General practices in project
management within the MFAR
Project Cycle Management
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A short training course in project cycle management for
subdivisions of MFAR in Sri Lanka
MFAR, ICEIDA and UNU-FTP
Department of Fisheries and
Aquatic Resources (DFAR)
Icelandic International
Development Agency (ICEIDA)
United Nations University Fisheries
Training Programme (UNU-FTP)
Sri Lanka
Iceland
Iceland
Content
• General practices in project management
within the MFAR
• Essential questions behind the visions of the
organizations and institutions of MFAR
Learning objectives
• The participants will be familiar with the
structure and missions of institutions,
corporations and departments of MFAR
• Have knowledge of several internationally
funded programmes and projects
Institutional structure of MFAR
Missions of departments
DFAR
The sustainable
development of fishing
industry through sound
resource management and
the application of new
technology in conformity
with national and
international laws and
conventions for making an
effective contribution to the
national economy of Sri
Lanka.
CCD
The sustainable
development of coastal
resources and the
management of coastal
processes to optimize social
economic and
environmental status of Sri
Lanka
Missions of corporations
CFC
CFHC
Cey-Nor
Objectives
Objectives - Planning,
Mission - To reach
To conduct:
-deep sea fishing using its
own trawlers.
-fish processing and making
fishery by products
-retail and wholesale trading
and distribution.
-import and export of fish
and related products.
development, management
and maintenance of
harbours, anchorages and
costal facilities assuring
growth and profitability in
accordance with modern
technology and conservation
of the environment.
excellence as a provider of
goods and services required
by the fishing industry, to
maintain quality and
customer care and
employee satisfaction and to
achieve the desired levels of
productivity and commercial
viability.
To build cold rooms and rent
the excess capacity to other
entrepreneurs.
To construct ice plants for
production and sale of ice.
Missions of institutions
NAQDA
NARA
NIFNE
To contribute to the
improvement of the
socio-economic status
of rural fisher
communities by
alleviating poverty,
creating employment
opportunities,
improving nutritional
status and
encouraging the
greater participation in
managing the aquatic
resources in a
sustainable manner.
Conduct scientific
research and provide
services for the
development and
sustainable utilization
of living and non living
aquatic resources.
Development of
technical and
managerial skills of
persons engaged in or
expecting to be
engaged in the
industries related to
aquatic resources
through education and
training in efficient and
sustainable utilization
of aquatic resources
Finding the vision of the
organization
Answering these questions leads us to the vision :
• What is our area of activity - what do we do?
• Who are our customers/stakeholders?
• What are our customers/stakeholders really
seeking?
• If everything carries on as it has until now, how will
our organization be in 5-10 years?
• How would we like our organization to be in 5 – 10
years time?
Operational structure
• Departments, corporations and institutions
have autonomy in their day to day operations,
as long as they obey national laws,
regulations, governmental policy and the
policy of MFAR
• Therefore the departments, corporations and
institutions can operate according to their
own standards
Operational structure
• There is little consistency in co-operative
procedures between departments, corporations
and institutions
• Is that positive or negative?
Operational structure
• If co-operation is needed between sub
divisions of MFAR, the procedure and
dialogue are formal between the
departments, corporations and institutions
and have to go through proper channels
• Hence little lateral interlinkages
• Is that positive or negative?
Types of projects at NARA
• Research projects funded by treasury
• Externally funded research and development
projects
• Collaborative research projects
• Consultancy studies
• Extension programs
• Training programmes
Examples of current projects NAQDA
Projects
1 - Management of
inland fisheries
Activities
District
Monitoring of illegal fishing activities in
perennial tanks
Island wide
Special fingerling stocking programs of tanks in
the North East Province
NE
Provinces
Special fingerling stocking programs of tanks in
Mahiyangana area
Badulla
2 - Coastal and
brackish water
development
Monitoring and extension activities of shrimp
farming, (issuing of licenses , regularization of
unauthorized shrimp farms, increase of shrimp
farm area and production, monitoring & control
of disease occurrences etc.)
Puttalam
3 - Development of
shrimp farms in
Batticaloa District
Construction of shrimp farms and cluster ponds
in Batticaloa District
Batticaloa
Examples of current operations
(projects) DFAR
Operations
Activities
Area
1 - Management of
costal fisheries
Monitoring illegal fisheries e.g.
dynamiting, fishing on coral reefs, (1000
cases are being filed by fisheries
inspectors), Awareness programs to be
conducted
National
programs
2 - Addressing
problems in the high
sea fisheries
New regulations according to the
current situation in fisheries
National level
3 - Improvement of
socio economic
standards of fishing
communities and
community
development programs
Formations of fisheries co-operatives in
a new vision (Reorganizing of fisheries
co-operatives) and introduction of
income generating activities in a formal
way using PCM
National level
Foreign funded projects
• There are several ongoing foreign funded
development projects that being carried out
within MFAR
• These development projects are funded by
agencies such as:
• Asian Development Bank (ADB)
• International Fund for Agricultural Development (IFAD)
• Food and Agriculture Organization of the United
Nations (FAO)
• Foreign govt. developmental agencies, e.g. ICEIDA,
GTZ, SIDA, Govt. of Netherlands and several others
Examples of foreign funded projects
• Aquatic Resource Development & Quality Improvement
Project (ARDQIP)
• Coastal Resources Management Project (CRMP)
• DEOCOM Project - Project on the delimitation of the outer
edge of the continental margin of Sri Lanka under the
UNCLOS
• Post Tsunami Coastal Rehabilitation and Resource
Management Programme
• Post Tsunami Livelihood Support and Partnership
Programme
• Project to replace tsunami affected one-day and multi-day
boats
IFAD
• On 28 of April IFAD launched two multi million
USD programs.
• Post Tsunami Coastal Rehabilitation and Resource
Management Programme.
• Post Tsunami Livelihood Support and Partnership
Programme.
• IFAD uses Logical Framework Approach
(LFA) and the Sri Lankan participants will have
to adopt and work according to that approach
IFAD
• Monitoring and evaluation is an important
element of IFAD’s LFA
• It focuses on a learning approach to
management that uses achievements and
problems to improve decision-making and
accountability
• www.ifad.org/evaluation
Possible constraints
•
•
•
•
•
•
Linguistic
Resource management
Budget control
Multi disciplinary approach
Lack of experience
Lack of infrastructure
Possible strengths
• Strong institutional capacity
• Co-operation with the industry and fishers’
co-operatives
• Increasing governmental interest in the
fishery sector
• Increased use of information technology
(computers)
• International development cooperation
References
• Drucker, Peter (1973). Management: Tasks,
Responsibilities and Practices. Transaction
Publishers; New Brunswick [USA] and
London [U.K]
• MFAR (2007). Missions of MFAR downloaded
15th of May from: http://www.fisheries.gov.lk/