ENGAGING EU PROJECT
Dr. Leny Yuliati
WORKSHOP ON SECURING EU AND
INTERNATIONAL FUNDS
February 10, 2014
INTRODUCTION
THE EUROPEAN SEVENTH
FRAMEWORK PROGRAM
(FP7) 2007-2013
RESEARCH
COLLABORATION WITH
ASEAN
Researchers from Southeast
Asia are active participants of
the European Union Seventh
Framework
Program
for
Research and Technological
Development (FP7).
Thailand
is
the
biggest
recipient, followed by Vietnam,
and Malaysia.
FP7 FUNDING
INTERNATIONAL FUNDING
2011
Received research grant from Nippon Sheet Glass Foundation
for Materials Science and Engineering.
“individual grant”
2011
Received research grant from TWAS, The Academy of
Sciences for the Developing World.
“individual grant”
2013
Received research grant from European Union (EU-FP7 grant).
“group grant”
SHARING (Securing EU Grant):
-Research Proposal Calling (initial stage)
-Preparation of Proposal & Administrative Matters (second stage)
-Research, Meeting, and 6-Months Reports (third stage)
-Final report and disseminations (fourth stage)
RESEARCH PROPOSAL CALLING
(1)
NMP.2012.2.2-6 Photocatalytic materials for depollution
Technical content/scope: The photocatalyst-based destruction of noxious
organic compounds in air, water or soil is a versatile and clean technology,
which can be applied to the treatment of a large variety of chemicals, including
not fully biodegradable or toxic compounds. This technological approach
appears extremely promising for the recovery of polluted media in industrial
environments or in difficult to reach areas such as e.g. in the case of accidental
oil spills in remote zones, as unfortunately witnessed in the recent past.
Successful and timely intervention can indeed avoid major damages to people,
the environment and the economy. Furthermore, remote areas may lack power
supplies so that the possibility of using solar light or other naturally available
energy would be advantageous. As a non-binding example, nanostructured
photoactive films can be mentioned to improve light harvesting and charge
separation, and to extend the photoactivity into the visible light region by
altering the band structure of the materials, as well as to develop improved
photoreactor units using solar light.
RESEARCH PROPOSAL CALLING
(2)
The research proposals should unite EU and ASEAN researchers around
the common goal of generating new knowledge on photocatalytic materials and
processes, and delivering improved ways to enhance the efficiency. Reaction
temperatures are critical and photocatalysis should take place at normal
environment temperatures. Cooperation of scientists from different fields is
welcome in order to profit from innovative inter-disciplinary or 'converging'
approaches.
Funding Scheme: Small or medium-sized collaborative projects – Specific
International Cooperation Actions (SICA) to promote the participation of
emerging economies and developing countries: ASEAN countries.
Consortia must include at least two participants from different ASEAN
countries.
RESEARCH PROPOSAL CALLING
(3)
Invitations/recognitions from CV:
Dear Leny Yuliati,
I am coordinating a proposal to be submitted to the EU FP7 call
'Photocatalytic materials for depollution' (see call text below). We have 11
partners
from
EU
countries,
including
3
ASEAN
partner
countries. Currently we do not have a Malaysian partner, and Malaysia is
able to receive funding from the EU in this call. I have read with interest
your CV and publication record in visible light active nanophotocatalytic materials. I would like to invite you to participate in
our proposal. Our partnership includes top research organisations in
Europe working on solar photocatalysis, including University of Ulster,
CNRS France, CIEMAT-PSA Spain, and others. The proposal will focus
on the development and testing of nanomaterials for solar photocatalytic
water treatment, reactor modelling and design, and pilot scale testing
under real sun. The deadline for the 1st stage proposal is 8th November, so
if you are interested, please contact me as soon as possible.
RESEARCH PROPOSAL CALLING
(4)
Recommendation from friends:
Thanks for your prompt response. Dr Yuliati has very strong experience
in photocatalysis and material preparation from her CV. And she did
her JSPS in Domen group, which who I have ongoing collaborative
work. I think she would be very important for the international project. I will
send her CV to the PI.
The PI and me both recognise Dr. Leny Yuliati would give a very
good contribution to the project and the PI is very happy to have her
in the team. Hope we all members will receive the first email from the PI
by the end of this week, with some research strategies suggested by him
and me.
PREPARATION OF PROPOSAL
(1)
Getting Started with Proposal
Dear Consortium Members,
Thank you all for joining this consortium for the FP7 ERC call for
"NMP.2012.2.2-6 Photocatalytic materials for depollution" (for details see the
attached PDF file)! I believe we have a very strong consortium with a great
variety of expertise covering nearly all important aspects (synthesis,
characterization, theory) relevant to the development of photocatalysts.
As you know, the application procedure is a two-step process. First a
preliminary proposal (10+2 pages) will be submitted (deadline is 8 November
2011).
Two things are important:
(1)The project must be well focused (the funding will be for 3 years with a ca.
1 postdoctoral position for each group) and it should be clear that the
objectives are achievable within a 3-years-time.
(2)The project must be really novel, going significantly beyond the state-of
the-art.
PREPARATION OF PROPOSAL
(2)
Attached
please
find
a
WORD
document.
Please
fill
out:
a) your full contact details (also indicating your position - lecturer, associate
professor, etc.)
b) please fill out the table indicating concretely the methods (synthesis,
characterization, theory) available within your group; please indicate
particularly uncommon methods that might be somehow unique within this
consortium. This is very important since the proposal will have to be very clear
about which group will do what within concrete work packages - this part must
be very well structured; no group can do everything (Obviously, if we get the
grant one is not confined to do only that suggested in the proposal).
c) please write as much as possible about your ideas about what could be
concretely done within this project; as already mentioned - particularly unusual
ideas that go beyond the state-of-the-art are very welcome!
Please send the Word document back to me (deadline is 10 October
2011). I will prepare the first version of the proposal that will be then circulated
for further comments.
Supporting the Research Coordinator
PREPARATION OF PROPOSAL
(3)
Patient to wait for the results
In November 2011 --- submit the first proposal
In January 2012 --- passed first stage
In May 2012 ---- submit the revised proposal
In June 2012 --- passed second stage
In January 2013 --- officially starting the grant
Dear all!
This is to inform you that our proposal has been evaluated positively (see
below; we got 13.5 out of 15 points), and we are now invited to start
negotiations with the European Commission.
I will contact our university European Office for assistance, and will inform you
in short about further necessary steps to finalize the contract etc. (all these
procedures take normally several months before the final contract can be
signed).
Thank you all for your contributions.
Have a nice weekend.
Radim
PREPARATION OF PROPOSAL
(4)
Evaluation of the Proposal
Was this proposal considered by expert evaluators to be in the scope of the
proposal call?
Has the proposal passed all evaluation thresholds?
Does this proposal raise ethical issues?
Scoring the Proposal
 Scientific and/or technological excellence (relevant to the topics addressed
by the call).
“A further strength of the 4G-Photocat proposal is that the chemical partners
(Uni Bochum, UCL) have a strong expertise and established know-how (e.g.
group Prof. Fischer) in …. and one partner has already a proven experience
(patents, how-know) in …, which represents an encouraging starting point.”
 Quality and efficiency of the implementation and the management.
“UTM, Malaysia and IMRE Singapore are both reputable in their work on
photocatalytic materials and photocatalysis…”
 Potential impact through the development, dissemination and use of project
results.
ADMINISTRATIVE MATTERS
In February 2012 (after passed the first evaluation):
- UTM must have a LEAR to register UTM in the EU system and get the Participant
Identification Code.
# UTM had not have LEAR yet and had not yet registered in the EU system.
# Taking time to decide the LEAR and make the account in the EU portal.
- UTM must cover 25% of the grant (as matching grant).
In June (after passed the second evaluation) and October 2012:
- The LEAR must sign the grant agreement and send it to coordinator.
# Technical problem in the document shipping (UTM site).
In December 2012:
-ADMINISTRATIVE
The grant was transferred
to Bendahari
MATTERS
MIGHTUTM.
TAKE YOUR TIME AND MAKE YOU
# Due to many
technical
problems,
the final version
grant registration
RADIS
STRESSFULL
SINCE
THEY
INVOLVE
MANY ofPEOPLE
WITHin MANY
was finally made in the end of April 2013.
BACKGROUNDS.
In January 2013:
DO NOT GIVE UP YOUR GRANT WITH ADMINISTRATIVE MATTERS.
- UTM must attend the kick-off meeting (witnessed by EU representative officer) in
Bochum, Germany.
ALWAYS
THANK THE
INVOLVED
IN THE
# Researchers
must PEOPLE
use own existing
travelling
grantADMINISTRATIVE.
since the EU one has not
been activated yet.
RESEARCH, MEETING, REPORTS
(1)
RESEARCH
Staff Researchers:
Dr. Leny Yuliati
Prof. Dr. Mustaffa Shamsuddin
Dr. Hendrik O. Lintang
Appointed 2 Postdoctoral Fellows:
- Local
- Foreigner (long appointmet procedures, including visa approval).
For management:
- Must pay attention on the requested person-months (PM) and the approved salary.
- Must pay attention on the financial part (direct expenses: consumables, travelling,
and personnel cost). All invoices must be kept until December 2020 (5 years after
the grant is expired for audit by EU if required).
MEETING:
- Meeting is carried out every 6 months, alternatingly in European and ASEAN
countries.
- Attendance is compulsory to report the research progress, update management and
also financial.
- At least one officer (from EU commission) always attends the meeting as adviser
and evaluator. The continuity of the project (grant) will depend on the evaluator.
RESEARCH, MEETING, REPORTS
Prague Meeting
27-28 June 2013
Bangkok Meeting
21-23 January 2014
(2)
RESEARCH, MEETING, REPORTS
(3)
REPORTS:
- 6 MONTHS REPORT
 Introduction
 Summary
 Project Objectives, Work Progress, and Achievements
- Summarize the progress.
- Highlight the significant results.
- Explain reasons for deviation from the proposal and their impacts on other tasks as
well as on available resources and planning.
- Explain reasons for failing to achieve critical objectives and/or not being on
schedule and the impacts on other tasks as well as on available resources and
planning (The explanation should be coherent with the declaration by project
coordinator).
- Statement on the use of resources, in particular highlighting and explaining
deviations between actual and planned person-months (PM). Propose corrective
actions if there are deviations.
- 1.5 YEAR REPORT
- FINAL REPORT
CLOSING
 Engaging EU project is one valuable experience.
- Good opportunity to increase international collaborations.
- Good platform to improve the quality of the research.
 Engaging EU project comes with responsibilities to conduct the research
according to the approved proposal, including the management and
financial issues.
 Continuous supports from all staffs, including supporting staffs are
required in all levels.
AVAILABLE EU GRANT
HORIZON 2020