Welcome to LATA Environmental
Services of Kentucky, LLC,
Vendor Forum
At this time…..
Meet and Greet
1:00-1:30
LATA Environmental Services of Kentucky, LLC, Vendor Forum
Opening Remarks
Philip Griggs
Procurement Manager
LATA Environmental Services of Kentucky, LLC, Vendor Forum
Procurement Planning - Projected Major Procurements and Estimated Dates
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Tentative
RFP Issue Date
March 2012
March 2012
March 2012
March 2012
April 2012
April 2012
April 2012
April 2012
April 2012
Project
C-410 D&D
SW Plume RDSI
SW Plume RDSI
General
C-400 Groundwater
General
C-400 Groundwater
General
General
Description
Decontamination & Decommission - Building C-410
Drilling Subcontract
Mobile Field Laboratory
IDIQ Subcontract for Drilling Services (through to 2015)
Rental of Filter Press
Recompete Rental of Porta Potties Hand Wash Stations
Fabrication of Regenerable Carbon Treatment System
IDIQ MSA Respirator Canisters (through to 2015)
Diesel Fuel – Furnish and Deliver to Specific Locations
C-400 Groundwater
Fabrication of “Vacuum Blower”
May 2012
C-400 Groundwater
Fabrication of “Steam Boiler”
May 2012
C-400 Groundwater
Rental of Cooling Tower
May 2012
C-400 Groundwater
Rental of Emergency Generator
May 2012
C-400 Groundwater
Rental of Transformer (2,500 kva)
May 2012
General
Respirator Cleaning Subcontract (through to 2015)
May 2012
C-400 Groundwater
Mechanical/Electrical/Civil Installation Subcontractor
July 2012
LATA Environmental Services of Kentucky, LLC, Vendor Forum
Safety Manager
Eddie Magness
LATA Environmental Services of Kentucky, LLC, Vendor Forum
Safety Is Serious Business
Eddie A. Magness, MBA, CSP
ES&H Manager
LATA Kentucky
February 22, 2012
Code of Hammurabi
• One of the earliest known written laws
• Babylonian laws and punishments addressed safety
 If a builder builds a house for someone, and does not construct it properly, and
the house which he built falls in and kills its owner, then the builder shall be put
to death.
• One of the earliest building codes…although pretty harsh it did incentivize focus on
safety
• Only qualified builders, prepared to take the risk of death, built houses
• There may have been a shortage of subcontractors in ancient Babylon
• We don’t kill subcontractors; however, 4,000 years later LATA KY still takes safety
seriously
Be A Good Safety Citizen
• Use your influence
• Demonstrate personal commitment to do the right thing
• Work safely on purpose
• Others are always watching you and will follow your example
• Cultivate a questioning attitude
• Have a healthy uneasiness for what could happen
• Respect the fact that bad things can and do sometimes happen
• Complacency can lead to injury or death
• Challenge assumptions
• Avoid “group think”
• Investigate anomalies
• If it doesn’t seem right, it probably isn’t right…get it fixed
• Maintain vigilant situation awareness
• Workplace conditions constantly change
• Routine suddenly can become dangerous at best…or even life threatening
WELCOME
Mark Duff
LATA Kentucky Project Manager
LATA Environmental Services of Kentucky, LLC, Vendor Forum
Project Status
Upcoming Projects
Mark Duff
LATA Environmental Services of Kentucky, LLC, Vendor Forum
1. Southwest Plume Remedial Design Site Investigation
scheduled for May–August 2012
2. C-400 installation of electrodes, wells, other
infrastructure–Start Work June 2012
3. Northeast Plume Optimization to add 1-4 extraction
wells and up to 20 monitoring wells CY 2013
4. C-410 D&D Project–RFP Issue February 27
5. Soils Operable Unit Sitewide Evaluation–Summer 2012
6. BGOU SMWU 4 characterization-September 2012
LATA Environmental Services of Kentucky, LLC, Vendor Forum
Approved Supplier List
Jennie Freels
LATA Environmental Services of Kentucky, LLC, Vendor Forum
LATA Environmental Services of
Kentucky process for Approved
Supplier Selection and Evaluation
ASME NQA-1 2004 (and Addenda through 2007), Part I,
Requirement 7, Section 200, "Supplier Selection and Evaluation"
10 CFR830.122, Quality Assurance Criteria
DOE 0 414.1 C, Quality Assurance
LATA Environmental Services of Kentucky, LLC, Vendor Forum
Adding Vendors to the
Approved Supplier List (ASL)
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Suppliers of critical items are evaluated and approved prior to subcontract or
purchase order award. Quality Assurance (QA) is responsible for determining if a
supplier is capable of meeting applicable requirements described in Title 10 CFR
Part 830.122, Quality Assurance Criteria, and/or PAD-PLA-QM-001, Quality
Assurance Program and Implementation Plan for the Paducah Environmental
Remediation Project.
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Information on the vendor/supplier (QA) Program or Plan is requested on the
Prospective New Supplier Questionnaire
– Indicate whether the company ‘s Quality Manual and/or implementing procedures
address the elements in DOE 414. 1C Quality Program Elements and provide
documentation showing use of the elements (i.e., QA procedures, QA manuals)
– Identify the codes and/or Standards to which the company QA Program complies
(i.e., certificate numbers, dates of certification)
– Provide information regarding the organizational structure of the company (i.e.,
organizational chart, count of personnel in QA)
– Identify the different equipment available and activities performed by the company
(i.e., welding, national codes/standards routinely used for manufacturing/processing
products or services)
LATA Environmental Services of Kentucky, LLC, Vendor Forum
Evaluation for Addition to ASL
Supplier evaluation and selection may include one or more of the
following:
• Supplier history of providing identical or similar product that
performs satisfactory in actual use;
• Supplier quality record information and practices that can be
evaluated objectively through written documents and recognized
certification(s); and
• Supplier's technical and quality capability as determined by direct
evaluation of facilities, personnel, and implementation of supplier's
QA program.
An on-site assessment of the supplier may be performed before a final
determination is made for addition to the ASL.
IF the supplier is not able to meet the requirements of a stand-alone
QA program, bidders may be directed to work under the LATA
Kentucky QA program for work performed on-site.
LATA Environmental Services of Kentucky, LLC, Vendor Forum
Maintaining Approved Supplier Status
Annually QA sends out “Annual Supplier Evaluation
Questionnaire” to vendors/suppliers requesting the following
information:
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Changes made to the company QA Program in the past 12 months
If certificates or accreditations from nationally recognized organizations,
such as ASME, ISO, NAVLAP, ASNT, AWS, etc., have been maintained
• Has the company QA Program been audited in the past year by other state
or federal agencies or listed as an approved supplier for any NQA-1
regulated facility and/or DOE prime operating contractor in the last 12
months
• Have any significant programmatic deficiencies been identified in the past
year either by internal or external audit sources
LATA Kentucky evaluates end user satisfaction through Supplier Service
Evaluation and reviews supplier nonconformances for the year.
LATA Environmental Services of Kentucky, LLC, Vendor Forum
Critical Items Defined
Critical items are goods and services, including commercial grade items that
require rigorous procurement and inspection processes to prevent significant
personal injury to the workforce and public and/or an environmental
noncompliance. Critical items include, but are not limited to, the following:
• Waste containers (e.g., shipping containers, intermodals, drums, waste
boxes) for off-site shipment
• Sorbent or absorbent materials used in waste packaging
• Waste treatment equipment and waste treatment services
• Waste disposal services for regulated wastes
• M&TE and M&TE calibration services and calibration standards (i.e.,
buffers, weights, etc.)
• Instrument calibration services
• Hoisting and rigging equipment and hardware
LATA Environmental Services of Kentucky, LLC, Vendor Forum
Critical Items Defined (Continued)
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Respiratory protection equipment and cleaning services
Industrial hygiene monitoring equipment
Fall protection equipment
Compressed gas cylinders with mixed gases composition
Pressure vessels
Safety class, safety significant, fire protection, or defense-in-depth items
Structures, systems, and components identified as safety significant in the
safety basis for a specific facility
• Analytical lab services
• Code-required nondestructive evaluation, X-ray, and weld inspection
services
• Training providers for topics important to safety (e.g., competent person in
rigging, scaffolding, trenching/shoring, etc.) or American Society for
Nondestructive Testing, Inc., Level I or II inspector qualification
LATA Environmental Services of Kentucky, LLC, Vendor Forum
Business/Economic Information
How you can tell us what you do
Mark Cauley
Business Manager
LATA Environmental Services of Kentucky, LLC, Vendor Forum
Accounting Tips/Invoicing
Diane Adams
LATA Environmental Services of Kentucky, LLC, Vendor Forum
QUESTIONS
If you think of a question/comment that we did
not have time to discuss, please e-mail your
question/comment to
latakyprocurement@lataky.com. In the
subject line, please put “Vendor Forum
Follow-Up Questions.”
LATA Environmental Services of Kentucky, LLC, Vendor Forum
Thank you for attending the February
2012 LATA Kentucky Vendor Forum.
Please fill out and submit Critique
Forms before you leave, or e-mail to
us at latakyprocurement@lataky.com.
LATA Environmental Services of Kentucky, LLC, Vendor Forum