By Daisy Montalvo,Johnathan
Pardo, Tiffany Sandoval
WORD-PROCESSING BASICS
Chapter Outline
 Chapter 6 Overview
Lesson 6–1 Creating a Document
Lesson 6–2 Editing a Document
Lesson 6–3 Formatting a Document
Chapter Review and Assessment
6–3
Formatting a Document
 Explain what default formatting is.
 Identify four parts of any document that can
be formatted.
 Summarize the advantages of dividing a
document into sections for formatting.
 Compare portrait and landscape orientation.
6–3
Formatting a Document
 Explain what default formatting is.
 Identify four parts of any document that can
be formatted.
 Summarize the advantages of dividing a
document into sections for formatting.
 Compare portrait and landscape orientation.
Default
 a preset option in a
program
opciónautomátia
opción preestablecida en
un programa
style
 a set of formats for
similar elements in a
document
estilo
conjunto de formatos para
elementos similares de un
documento
Section
 a part of a document
that contains specific
format settings
Seccion
parte de un documento
que contiene parámetros
de formato específicos
page format
 the arrangement of
text on a page
Formato depagina
disposición del
texto en una página
Appearance Is Important
 A document’s
formatting—its
appearance—is
sometimes as
important as its
contents. This is why
word-processing
programs have so
many tools to format
documents.
.Word-processing programs
include many preset formats,
called defaults. The program
applies these formats
automatically, unless you
change them. For example,
many word processors use
Times New Roman as the
default font. Word 2007,
however, uses Calibri, but you
can change to a different font
whenever you want.
You can format four distinct
parts of a document: characters,
Formatting Characters
 Character formatting lets Font size is the height of
you change the look of
characters, measured in
points. One point equals
letters. Three primary
1/72 inch.
formats are applied to
characters:
 The font is the family of
characters used. A font is
a named set of
characters that have the
same appearance.
Popular fonts are Times
New Roman and Arial .
Formatting Characters
 Font styles are characteristics such as
boldface and italic.
 Programs make it easy to format
similar groups of characters the same
way throughout a document. For
instance, you can create a set of
formatting characteristics, called a
style, for all the subheadings in a
document. When you apply that style
to all subheadings, you apply that
group of formats in one step.
Formatting Paragraphs
 A paragraph is any text
that ends with the press
of the Enter key.
Whenever you press
Enter, you create a
paragraph. You can
change many
paragraph formats,
including:


.Alignment—the way a
paragraph lines up between the
page’s left and right margins
Line spacing—the amount of
space between the lines of text
in a paragraph
Indentation—added space
between a margin and the text
.
.
.Tabs—stops placed along a
line. Pressing the Tab key
moves the insertion point to the
next stop. Tabs can be used to
align text in tables or columns.
Formatting Paragraphs
 You can apply these paragraph formats
through dialog boxes, but you can also apply
some of them by using ruler settings. In Word
2007, for example, you can create a tab stop by
displaying the ruler and then clicking the
horizontal ruler at the point where the tab stop
should appear. You can change a paragraph’s
indentation by dragging indent markers, which
normally are found at each end of the ruler.
Ruler settings apply only to the paragraph that
contains the insertion point, or to selected
paragraphs.
Formatting Pages
 In some word processors, a section is part of a
document that contains specific format
settings. A document begins as one section,
but it can be split into more than one. You can
format each section in its own unique way
Formatting Pages
 Page formatting affects how and where text is
positioned on the page. The main features in page
formatting are:
 Paper size—Various sizes of paper can be used to
create documents.
 Orientation—Text can be printed in one or two
directions, or orientations. In portrait orientation, text
is printed down the page’s long edge, creating a page
that is taller than it is wide. In landscape orientation,
text is printed down the page’s short edge, creating a
page that is wider than it is tall.
Formatting Pages
 Margins—the space between
the four paper edges and the
text. This open space frames
the page and can make the
text easier to read.
 Headers and footers
Headers and footers—special
information placed at the top of
the page (headers) or at the
bottom (footers). These
placeholders can show page
numbers, the date, or the
document’s title.
Graphics—drawings,
photographs, or other images.
Some graphics, like charts and
graphs, are informative. Others
are decorative. Many wordprocessing programs let you
create or add graphics.
Chapter 6 assesment
1.Which of the following is not a
function of a ? word-processing
program
C.SCANNING
2.Which type of software do people
use most often?
B.word processor
3.This means using the mouse or
keyboard to move through a
document
C. scrolling
4.When you type a document in a
word-processing program, how many
blank space(s) should you insert
between sentences?
A.1
5.In this typing mode, as you type
new characters, they replace any
characters in front of them.
B.overtype mode
6.This stores cut or copied text while
you work.
D.Clipboard
7.You can use this command to
relocate items that are stored on the
Clipboard.
A.Paste
 8.A document’s appearance is called its
_____.
C.formatting
 9. In a word-processing program, you press
Enter to create one of these.
C.paragraph
select text
 a software feature that
allows the user to highlight,
or select, any amount of
text in a document for
editing
recurso de
software
que
permite al
usuario
resaltar
una
cantidad
cualquiera
de texto
de un
document
o para
editarlo
copy
 places a duplicate
of the selected
text or object on
the Clipboard
pone una copia del
texto u objeto
seleccionado en el
‘Clipboard’(sujetapa
peles)
cut
 removes the
selected text or
object from a
document and
places it on the
Clipboard
remueve el texto
u objecto
seleccionado y
lo pone en el
‘Clipboard’(sujet
apapeles)
paste
 inserts into a
document a
duplicate of
text or object
from the
Clipboard
inserta en el
documento una
copia del texto u
objeto que esta en
el
‘Clipboard’(sujetaP
apeles
undo
 removes the
most recent
edit from a
document
deshacer)
deshace la
edicion mas
reciente de un
documento
redo
 removes
the most
recent edit
from a
document
desace el
efecto del
comando
‘undo’(rehacer).
review
 A. Open a word-processing program and type
these directions in full. Add the heading
Formatting Sample above the first line of text.
Then do the following: (1) Copy your text and
paste the copy below the first paragraph; (2)
Format the text by changing fonts and type size;
(3) Change the page to landscape orientation;
(4) Add a header; and (5) Print your document.
Remember to save your file.
review
 B. Open a word processing program. Choose one of
the menus on the menu bar or tabs on the Word
2007 ribbon. Write the items listed on the menu or
the groups listed on the tab. Choose two of the
menu items or one of the groups. Look up the
commands in the Help system. Take notes on what
you read. Make a presentation to the class
describing which actions result from choosing each
command. Identify a way that someone could use
the commands in working on a document.
Chapter
 Which of the following is not a function of a
word processing program? scanning
 Which type of software do people use most
often? word processor
 This means using the mouse or keyboard to
move through a document. Scrolling
 When you type a document in a word processing
program how many blank spaces should you
insert between sentences? 1
 In this typing mode as you type new characters
they replace any characters in front of them.
Overtype mode
 This stores cut or copied text while you work.
Clipboard
 You can use this command to relocate I tems
that are stored on the Clipboard. Paste
 A formattin document’s appearance is called its