Grant Writing Workshop
Ginger Keller-Ferguson
Grant Writer
Strategic Priority
Increasing the number of women receiving screening mammograms in the Komen
Tri-Cities Affiliate Region.
Komen suggests grantees discuss
how they plan to address the entire
Continuum of care, whether it is
through collaborative efforts with
other organizations, grantees, etc.,
when applying for our grants program.
It is our hope that every grantee will
be able to direct patients to other
resources during the entire breast
care process.
Tri-Cities Affiliate
Funding Priorities
1. Programs that will assist in making screening mammograms more affordable
(i.e. low-cost/no-cost screening mammograms).
2. Programs that promote education and awareness of the need for breast health
that motivate women to receive their annual breast exam.
3. Programs that provide culturally relevant education and awareness tailored to
the population being served.
4. Programs that will address issues regarding access to services in remote/rural
areas.
5. Programs that exhibit collaboration between organizations and counties
resulting in better outcomes for the KTC service area and empowered
survivorship.
6. Programs that address points along the entire continuum of care to ensure
individuals have access and/or direction to needed resources during the breast
care process.
Tri-Cities Affiliate
Definitions
For the purposes of the Request for Proposal:
•
Screening and Diagnostics are defined as the following: clinical breast exams
(CBE), mammograms, breast ultrasounds, and other diagnostics tests available
to detect breast cancer.
•
Education and Outreach are defined as the following: breast health
programming designed to promote breast health, breast cancer awareness,
and/or survivor support services.
Tri-Cities Affiliate
Important Dates
Application Deadline
MIDNIGHT January 11, 2013
Award Notification
March 4, 2013
Grants Reception
Tentative Date: March 18, 2013
Award Period
April 1, 2013 – March 31, 2014
Tri-Cities Affiliate
Eligibility
Applicants and institutions must conform to the following eligibility criteria to be
considered for funding:
•
Applicants must ensure that all past and current Komen-funded grants or
awards are up-to-date and in compliance with Komen requirements.
•
Institutions must be non-profit organizations as recognized by the Internal
Revenue Service (IRS). This includes 501(c)3 organizations, cities, counties,
states, hospitals, clinics, schools, universities, government agencies, religious
organizations, charities, or associations.
Tri-Cities Affiliate
Eligibility…cont’d
•
Project must be specific to breast health and/or breast cancer (e.g. if the project
is a combined breast and cervical cancer project, funding may only be requested
for the breast cancer portion).
•
Organization must be located in or providing services to one or more of the
following counties in the respective state:
•
•
•
North Carolina – Ashe, Avery, Madison, Mitchell, Watauga, Yancey counties
Tennessee – Carter, Greene, Hancock, Hawkins, Johnson, Sullivan, Unicoi,
Washington counties
Virginia – Buchanan, Dickenson, Lee, Russell, Scott, Smyth, Tazewell,
Washington, Wise counties
Tri-Cities Affiliate
Allowable Expenses:
Funds may be used for the following types of program expenses:
•
Salaries not to exceed $5,000 for new hires to implement proposed program
•
Consultant fees
•
Clinical services or patient care costs
•
Meeting costs
•
Supplies
•
Travel
•
Other direct program expenses
•
Equipment, not to exceed $1,500
•
Indirect costs, not to exceed 15% of direct costs
Tri-Cities Affiliate
Funds may not be used for the following purposes:
•
Salaries for existing staff
•
Fringe benefits for program staff
•
Medical or scientific research
•
Scholarships or fellowships
•
Construction or renovation of facilities
•
Political campaigns or lobbying
•
Endowments
•
Debt Reduction
Tri-Cities Affiliate
Selection Criteria
Impact (25%): Will the program have a substantial positive impact on breast cancer
disparities and the priority area selected?
Feasibility (15%): How likely is it that the objectives and activities will be achieved within
the scope of the funded program?
Capacity (15%): Does the organization, Program Director and his/her team have the
expertise to effectively implement all aspects of the program? Is the organization
respected and valued by the target population?
Collaboration (10%): Does this program enhance collaboration among organizations
with similar or complementary goals?
Sustainability (15%): Is the program likely to be sustained? Is the impact likely to be
long-term?
Grant Outcomes (20%): Is the evaluation plan clearly defined and consistent with the
goals and objectives outlined in the application? Are the measures of evaluation
appropriate for the program? Will the organization use the grant outcomes information to
better understand the community or refine future programs/plans?
Tri-Cities Affiliate
Planning the Proposal
•
Read everything!
•
Consider the funding priorities carefully.
•
Discuss ideas with decision-makers in your organization.
•
Develop program logic model.
•
Explore opportunities for collaboration.
Tri-Cities Affiliate
Logic Model Planning
Needs/
Gaps
Goals
Objectives
Activities
Curricula
Programs and
Services (with
target date)
Responsible
Party
Outcomes
How
Outcomes
will be
Measured
Budget
Items
Sample: Need
-Safe and
orderly bus
transportation
services (data
indicates 18%
of students are
suspended
from bus
service
annually).
Sample:
Achieve more
disciplined
behavior of
students on
school buses.
Sample: Reduce
bus discipline
referrals by 4%
annually for a
net of 16% over
4 yrs.
Sample:
Beginning next
school year,
utilize adult
school bus
monitors on
identified bus
routes.
Sample: Assistant
Principal will
recruit and
coordinate bus
monitors.
Sample:
Reduce the
number of
disciplinary
referrals made
on school
buses.
Sample:
Analysis of
discipline
referral data.
Sample:
$54,000 (15
teachers
paid $20/hr
to ride the
bus one
hour per
day for 180
school
days).
Tri-Cities Affiliate
Needs/Gaps
All Needs/Gaps identified in the Logic Model must be supported by data. In the
example on the template, the number of students suspended from transportation
service would be appropriate data to support the validity of the identified need. Logic
Model developers should be prepared to provide data to support all of the identified
needs.
Tri-Cities Affiliate
Goals
Goals are very general statements that indicate what the project hopes to achieve
and should be directly related to one or more of the funding priorities listed in the
RFA.
Tri-Cities Affiliate
Objectives
Objectives should be directly related to the identified goals and are the “heart” of the
grant proposal. The Objectives state what the project intends to accomplish and
should be clearly measurable. When developing objectives, it is important to think
about the data that will be required to measure the objectives and practical data
collection tools to facilitate program evaluation.
Don’t design an Objective you can’t measure!
Tri-Cities Affiliate
Activities, Curricula, Programs and Services (with dates)
Program activities identify what actions the project will perform to accomplish the
goals and objectives. Indicating an expected implementation date alongside the
Activities, Curricula, Programs and/or Services will help in keeping the Logic Model
organized and will make it easier to develop a project timeline.
Tri-Cities Affiliate
Responsible Party
During the project planning phase, it is important to identify the person who will be
responsible for conducting each program activity. Identification of the responsible
party in the grant proposal will prove invaluable once your grant is awarded and it is
time to begin implementing your project. During the brainstorming phase of Logic
Model development, exploring the Responsible Party field also creates a good
opportunity to think about potential project partners.
Tri-Cities Affiliate
Outcomes
Outcomes should be directly related to the identified objectives and answer the
question, “where will we be once we’ve completed our project and accomplished our
goals and objectives?”
Tri-Cities Affiliate
How Outcomes will be Measured
•
Outcome measures must identify the data sources that will be used to evaluate
the identified objectives and outcomes.
•
The term “outcome measures” is somewhat misleading; you aren’t measuring
outcomes so much as you are actually measuring progress being made in
reaching objectives.
Tri-Cities Affiliate
Budget Items
Logic Model developers must identify the resources needed to perform all of the
identified program activities. It is helpful to list items that will be funded directly
through the grant and any resources, already on hand, that will be utilized as an “inkind” contribution from the grant recipient.
Tri-Cities Affiliate
Helpful Hints
Read the RFP carefully — follow ALL directions.
Be innovative, realistic, specific.
Write clearly, use active rather than passive voice.
Avoid jargon or acronyms.
Allow plenty of time.
Tri-Cities Affiliate