DARS
And
Graduation
DARS
 Degree Audit Reporting System
 A tool to assist in degree completion
 Does not replace the role of the Advisor
 The Advisor/Department determine if a student has completed
their degree requirements
 DARS 411

- Indicates that a requirement is In Progress

- Indicates that a requirement is Complete

- Indicates that a requirement is Incomplete
 + indicates that a specific area is complete
 – indicates that a specific area is incomplete
DARS
 If there is a
anywhere within a students DARS
report, there is a deficiency.
 Identify where the deficiency exists
 Core
 Major
 Minor
 Department Requirement
 TWU Degree Requirement
 What office do I contact if there is an area that
should NOT be deficient?
DARS Deficiency
Decision Tree
Core
Core
Complete from
External
Transcript
Global
Perspectives
Contact SR
Contact UGS
Downloads
into
DARS
Core Content
Area Specified on
External
Transcript
Major/Minor/
Dept. Req.
TWU
Graduation
Requirement
Substitution
Form
Waiver
(Email)
Core
Deficiency
Send to RO
Contact UGS
Core Content
Area Unspecified
on External
Transcript
Legend:
SR = Student Records
RO = Registar’s Office
UGS = Undergraduate Stud.
UGS sends notification
to RO
Complete Core
Evaluation
Contact RO
(Email)
Submit to UGS
Contacts:
Nancy Casey, Student Records:
Ncasey@twu.edu or Ext. 3229
Sarah Kate Henderson, Registrar’s Office:
Shenderson@twu.edu or Ext. 2726
Rachelle Land, Ungergraduate Studies:
Rland1@twu.edu or Ext. 3309
CORE
•
If the student is core complete
on the external transcript and it
is NOT in DARS

Notify Student Records

Core completion will
download into DARS
CORE
•
Core Content Area Specified on External
Transcript

•
•
Contact Registrar’s Office via email.
Include in Email

Transfer Course #/Institution Taken

TWU course number

Term taken

Content Area (i.e. 040 Humanities)
Core Content Area Unspecified on
External Transcript

Complete Core Evaluation

Send to Undergraduate Studies

Undergraduate Studies will send
notification to the Advisor and
Registrar’s Office if approved/not
approved.
Global
Perspectives
•
Send email to Undergraduate
Studies for a review.

•
Post-Bach’s must meet the global
perspectives requirement.

•
If you think a transfer course could
meet that requirement
Undergraduate Studies can review
previous degree coursework to
determine if those requirements
were met.
Undergraduate Studies will send
notification to Advisor and Registrar’s
Office if coursework is approved/not
approved.
TWU Graduation
Requirement
•
Waiver requests must be submitted to
Undergraduate Studies

Undergraduate Studies will notify the
Advisor and Registrar’s Office if
approved/not approved.
Major/Minor/
Dept. Req.
•
Complete DARS Substitution Form

•
When substituting one class for
another
Send Email

When substituting a class for a
specific area (but not a specific
course)

When waiving a requirement in the
major, minor or department
requirements.
DARS
 Maintained by the Registrar’s Office
 Substitutions/Waivers are sent to the Registrar’s Office
 Sarah Kate Henderson, shenderson@twu.edu, ext. 2726
 After receiving approval, new degree plans and degree plan
changes are sent to the DARS programmer
 Sam Cook, scook5@twu.edu, ext. 3984
GRADUATION
 Application Deadline
 Census Date every semester
 Help notify students who are ready to graduate
 During advising session, class and/or email
 If Application deadline is missed
 Student must write a letter of appeal to the Registrar’s Office
 DARS Degree Plan Verification Form
 Must be on file in the Registrar’s Office 1 year in advance
 If the catalog year changes after the form is submitted, a memo must
be sent to the Registrar’s Office indicating the catalog year the student
will be following.
 This catalog year is used to run the student’s final degree audit.
GRADUATION
 The “Applied for Graduation SQL report” can be used to see the
list of graduating students by major for that specific term.
 Undergraduate Studies will also send out a list after the application
closes to the chairs/deans of each academic dept.
 Pull a new audit to determine if the student is ready to graduate
 Submit substitutions/waivers to the Registrar’s Office as soon as
possible to clear up any deficiencies
 Rollover Deadline
 For students that are not ready to graduate
 Have students complete the “Request to Change Graduating Term”
 This form will allow students to move their graduation term without
having to pay the graduation application fee again.
 Usually 7-8 weeks prior to the end of the semester
 Deadline is published in the Academic Calendar
GRADUATION
 Coursework Completion deadline
 All coursework must be completed by the graduation conferral
date.
 Coursework completed during wintermester or maymester cannot be
used for December or May graduation respectively.
 External Transcript deadline
 All transcripts must be submitted to the Office of Student Records
3-4 weeks after graduation.
 If not, the student’s application for graduation will be deleted.
THANK YOU
Sarah Kate Henderson
Enrollment Services Specialist
Registrar’s Office
940-898-2726
shenderson@twu.edu