The Broader Public Sector (BPS) Procurement Directives :
• Provide consistent procurement practices for BPS organizations
• Ensure that publicly funded goods and services are acquired by
BPS organizations through a process that is open, fair, and transparent
• Ensure accountability through each stage of the procurement process
• Maximize the value that BPS organizations receive from the use of public funds
•
Applies to Universities, Colleges, Hospitals, Etc. ( effective April
1 st 2011)

The Broader Public Sector Accountability Act, 2010 introduced in new rules and consistent accountability standards for the broader public sector, including:
• Increased scrutiny regarding how public funds are spent
• 25 new Mandatory requirements relating to the procurement of the goods and services
• Code of ethics and conflict of interest http://www5.carleton.ca/purchasing/ccms/wp-content/ccmsfiles/Purchasing-Policy-Sept-2012.pdf
• Effective management of BPS contracts
• Competitive acquisition of consulting services regardless of dollar value
• Funding for lobbyists is no longer permitted

Total value (before taxes, etc)
Means of
Procurement
Approval
Required
Process
$0 to $5,000
$5,001 - $50,000
$50,001 – $99,999
$100,000 and above
Procurement Card
Purchase Order
Fund/account owner or designate
Minimum of two written quotations
Purchase order
Fund/account owner or designate
Quotations can be obtained by department or Purchasing Services
Minimum of three written quotations
Purchase Order
Formal Agreement
Fund/account owner or designate
Quotations can be obtained by department or Purchasing Services
Formal open competitive bid process
Purchase Order
Formal Agreement
Fund/account A formal bid document is owner or designate to be posted on MERX and to comply with the
BPS Procurement
Directives

Total value (before taxes, etc)
$0 - $50,000
$50,001 – $99,999
$100,000 and above
Means of
Procurement
Approval
Required
Process
Invitational competitive process –
Minimum of two written quotations
Fund/account owner or designate
President
Invitational competitive process –Minimum of three written quotations
Fund/account owner or designate
President
Formal open competitive bid process
Fund/account owner or designate
Board of Governors

• “ Professional Services” relate to the provision of tactical services such as training, software development, repairs, surveying, etc.
• Competitive thresholds for “Professional Services” procurement is in accordance with,
TABLE 1:
• “Consultant” means a person or entity that under an agreement, other than an employment agreement, under a fee-for-service arrangement, provides expert or strategic advice and related services for consideration and decision-making, usually in the form of a report
• Competition must be obtained for consulting services regardless of value as set out below, TABLE 2.

The broader public sector (BPS) Procurement Directive
(Directive) replaces the BPS Supply Chain Guideline issued by the Ministry of Finance in 2009.
Accountability
Transparency
Principles
Organizations must be accountable for the results of their procurement decisions and the appropriateness of the processes.
Organizations must be transparent to all stakeholders. Wherever possible, stakeholders must have equal access to information on procurement opportunities, processes and results.
Value for Money
Quality Service
Delivery
Process
Standardization
Organizations must maximize the value they receive from the use of public funds. A value-for-money approach aims to deliver goods and services at the optimum total lifecycle cost.
Front-line services provided by Organizations, such as teaching and patient care, must receive the right product, at the right time, in the right place.
Standardized processes remove inefficiencies and create a level playing field.

If there are any questions regarding the BPS Directives, please contact the purchasing department or see the links below:
Ministry of Finance - Broader Public Sector Procurement Directive http://www.fin.gov.on.ca/en/bpssupplychain/documents/bps_procurement_directive.html
Carleton University Purchasing Policy http://www5.carleton.ca/purchasing/ccms/wp-content/ccms-files/Purchasing-Policy-Sept-
2012.pdf