NIH Public Access Policy Compliance September 2013 QRAM

NIH Public Access Policy
Compliance and Support
for UCI Researchers
Bethany R. Harris, MSI
Research Librarian for Health Sciences
Sponsored by the UCI Libraries’
Digital Services Operations Team (DSOT)
• Brief Overview of NIH Public Access Policy
– Does it apply to you?
– Benefits
– Consequences of non-compliance
• How to Comply
– Address copyright
– Submit manuscript to PubMed Central (PMC)
– Cite PMCID
• Manage Compliance with My NCBI
• How to Get Help @ UCI
NIH Policy Overview
Public Access Policy
The Policy
The NIH Public Access Policy implements Division G, Title
II, Section 218 of PL 110-161 (Consolidated Appropriations
Act, 2008). The law states:
The Director of the National Institutes of Health shall
require that all investigators funded by the NIH submit or
have submitted for them to the National Library of
Medicine’s PubMed Central an electronic version of their
final, peer-reviewed manuscripts upon acceptance for
publication, to be made publicly available no later than
12 months after the official date of publication: Provided,
That the NIH shall implement the public access policy in a
manner consistent with copyright law.
The Policy
• Make your NIH-funded research publicly available
in PubMed Central (PMC)
– No later than 12 months after publication
– PMC is NOT PubMed
• PubMed is a bibliographic database containing
citations and abstracts only
– Links to full-text articles made available via the library
and a few select publishers
• PMC is an archive containing free full-text articles
Does it apply to YOU?
The Policy applies to any manuscript that:
• Is peer-reviewed;
• And, is accepted for publication in a journal on or after
April 7, 2008;
• And, arises from:
– Any direct funding from an NIH grant or cooperative
agreement active in Fiscal Year 2008 or beyond, or;
– Any direct funding from an NIH contract signed on or after
April 7, 2008, or;
– Any direct funding from the NIH Intramural Program, or;
– An NIH employee
Does it apply to YOU?
Who is responsible for submitting the
manuscript to PubMed Central?
• PI on any grant that contributed to the
• Authors on the manuscript
• Any of the above that ever hope to receive
NIH funding in the future!
• May designate a delegate to assist you
Consequences of Non-compliance
• Since the Policy became law:
– Non-compliance is a violation of the terms and
conditions of the NIH award
– NIH may suspend or terminate the award
• As of July 1, 2013:
– NIH will delay processing of non-competing
renewals to PIs who are not in compliance for
continuation grants with a start date after 7/1/13
How to Comply
Compliance Basics
1. Address copyright
2. Submit to PubMed Central (PMC)
3. Cite your PubMed Central Identifiers (PMCIDs)
4. Manage compliance using your My NCBI account
Submit to PubMed Central
Submission to PMC
• Use this table to determine submission method
Method C: NIHMS System
• PubMed Central ID (PMCID)
– Will be provided once manuscript is available in
• Use PMCID (evidence of compliance) when:
– Citing an article in NIH applications, proposals,
and progress reports
• Article was authored or co-authored by you
• Publication was at least partly supported by your NIH
• Ways to determine if manuscript has been submitted
or already exists in PMC:
– Use PMID/NIHMSID/PMCID converter
– Find the PMCID from PubMed
Manage Compliance: My NCBI
1. Create My NCBI account
2. Link My NCBI account to eRA Commons account
3. Populate My Bibliography section with your
4. Link specific citations to specific NIH grants
Get Help @ UCI
Compliance Support
• Contact UCI Libraries with specific questions:
[email protected]
• Visit the Online Help Guide for full NIH Policy
details and resources:
Everything in this talk and more!
Bethany R. Harris, MSI
Research Librarian for Health Sciences
232 Ayala Science Library
[email protected] (NIH Policy questions)
[email protected] (other inquiries)