Research Administration Updates & Information Session 9/17/2014 Office of Research and Sponsored Programs (ORSP) 843-792-3838 Topics Covered • Introduction & Introductions • NIH Notices/Updates • SciENcv • Uniform Guidance Updates • Reminders/Miscellaneous • Questions/Feedback NIH Notices & Updates NOT-OD-13-097 – eRA Commons User IDs required for graduate and undergraduate student roles – 1 or more person-months effort on project – NIH requests the students complete profile – Has been a ‘warning’ since October 2013 – Will be an ‘error’ beginning October 2014 NIH Notices & Updates NOT-OD-14-084 – NIH Updating Closeout Policies & Procedures – Effective for project end dates after 9/30/2014 – “Bilateral closeout” – ALL final reports submitted (90 days) and accepted within 180 days – “Unilateral closeout” – without receipt of acceptable final reports (out of compliance) • Risk of disallowed costs and/or debt • GCA closeout processes – May change to align with Uniform Guidance – Frequently Asked Questions on grant closeout NIH Notices & Updates NOT-OD-14-113 – Description of how Individual Development Plans (IDPs) are used by the Institution – NOT specific IDPs for individuals – Required when Participant list includes Graduate Students and PostDocs – ALL progress reports submitted on/after 10/1/2014 – RPPR Section B “Accomplishments” Question B4 – Also required for training and professional development awards/components (e.g. T, F, K, R25, R13, D43) – Dr. Ed Krug and Dr. Joann Sullivan drafted a template for MUSC NIH Notices & Updates NOT-OD-14-129 – eRA Commons User IDs required for the primary Sponsor in Individual Fellowship applications – NIH and AHRQ requirement – Instructions: • List the Sponsor as Senior/Key Person 1 • Use the 'Other' or 'Other Professional Role' in the Project Role field and provide the text 'Sponsor' in the other Project Role Category field • Provide a valid Commons Username with the 'Sponsor' role in the Credential field NIH Notices & Updates Update: Additional Education Information attachment – Individual Fellowship (F30, F31, F32) – Cayuse is adding a new validation • Consulted with NIH • NIH to update guide • Similar confusion nationwide Science Experts Network Curriculum Vitae SciENcv − Biosketch preparation for federal applications − Currently for NIH biosketch preparation NSF functionality coming with system update Interagency Working group includes: DOD, DOE, EPA, NEW, NIH, NSF, Smithsonian and USDA − Will add SciENcv information to ORSP page − SciENcv FAQs − Instructions (pdf) Uniform Guidance • Uniform Guidance QUICK REVIEW – Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards – Supersedes and streamlines requirements from OMB Circulars A-21, A-87, A-110 and A122 – Effective December 26th, 2014 Uniform Guidance • Uniform Guidance Updates – CONFIRMED: nothing more from agencies – Procurement Standards: 1 Year Grace Period – Requirement for timing of Close-outs within 90 days extended to 120 days for NSF & NIH – “Must” and “Should” Importance in UG • Must is a requirement. • Should is a recommended best practice. Uniform Guidance • Uniform Guidance Updates (cont.) – “Subrecipient” & “Contractor” determinations • Subrecipient characteristics – Determines who is eligible to receive what federal assistance – Performance measured in relation to whether objectives of federal program were met – Has responsibility for programmatic decision making – Responsible for adherence to applicable federal program requirements specified in federal award – Per the agreement, uses the federal funds to carry out a program for public purpose specified in authorizing statute vs. providing goods & services just benefiting the pass-through entity Uniform Guidance • Uniform Guidance Updates (cont.) – “Subrecipient” & “Contractor” determinations • Contractor characteristics – Provides goods and services within normal business operations – Provides similar goods and services to many different purchasers – Normally operates in a competitive environment – Provides goods or services that are ancillary to the operation of the federal program – NOT subject to the compliance requirements of the federal program as a result of the agreement, though similar requirements could apply for other reasons Reminders/Miscellaneous • NIH will be rolling out new requirements related to ClinicalTrials.gov • NSF clarifies inclement weather policy – IF NSF shuts down due to weather/natural causes on the day of the grant deadline, then the deadline will be the very next day. – Same for the submitting institution IF there is an Official Shutdown of the entity, deadline is next day Reminders/Miscellaneous • PLEASE check and recheck FISCAL UNIT on the ePDS • Mistakes lead to delays in correct unit number for udak • Delays spending/work on the project • Creates administrative delays: PEARS, etc. • Wastes everyone’s time (YOURS, GCA and ORSP) Reminders/Miscellaneous • ORSP MUST review and approve ALL proposals PRIOR to submission – Even if sponsoring entity doesn’t require a signature – Some submissions don’t allow for ORSP or Authorized Official sign-off or approval – PLEASE get ORSP in-the-loop REGARDLESS of application process/procedures, THANKS! Reminders/Miscellaneous • ORSP & Departmental/Unit Coordination – Proposals should be reviewed by initiating unit BEFORE going to ORSP – SAME for JIT REQUESTS • Effort changes may have occurred • ORSP may or may not have a way to know • JIT should be pre-reviewed by unit – best practice Reminders/Miscellaneous • NEXT ORSP sponsored Training – October 28, 2014 – 10:30 AM in 803 Harborview Tower – http://academicdepartments.musc.edu/resear ch/orsp/ Questions? Please complete feedback survey. Thank you for your time!