification that
is being
delivered at the
school ?
© The Association of Independent Schools of NSW
The RTO Online
For each Qualification the AIS RTO will provide access to the School by selecting
YES.
Ensuring correct qualification is opened for the course being delivered – TAS .
 The qualification
may not have
been selected on
the courses
offered by your
school.
 The wrong
qualification may
have been
selected by the
school
 The qualification
has not been
made available
by the RTO.
© The Association of Independent Schools of NSW
The RTO Online
What about other UNITS added to a schools TAS?
(Training and Assessment Strategy )
All the units that the AIS RTO has included for each VET
Course TAS will be opened to schools that have returned
their VET Data Form.
If you are delivering different units other than those listed
on the RTO TAS, they must stated on the returned TAS.
The Change must be supported by Industry Consultation
 The delivering teacher must hold the unit on their
qualification transcripts.
© The Association of Independent Schools of NSW
Information provided by:
Board of Studies, Teaching and Educational Standards
(BOSTES)
 Schools Online is currently open for entry of VET
courses, qualifications and entered competencies. All
VET Framework and VET Board Endorsed courses need
to be added to a student’s record via
Schools Online by Friday, 14 March 2014.
 By the end of Term 1, schools are required to enter the
VET competencies that are being delivered in 2014 for
each enrolled student.
 Outcomes for VET competencies can be submitted
progressively until the closing date at the end of the year.
© The Association of Independent Schools of NSW
Schools Online
 The landing page for schools on line can look different depending
on the level of access your principal has provided.
 Most of the Schools on line work that you do will be in the
Vocational Education (VET) section and change a students
enrolment
© The Association of Independent Schools of NSW
Schools Online
What if you can’t find the VET course being delivered at the
school?
It could be because the course has not been selected on the
Courses Offered at your school.
 Remember to
get the course
number correct.
 Check the
attached BOS
Preliminary and
HSC ICF course
numbers – 2014
© The Association of Independent Schools of NSW
eBOS Schools Online
Entering Units of competency
Select Competencies by students from
the landing page for schools on line.
 Select the Year
and Cohort –
Reload
 Select the
course.
© The Association of Independent Schools of NSW
eBOS Schools Online
Entering Units of competency
 Select the VET Course
that you intend to enter
competencies for.
Reload.
 If the course is in
transition you will need to
select the qualification
that the students will be
exiting the course with.
High Importance
© The Association of Independent Schools of NSW
eBOS Schools Online
Entering Units of competency
 It is possible to complete
entries using the
99999999 for All Active
students in this course
function.
 CAREFULL about doing
this for achievements, as
it is easy to make errors
for individual students
 Enter all the units being
delivered by ticking the
left hand box.
© The Association of Independent Schools of NSW
eBOS Schools Online
Entering Units of competency – Transition Hospitality
 For the Hospitality transition you need to select the new qualification
 Where a student has achieved a unit of competency in 2013 / old Qualification
SIT20207 and it is equivalent to the new unit, it is entered and marked as Credit
Transfer in the outcome status.
 If the unit was not achieved in 2013, it MUST be entered as the new unit code
and name for 2014, understanding that most have new names and codes.
 If unit is not equivalent to the New Qualification the trainer/teacher MUST
ensure that the HSC content for the old and the AQF requirements have been
delivered and assessed for the new qualification.
© The Association of Independent Schools of NSW
eBOS Schools Online
Entering Units of competency
Remember to
always
SAVE
© The Association of Independent Schools of NSW
eBOS Schools Online
Selecting a RTO
The AIS is the RTO for
most courses delivered
in AIS Schools:
• Business Services,
• Construction Pathways
• Early Childhood
• Electro technology
• Entertainment
• Financial Services
• Hospitality
• IDT
• Metal & Engineering
• Primary Industries
• Retail
• Tourism.
 Some VET Courses are delivered by external RTOs. For example; MTA for
Automotive.
 When entering your VET Competency units you need to select the correct RTO. A
school can select more than ONE RTO, but will need to select one as the default –
usually the most commonly accessed RTO.
© The Association of Independent Schools of NSW
eBOS Schools Online
Another step in the process of selecting an external training
provider / RTO
When selecting an outside school or TAFE, the search schools functions needs to be
selected and entered into the individual students enrolment
© The Association of Independent Schools of NSW
eBOS Important Dates

Schools Online is currently open for entry of VET courses, qualifications and entered
competencies. All VET Framework and VET Board Endorsed courses (Preliminary
and HSC) need to be added to a student’s record via
Schools Online by Friday, 14 March 2014.

By the end of Term 1, schools are required to enter the VET competencies that are
being delivered in 2014 for each enrolled student.

Outcomes for VET competencies can be submitted progressively until the closing
date at the end of the year.
DATES YOU NEED TO KNOW
 11th August - 12th September 2014 - Submit HSC VET examination
estimate marks
 15th September - 24th October 2014 - Submit VET competencies and
Work placement hours for Year 11
 11th August - 7th November 2014 - Submit VET competencies and
Work placement hours for Year 12
© The Association of Independent Schools of NSW
The AIS RTO VET Team has a new Email Address
VET@aisnsw.edu.au
How it will be used:
As the portal for sending data such as;
• VET Data Collection forms
• Teacher Training applications
• TAS -Training and Assessment Strategies
Sending Information such as;
• Monthly newsletter
• Funding Letters
• Webinar support information
Your VET Consultant will still be the first point of
call to assist schools in the delivery of VET and
compliance issues.
© The Association of Independent Schools of NSW
Contact Details
Veronica Niessen and Heather Chand
VET Consultants
Level 12, 99 York Street, Sydney NSW 2000
Phone (02) 9299 2845 Fax (02) 9290 2274
Web aisnsw.edu.au Email ais@aisnsw.edu.au
ABN 96 003 509 073
© The Association of Independent Schools of NSW