ADDING AND MANAGING
USERS
E-mail Addresses
Every user account must have an email address
The address is used by NHS Jobs to communicate with the user.
The address should be an official work address.
Permissions
A ‘permission’ is a set of actions that a user can be allowed to
perform on NHS Jobs, for example:
• Manage vacancies
• Review applications
• Set-up interview events
Roles
A ‘Role’ is a collection of permissions.
There are standard roles on NHS Jobs, eg:
• Recruiting Manager
• Recruiting Officer
• Approver
You can define up to 20 local roles too.
User Accounts Screen
Filtering Accounts
Click to
select a
role…
Click to
select a
status…
…then click
to apply
selected
filters
Statuses
• Inactive- the account has been temporarily ‘disabled’
• Locked- the account has been automatically locked-out after the
user has tried to log-in five times with incorrect password or
security code.
• OK- the normal status
• Password expired-the user hasn’t refreshed their password as
required.
Disabling and
activating
Click to
activate a
disabled
account
Click to reset a
password
Click to
disable an
account
Adding users
Click here
Adding users
Click here to
enter details
of another
user
Click here to
create the
accounts
based on the
details you
have entered
Editing users
Click here
Editing users
Change the
name or role
here
Tick the
permissions
for the user .
User Account Reports
Three reports are
available
Account Lockout
Enter date
range…
…and/or pick a
user…
…then click here
to apply the
filters you have
just specified.
Inactive Accounts
Pick a time
period
…and/or pick a
user…
…then click here
to apply the
filters you have
just specified.
The report will list any accounts that have been inactive for as long as the time
period you have selected.
Access
Enter date
range…
…and/or pick a
user…
…then click here
to apply the
filters you have
just specified.
Role Management
Click to add a
local role.
Standard roles
can only be
viewed
Click to see
the users
Local roles can
be edited and
deleted
Adding a Role
Enter a name for
the role.
Tick the
permissions to
be included in
the role.