ORSP Research Updates
January 14, 2015
10:30 am
IOP Auditorium
Topics Covered
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Uniform Guidance Update
NIH Notices & Updates
Process Reminders
Miscellaneous Updates
Uniform Guidance Update
• Uniform Guidance
– Effective 12/26/2014
– NIH Plans
• 12/19/2014 HHS adopted 2 CFR part 200
http://grants.nih.gov/grants/guide/notice-files/NOT-OD-15-046.html
• INTERIM Terms and Conditions (coming soon)
• UPDATED Grants Policy Statement (replaces 10/1/13 GPS)
– STAY TUNED for more updates…
Uniform Guidance Update
• Uniform Guidance
– NEARLY all FDP federal agencies working to have
standard Terms and Conditions
• Currently DOD agencies are NOT participating
– FDP federal agencies will update Prior Approval
Matrix based on UG
• TWO agencies agree discussion
– INPUT from Grantee Community will be considered
• COGR and FDP will mostly likely lead these input efforts
NIH Notices
NOT-OD-15-039
• 2 week Window of Consideration for Late Application Submission
• Acceptance of late applications will be made on a case-by-case basis,
dependent upon the explanation provided in a cover letter submitted with
the application
• NIH does not expect to accept any applications received beyond the
window of consideration or for RFAs that specify no late applications will
be accepted.
• Reasons for late submission must be in relation to the individual(s) with
the PD/PI role on the application
• For multiple PD/PI (MPI) applications, the reasons may apply to any or all
of the PD/PIs
NIH Notices
Examples of Reasons Why Late Applications Might Be Accepted
• Death of an immediate family member of the PD/PI (or MPI).
• Sudden acute severe illness of the PD/PI (MPI) or immediate family member.
• Temporary or ad hoc service by a PD/PI on an NIH advisory group during the
two months preceding or the two months following the application due date.
Examples of qualifying service include: participation in an NIH study
section/special emphasis panel, NIH Board of Scientific Counselors, Program
Advisory Committee, or an NIH Advisory Board/Council. Qualifying service
does not include participation in NIH activities other than those involved in
extramural/intramural peer review or NIH Advisory Council/Board service.
• Delays due to weather, natural disasters, or other emergency situations, not to
exceed the time the applicant organization is closed.
• For PD/PIs who are eligible for continuous submission
(http://grants.nih.gov/grants/peer/continuous_submission.htm), the late
application policy applies to activities not covered under the continuous
submission policy (i.e., other than R01, R21, and R34 funding opportunities
that use standard due dates).
NIH Notices
Examples of Reasons Why Late Applications Will Not Be Accepted
• Heavy teaching or administrative responsibilities, relocation of a laboratory,
ongoing or non-severe health problems, personal events, participation in
review activities for other Federal agencies or private organizations,
attendance at scientific meetings, or a very busy schedule.
• Review service for participants other than a PD/PI or MPI, acute health issues
or death in the family of a participant other than a PD/PI or MPI.
• Problems with computer systems at the applicant organization, problems with
a system-to-system grant submission service, or failure to complete or renew
required registrations in advance of the application due date.
• Failure to follow instructions in the Application Guide or funding opportunity
announcement.
• Correction of errors or addressing warnings after 5 PM local (applicant
organization) time on the application due date. Applicants are encouraged to
submit in advance of the due date to allow time to correct errors and/or
address warnings identified in the NIH validation process.
NIH Notices
• NOT-OD-15-044
– ASSIST To Become an Option for Submission of Applications for
Most Competing Grant Programs in 2015
– Throughout 2015, ASSIST will become an option on a grant
program by grant program basis (by activity code). The first set
of grant programs will include the R03 and R21 programs and
is targeted for the end of January 2015.
– Use of ASSIST is optional; Grants.gov downloadable forms and
system-to-system solutions also remain viable options for
application preparation and submission to NIH
– NOTE: Cayuse is more user friendly and has additional
functionality
NIH Notices
NOT-OD-15-048
• FY 2015 Kirchstein-NRSA Budgetary Levels
• All FY 2015 awards previously issued using FY 2014 stipend levels will be
revised to adjust stipends to the FY 2015 level.
• Appointments to institutional training grants that have already been awarded in FY
2015 must be amended via xTrain to reflect the FY 2015 stipend levels once the
training grant award has been adjusted by the NIH
• Current stipend levels are to be used in the preparation of future competing and
non-competing NRSA institutional training grant and individual fellowship
applications. They will be administratively applied to all applications currently in
the review process.
• The NIH will provide funds for Tuition and Fees, Training Related Expenses, and
Institutional Allowance, as detailed below. Those amounts do not change with
the implementation of the FY 2015 budget.
NIH Notices
NOT-OD-15-049
• FY 2015 NIH salary cap is $183,300 effective January 11, 2015
• Salaries up to this level are allowed to be charged starting January 11,
2015, to NIH funded grants provided the necessary funds are
available.
• The ORSP Proposal Preparation page and Cayuse data have been
updated to reflect the new NIH Salary Cap level.
• Please use the new salary cap maximum when preparing all future NIH
grant proposals.
NIH Notices
• NOT-OD-15-051
– NIH Requirement for Federal Recognition of Same-Sex
Spouses/Marriages by Grant and Research and Development
Contract Recipients
– Marital or spousal considerations are relevant to the NIH
grants and R&D contracts communities in the collection of
financial conflicts of interest (COI) information
• 42 C.F.R. Part 50, Subpart F, Promoting Objectivity in Research
• 45 C.F.R. Part 94, Responsible Prospective Contractors
• 42 C.F.R. Part 52h, Scientific Peer Review of Research Grant
Applications and Research and Development Contract Projects
Process Reminders
• INTERNAL to MUSC
– Congruency Review Process Change
• ALL PHS Just-In-Time (JIT) AFTER 1/1/2015
• & ALL PHS Awards (excludes non-competes) AFTER 3/1/15
• More Information – SEE November 18th slide presentation
http://academicdepartments.musc.edu/research/orsp/
– Confidential Disclosure Agreements (CDA’s)
• Reviewed, Approved & Signed by ORSP
• ? about CDA’s call the ORSP Grants Administrator
– ePDS (routed & approved)BEFORE agreement
review can begin in ORSP
Process Reminders
• EXTERNAL to MUSC
– DOD 2nd level approval for MUSC approved protocols
and amendments (both humans and animals)
• MANDATORY for DOD, different than NIH
• Anticipate DELAYS and impact on MUSC project
• NONCOMPLIANCE will be EXPENSIVE!
– ClinicalTrials.gov https://clinicaltrials.gov/
• Portal to be Improved: “The Carrot Approach”
• More Focus on Compliance
• Noncompliance RISKS ALL MUSC’s federal funding
“The BIG Stick Approach”
Miscellaneous Updates
• INTERNAL
– F&A rates determined by ACTIVITY and LOCATION
• SPONSOR does NOT dictate MUSC’s F&A rate
• A lot of sub-awards does NOT dictate OFF campus
• Questions, PLEASE call ORSP Grants Administrator
http://academicdepartments.musc.edu/research/orsp/proposal_preparation/#rates
– Training Sessions and Dates Planned for 2015
http://academicdepartments.musc.edu/research/orsp/training/
• EXTERNAL
– Grants.gov PLANNED shutdown Feb. 14-17
– NSF to roll-out BUILT-IN proposal submission
compliance checks (end of January 2015)
• MUST be 100% compliant to be reviewed
• PI’s WILL get system generated error messages
THANK YOU
• Questions/Comments?
• PLEASE complete a survey & THANK YOU
• Next ORSP Information Session:
February 18, 2015 @ 10:30 am, IOP Auditorium