WELCOME
PRESENTATION ON
SWOT ANALYSIS
OF
POWER GRID COMPANY OF
BANGLADESH LIMITED
Date: January 26, 2012
2
The name of the officers participated
1. Mr. Md. Jamal Ullah, Managing Director
2. Mr. Md. Nazim Uddin, Director O&M / P&D (Addl. Charge)
3. Mr. Mohammad Salim, GM, Finance
4. Mr. N. C. Roy, GM, Transmission-1(Addl. Charge)
5. Mr. Md. Billal Hossain, GM, Transmission-2
6. Mr. Md. Mokhlesur Rahman, GM, Project
7. Mr. S. K. Dasgupta, GM, System Operation (Addl. Charge)
8. Mr. Quazi Ahsan Shafique, GM, P&D (Addl. Charge)
9. Mr. M. Rahman Shah, GM, P&A (Addl. Charge)
10. Mr. Md. Abul Khair Chowdhury, DGM, Audit
3
Introduction
SWOT analysis is a strategic planning
method used to evaluate the
• Strengths
• Weaknesses / Limitations
• Opportunities and
• Threats
involved in a project or in a business venture.
4
Introduction (contd.)
• Strengths: Characteristics of the business, or
project team that give it an advantage over
others.
• Weaknesses (or Limitations): These are the
characteristics that place the team at a
disadvantage relative to others.
• Opportunities: External chances to improve
performance (e.g. make greater profits) in the
environment.
• Threats: External elements in the environment
that could cause trouble for the business or
project.
5
6
Why SWOT is essential ?
Identification of SWOTs is essential
because
subsequent
steps
in
the
process of planning for achievement of
the selected objective may be derived
from the SWOTs.
7
Requisite factors
• While carrying out SWOT Analysis, be
realistic and rigorous. Apply it at the right
level and supplement it with other optiongeneration tools where appropriate.
• The decision makers have to determine
whether the objective is attainable, given the
SWOTs. If the objective is NOT attainable a
different objective must be selected and the
process should be repeated.
8
Implementation of SWOT analysis
• Setting the objective should be done after
the SWOT analysis has been performed.
• This would allow achievable goals or
objectives to be set for the organization.
9
Strength
• Company has achieved a leading
market position due to the monopolistic
nature of business.
• Countrywide High and Extra high
voltage
strong
transmission
infrastructure including a reliable Fibre
Optic communication network.
• Quality & efficient Operation and
Maintenance of transmission system. 10
Strength (contd.)
• Strong financial position in terms of capital
investment and liquidity.
• Skilled,
Experienced
and
Dedicated
Professional and highly qualified work
force to manage the entire transmission
system effectively and efficiently.
11
Weakness
• Debt Equity ratio is comparatively high.
• Project financing is very much dependent
on Development partners and Government
fund.
• Lack of automation in administration,
finance and especially in National Load
Despatch Centre (NLDC) operation.
12
Weakness (contd.)
• Decision
making
standardized.
process
is
not
• Lack of ownership development among
the employees.
• Lack of Corporate office environment.
13
Weakness (contd.)
• Insufficient manpower due to inadequate
setup and sluggish recruitment activity.
• Human resource development activities
inadequate.
• Time over run in project implementation.
14
Opportunity
• Access of electricity to 100% people will
generate huge revenue.
• Diversification into new business (Telecom
and Consultancy.
• Rent out unutilized OPGW facilities on
commercial basis.
• Rent out tower facility for Microwave
communication.
15
Opportunity (contd.)
• Inter
connected
neighbouring
grid
countries
network
will
with
create
prospective revenue earnings.
• In the perspective of national power
sector development, the Company will
have the business opportunity.
16
Threat
• Lack of proper Regulatory functioning
among the power sector utilities.
• International Business Risk (Fluctuation in
Foreign Currency Exchange Rate).
• Lack of co-relation between Generation
and Transmission network.
• Absence of progressive Tariff policy.
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Idea conceived
• Vision, Mission, Quality policy and
objective is to be Re-defined.
• Work plan is to be set to mitigate future
needs.
• Activity is to be identified to materialize
work plan.
• Goal setting and Target achievement
monitoring is most essential.
• Institutional capacity building is a top
priority.
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• VISION of PGCB
Economic upliftment of the country by
reaching electricity to all through reliable
transmission.
• MISSION of PGCB
Efficient and effective management of
national power grid for reliable and quality
transmission of electricity throughout the
country.
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• QUALITY POLICY of PGCB
Power Grid Company of Bangladesh Ltd.
(PGCB) is responsible to manage all
affairs of the National Power Grid and
ensure quality transmission of generated
electricity for distribution. In this process
PGCB will undertake proper maintenance
of the National Power Grid, sub-stations
and relevant facilities efficiently and
effectively. To ensure this PGCB shall
manage and develope human, technical
and material resources at all levels.
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Objective setting
•
In 2005 PGCB set its own objectives
while implementing ISO 9001:2000
Quality Management System.
•
The targets are deployed down to the
lowest level of activity (i.e. substations).
•
Target achievement is monitored by
Management Review Committee, the
apex management committee of the
Company.
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Performance Targets for FY 2011-12 & FY 2012-13
based on achievement in FY 2010-11.
Sl
No.
Objectives
1
To reduce the duration of
interruption due to tripping &
emergency outage of substation equipment (hh:mm)
2
To reduce the duration of
interruption due to tripping &
emergency outage of
transmission lines (hh:mm)
3
Availability of Grid Substation (%)
(Ref.)
Target
Target
for FY
From FY for FY
2010-11 2011-12 2012-13
22
Performance Targets for FY 2011-12 & FY 2012-13
based on achievement in FY 2010-11.
Sl
No.
Objectives
4
Availability of Transmission
Lines (%)
5
Transmission loss (%)
6
100% utilization of ADP
allocation
7
Technical evaluation of BID
DOCUMENTS (excluding
clarification time.)
(Ref.)
Target
Target
for FY
From FY for FY
2010-11 2011-12 2012-13
23
Performance Targets for FY 2011-12 & FY 2012-13
based on achievement in FY 2010-11.
Sl
No.
Objectives
8
Preparation of Development
Project Proposal (DPP) for
submitting to MoPEMR to
process for ECNEC
approval, along with the inhouse study report from
System Planning
9
Calibration & Testing of
Meters of Grid-Sub-stations.
(Ref.)
Target
Target
for FY
From FY for FY
2010-11 2011-12 2012-13
24
Performance Targets for FY 2011-12 & FY 2012-13
based on achievement in FY 2010-11.
Sl No.
Objectives
10
Availability of PLC link (%)
11
To reduce the number of non
conformity as observed in
LDC Control room.
12
To maintain accounts
receivable by each individual
billing units at billing level of
2 months
13
To provide training to PGCB
employees (Man days)
(Ref.)
Target
Target
for FY
From FY for FY
2010-11 2011-12 2012-13
25
Performance Targets for FY 2010-11 & FY 2012-13
based on achievement in FY 2010-11.
Sl
No.
14
Objectives
Further development of
implemented ISO 9001:2000
Quality Management
System
(Ref.)
Target
Target
for FY
From FY for FY
2010-11 2011-12 2012-13
Certification
in 2008
version
Maintai
ning the
certificat
ion
status
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Objective setting (contd.)
•
•
On January 1, 2012, PGCB has signed
a Memorandum of Understanding (MoU)
with the Ministry of Power Energy and
Mineral Resources to monitor the
performance of the Company and to
award incentive to the employees of the
same.
The salient features of the targets in this
MoU are
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PROPOSED Performance Targets and their weight
Factor (FY 2011-12)
Sl.
No.
1
2
3
4
5
6
Parameters
Unit
Target for
FY2011-12
Weight
Factor
Transmission loss
Transmission Line
Availability
Substation Availability
%
%
2.65
99.5
25
25
%
99.5
15
Average Training Hour
per Employee
Average no. of
responsive bids
Hours
50
5
Simple
Average
2
5
%
10
5
Percentage of Tenders
Re-Tendered
28
PROPOSED Performance Targets and their weight
Factor (FY 2011-12)
(contd.)
Sl.
No.
Parameters
Unit
8
9
Average time to procureMonth
foreign spare parts
ADP implementation-Financial
%
ADP implementation-Physical
%
10
11
12
Current Ratio
Quick ratio
Debt service coverage ratio
7
Total
Ratio
Ratio
Ratio
Target for
Weight
FY2011-12 Factor
5
5
100
100
5
5
2:1
1:1
1.75:1
5
5
5
100
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Work Plan
•
Preparation of line and substation-wise
yearly maintenance programme.
•
Standard Operating Procedure (SOP)
for Financial Management is to be
planned by this year.
•
Standard Operating Procedure (SOP)
for Administration up-gradation is to be
planned by this year.
30
Work Plan (contd.)
•
Planning of activities to improve
confidence and enthusiasm among
the employees.
•
Human resource planning in respect
of recruitment and training in the
company culture environment.
•
Planning of own resource generation
and reduction of expensive debts.
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Work Plan (contd.)
•
Project preparation and operation
procedure should be reviewed as per
international standard.
•
Up-gradation of NLDC operation and
maintenance.
•
Planning of software based centrally
controlled store management.
•
Development of a business plan for
the available OPGW network.
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Implementation Plan
• Monitoring of planned maintenance
schedule by concerned Manager, DGM,
GM and Director on weekly / monthly /
quarterly / yearly basis.
• Preparation and follow up of a Standard
operation guide.
• Implementation of SOP for Financial
Management by June 2012.
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Implementation Plan (contd.)
• Implementation of SOP for Administration
up-gradation by December 2012.
• Security management of KPI installations
to be monitored Monthly / Quarterly /
Yearly.
• Reward scheme for moral up-gradation is
to be implemented within June 2012.
34
Implementation Plan (contd.)
• An yearly training programme based on
50 hour per employee per year is to be
monitored monthly.
• EOI / RFP for up-gradation of NLDC
operation and maintenance is to be
invited by June 2012.
• Monitoring and evaluation of Monthly and
Quarterly progress report should be
maintained strictly.
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Implementation Plan (contd.)
• Estblishment
of
software
based
centrally controlled store management
by July 2012.
• Business unit is to be established for
commercial utilization of the available
OPGW network by December 2012.
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Evaluation Process
• Evaluation of successful implementation
of work plan is to be monitored by
Monthly / Quarterly / Half Yearly / Yearly.
• Proposals on performance evaluation
criteria, already submitted to the Board
Committee on Administration, is to be
finalized by March 2012.
• Corrective action will be taken as per
evaluation findings.
37
Thanks
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