Government Wide KIM Update
Carol Tullo
Director of Information Policy and Services
The National Archives
Stephen Latham
Government Head of Profession for KIM
Government KIM
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Review of Government KIM coordination
► Effectiveness of existing arrangements
► Role of Knowledge Council and subgroups
► Developing the KIM profession
► Sharing information about KIM matters
Government KIM
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Governance
Knowledge Council
KIM Leaders
Government KIM
Heads of Profession
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KIM Leaders’ Network
Forum for developing an integrated cross-governmental approach to
knowledge and information management. It is chaired by The National
Archives and is made up of a KIM Leader from each main Government
department and representatives from other groups as agreed.
The objectives of the KIM Leaders Network include:
► To share learning and good practice in the management of knowledge
and information across government
► To discuss and agree shared priorities
► To manage the information created in Government so that it supports
business objectives and legal obligations
► To champion improvements to KIM across government, working closely
with the KIM Heads of Profession Group.
Government KIM
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The National Archives’ duties under the
Public Record Act
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provide guidance and supervision to public record bodies on the
safekeeping and selection of public records
preserve transferred records
provide facilities for the public to see and obtain copies of transferred
records, unless the records are withheld because an exemption in the
Freedom of Information Act applies.
oversee the place of deposit system on behalf of the Lord Chancellor
return records temporarily at the request of the transferring organisation
Government KIM
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In 2015-16 The National Archives will provide expert advice and scrutiny
to government ensuring the record survives and thrives
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Explore shared service innovations and good practice in information
management piloting solutions for the transfer of digital records
Provide a government network for Knowledge and Information Leaders to
enhance capability
Hold government departments to account for their record handling to keep
the transition to the 20-year rule on track
Enable greater government transparency on increasingly open record and
innovation in the use, re-use and sharing of data
Shape and deliver outstanding legislative platforms and services that
underpin the responsibilities of the UK Parliament and Assemblies
Lead a transformation in how digital records are managed at scale from
creation to presentation – a digital archive by design
Government KIM
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Digital Transfer Project
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Develop an operationally proven, scalable and repeatable
digital transfer process, from Appraisal and Selection at the
government departments through to transfer at The National Archives,
delivered in time for the first large scale digital record transfers due in
2016-2017.
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The born-digital records which will be transferred open or closed to the
National Archives are expected to be displayed on Discovery and
searchable by the public.
Government KIM
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Sir Alex Allan’s review
We will be supporting the recommendations through:
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Information Management Assessments
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Accounting and reporting
• report annually to the meeting of Permanent Secretaries
• Record Transfer Report (RTR)
• publish ‘What to Keep’ schedules on department pages on GOV.UK
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The digital challenge
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Supporting wider government initiatives
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Widening engagement
Government KIM
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Information Management Assessments (IMAs)
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Major government departments to undertake IMAs and reassess
government departments every 3-5 years depending on level of risk
• BIS assessed May 2013
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Publish:
• all reports and action plans online
• good practice report highlighting case studies of good practice from the
IMAs published December 2014
• summary of lessons learnt by December 2015 highlighting examples of
best practice and common areas where improvements are needed
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Refresh the Information Management Self-Assessment to allow
departments and other public sector bodies to evaluate their information
management performance
Government KIM
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Record Transfer Report
Government bodies that transfer records to The National Archives provide data
in spring and autumn each year on the volume of records they hold in the
following categories:
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legacy - records due for transfer or disposal by the previous year and now
overdue
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current - records due for transfer or disposal in the current year
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forecast - records due for transfer or disposal next year
The Autumn 2014 report (publishing February 2015) will be accompanied by a
visualisation of data for the 21 OGDs that transfer 90% of the each year
Government KIM
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Information Assurance and Security
Funded by the National Cyber Security Programme to promote good business culture
within information assurance
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IAO Training Workshops
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asset registers and defining information assets
risk appetite, types of risk and breaches
public good using case studies
governance & cyber security
SIRO Knowledge Exchanges
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They aim to provide SIROs with the understanding to challenge their
organisations' approach to information risk and share best practice and
experiences
Management Board Briefings
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Overview of information assurance and emerging cyber security threats at the
strategic level
Government KIM
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Heads of Profession group
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The HoP group provides cross Government leadership and
coordination to develop professional KIM capability in line with the
Civil Service Reform Plan and the needs of Government
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It provides a focal point for a dynamic and inclusive community of
KIM professionals working in Government
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It is chaired by the Government KIM Head of Profession and made
up of KIM Heads of Profession from each main Government
department and the largest Arms Length Bodies
Government KIM
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KIM Profession Project Board
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Professionalism work stream became the Project Board
Manages the action plan, sets up task and finish groups
Meets monthly
Members from VOA,DCLG, FCO, DH, MOD, MoJ, CO, NCA and
HO
Work completed so far includes:
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KIM Skills Framework
KIM Leaders workshop
Learning pathway
Recruitment: guidance, ‘Entering & developing in the profession’ with
accreditation statement & external assessors
Mentoring scheme
Improved relationships with GDS and Policy profession
Government KIM
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KIM Profession Action Plan
• Six themes:
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An inclusive profession
Strong leadership
Better communications
Working together
Showcasing our value
Building capability
Government KIM
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Government KIM
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KIM Profession Project Board
• Current work includes:
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Curriculum
Professional bodies
KIM Profession conference
Communications team
Career paths
Collaboration tools
Job Shadowing/work placements
• Future work includes:
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Talent Management
Supporting CPD
Improving relationship with departmental HR
Improving relationships with other professions
Developing case studies and other examples of the benefits of the KIM profession
including an annual report
o Developing our professional networks
Government KIM
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Any questions?
gkimhead@homeoffice.gsi.gov.uk
carol.tullo@nationalarchives.gov.uk
Government KIM
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