District Test
Coordinator and
State Test
Coordinator Training
Fall 2014
Roles and Responsibilities
1
Roles in Assessment
DTC—District Test Coordinator
STC—School Test Coordinator
• Acts as DTC for Charter/BIE Schools
• All schools within a district have STCs
TA—Test Administrator
Proctor
Others involved in testing
2
DTC/STC Role
DTC and Charter/BIE STC is in charge of ALL
INDIVIDUALS INVOLVED IN TESTING.
• Train EVERYBODY
• Plan, order, communicate, prepare,
oversee, record, organize, etc.
• Troubleshoot
• Call the PED with questions
• Report issues to the PED
3
DTC/STC Role
Be Proactive!!
•
•
•
•
Learn about Assessments
Keep Calendar Handy!
Read all Manuals
Familiarize yourself with
Forms
• Read PED Newsletters
4
Cohort Terminology
Grade
Testing Terminology
3–8
3–8
9
H1
10
H2
11
H3
12
H4
(13)
H5
(14)
H6
(15)
H7
5
Roles and
Responsibilities
• DTC Responsibilities
• STC Responsibilities
• TA Qualifications and Responsibilities
• Proctor Qualifications and Responsibilities
• Principal Responsibilities
• Superintendent Responsibilities
6
Roles and Responsibilities
All responsibilities are outlined
in statute
6.10.7 NMAC: State Rules for Test
Security and Administration
PED Produced Checklists Based
on 6.10.7 NMAC and Common
Irregularities.
7
DTC Requirements
• Professionally licensed
• Gainful employee of district
or school
• Appointed by
superintendent (public) or
director of school (charter
and BIE)
8
DTC General
Responsibilities
• Receive PED training 2x year
• Be completely knowledgeable of 6.10.7 NMAC
• Communicate to district, schools, parents
• Develop District Test Security Policy or Checklist
• Responsible for test material orders, inventory, and
security at all times
• Ensure consistency of test administrations
• Primary liaison with the PED and test vendors
• Set standard for professionalism and be motivational
leader
9
Test Coordinator Training
Responsibilities
• Provide training to STCs and Principals 2x year
• Disseminate 6.10.7 NMAC to all staff
• Provide clear directions on what is allowed/not allowed
• Provide manuals to staff in advance of training
• Assist public STCs with training materials
• Provide and review testing schedules and calendars
• Ensure availability of allowable support materials/tools
(calculators, rough draft paper, No. 2 lead pencils, etc.)
• Develop and enforce local secure tracking procedures
(demonstration with substitute test materials is ideal)
10
DTC Test Administration
Responsibilities
•
•
•
•
•
•
Inspect schools’ accommodations documents
Ensure accommodations are administered appropriately
Ensure schools have posted conspicuous signs near copy
machines, entry doors, office and classroom doors
Ensure TAs and Proctors have appropriate certification and
training
Inspect schools to ensure secure storage of assessment
materials. Check tracking procedure
Report irregularities to the PED/conduct investigations
11
DTC Post-Test
Responsibilities
• Ensure all students were
tested
• Verify/complete student
labels/biogrids
• Return all secure materials
to vendor according to
directions
• Follow-up with the PED for
all irregularities
12
DTC Documentation Responsibilities
• Ensure assessment records are organized and filed
properly for 5 years
• Maintain STC training agendas and TA signatures
• Account for all confidentiality forms for individuals
involved in handling assessment materials (5 years)
• Submit completed Verification Forms to PED
• UPDATE: Principal and Superintendent’s
Verification Forms signed within 10 days AFTER
testing is completed
13
STC Requirements
• Professionally
licensed
• Gainful employee
of district or school
14
STC General Responsibilities
• Be completely knowledgeable of 6.10.7 NMAC
• Follow STC Checklist; document completion of tasks
• Communicate assessment information to staff and
students
• Enforce state and district policies (test security, cell
phone, etc.)
• Be responsible for test material security, tracking, and
protection at all times within school
• Primary liaison with DTC
• Develop student/teacher and room testing assignments.
• Set standard for professionalism
15
STC Training Responsibilities
• Provides training to TAs and Proctors 2x year
• Review 6.10.7 NMAC with TAs and Proctors
• Disseminate and trains TA/Proctor Checklist
• Provide manuals in advance of training and review
manuals during training
• Train local secure tracking procedures (demonstration
with substitute test materials is ideal)
• Review student and room testing assignments
• Review accommodations and proper administration of
accommodations (Section 504 Plans, IEPs, ELL Plans)
• Provide clear instructions on what is/is not allowed
16
STC Admin. Responsibilities
• Post conspicuous signs near copy machines, entry doors,
office and classroom doors
• Actively monitor consistent, proper, and standardized
administration across school and correct administration of
accommodations (visit classrooms during test sessions)
• Distribute allowable support materials/tools when
appropriate by session and grade (calculators, rough draft
paper, No. 2 lead pencils, etc.)
• Securely store assessment materials daily; follow tracking
procedures at all times
• Report irregularities to DTC and conduct investigations
• Verify Student Pre-ID Labels and Roster for accuracy
17
STC Post-Test Responsibilities
• Ensure all students were
tested
• Apply student labels
• Complete biogrid
• Return all secure materials,
including rough drafts,
to DTC
• Recycle manuals
18
STC Documentation
Responsibilities
• Develop STC Training Agenda and TA/Proctor signin sheets for training; capture all signatures and
provide evidence of STC training to DTC
• Capture all required signatures of Verification
Forms and provide to DTC
• Maintain local secure materials tracking system
within school; provide to DTC upon request
19
Test Administrator
Qualifications
• Professionally-licensed educators
• Gainful employees of district or school
• Counselors, coaches, contractors, service
providers with valid educational licenses
• Teachers on waivers or intern licenses
• Long-term subs with teaching license,
not substitute license
20
TA Responsibilities
• Administer assessments to assigned students according
to directions and manuals
• Offer accommodations as directed
• Maintain security of assessment materials
• Protect confidentiality of students
• Read the DFA script as written
• Strictly monitor students during testing
• Maintain an appropriate and fair testing environment
• Report irregularities immediately to STC and principal
• Set standard for professionalism
21
Proctor Qualifications
• Any staff or community
member who has
been trained in proper test
administration
and test security
• Must sign Confidentiality
Agreement
22
Proctor Responsibilities
• Assist TA, but not act as test
administrators
• Hall monitor/restroom escort
• No parents in child’s or
relative’s classroom
23
All Individuals
Involved in Testing
• Maintain “Materials Chain
of Custody”
• Sign Confidentiality
Agreement
24
Principal & Superintendent
• Verify that procedures are followed
correctly
• Sign Verification forms
• Superintendent’s Verification—send to
the PED
• Principal’s Verification—maintain at
school/district
25
Questions?
26