Florida Computer-Based
Assessment District-wide
Infrastructure Readiness
Trial Training
Spring 2014
1
Clarification of On-line Test
Content
• Infrastructure Readiness Trial
– Invalid sample of test-like material
• ePAT Practice Tests in TestNav and TestHear (accommodated
forms)
– FCAT 2.0 Reading (Grades 6, 7, 8, 9, 10, and Retake)
– FCAT 2.0 Mathematics (Grades 5 and 6)
– FCAT Mathematics Retake
– Algebra I End-of-Course (EOC)
– Biology I EOC
– Civics EOC
– Geometry EOC
– US History EOC
• Full Test Content
2
Infrastructure Readiness Trial vs.
ePAT Practice Tests
• Please remember that the content in the Infrastructure Test is
NOT appropriate for student practice.
Infrastructure Trial Test
Practice Tests (ePATs)
Designed to test school and
Designed specifically to introduce students
district infrastructure and requires to the testing platform, the e‐tools, and the
a specific number of large items
types of questions that will be on the
computer‐based assessment
Available only through school
setup and administration in the
Training Center in
PearsonAccess
Available to all students from
PearsonAccess
Will place an equivalent load on
district network infrastructure
similar to that of actual
computer‐based testing
Runs as “stand alone” software – does not
place any data traffic load on district
network or internet bandwidth
3
Infrastructure Readiness Trial vs.
ePAT Practice Tests (contd.)
• Please remember that the content in the Infrastructure Test is
NOT appropriate for student practice.
Infrastructure Trial Test
Practice Tests (ePATs)
Demonstrates full security of
testing platform
Does not demonstrate security of testing
platform, which makes it more accessible
for students to use at home
Single trial test developed to be
used with all of Florida’s
computer‐based assessments
A practice test is developed for each
content area
- FCAT 2.0 Reading (Grades 6, 7, 8, 9, 10,
and Retake)
- FCAT 2.0 Mathematics (Grades 5 and 6)
- FCAT Mathematics Retake
- Algebra 1, Biology 1, Civics, Geometry,
and US History EOCs
4
Infrastructure Readiness Trial:
Schedule of Activities
Dates
School Assessment Coordinator/ Technology Coordinator
March 10-14
• Download and read the Infrastructure Readiness Guide.
• Create your passwords for each Pearson site.
March 17-18
• Create the same testing environment that will be used for Spring testing
(e.g., testing rooms, number of computers, appropriate switches and hubs,
power supplies).
• Download and install Proctor Caching Software and TestNav 6.9 and/or
latest TestHear software (if it has not already been installed).
• Prepare test sessions in the PearsonAcess Training Center and print
Student Authorization Tickets and Seal Codes, as applicable
•Use the tools (e.g., TestNav System Check) provided by Pearson to
determine network user capacity and bandwidth requirements.
• Run Proctor Caching and cache content for Trial.
• Simulate the appropriate number of student logins based on the total
number of computers intended to use concurrently for testing in the spring.
• Start test session, monitor progress, and stop test session.
March 19
April 2
• Collect feedback from volunteers and submit summary to district.
• Complete one comment form online per school.
5
School Assessment Coordinator
School Technology Coordinator
Summary of Responsibilities
Create sample students
Select proctor cache computer(s) and download and
install proctor caching software
Create sample test session
Download and install TestNav 6.9 on all student
workstations and/or TestHear on selected
computers, and configure TestNav 6.9 and/or
TestHear to use proctor caching
Print Student Authorization Tickets
and Seal Codes, as applicable
Conduct the System Check Tool
Cache test content (test sessions)
Start proctor cache software and configure browser
setting for caching test content
Coordinate the Infrastructure Trial
–Start test session
–Use appropriate script
–Monitor session
–Stop session
Assist with technical issues during the Trial
Collect feedback from volunteers
and complete school comment
form at
https://www.surveymonkey.com/s/
NRDH2LQ.
Purge test content from proctor caching computer
after successful completion of trial
6
PearsonAccess “Operational” and
PearsonAccess Training Center
• PearsonAccess (www.PearsonAccess.com/fl )
• “Operational” Blue Header
– A website used for almost all test preparation (e.g., preID, test
setup, administration, and reporting tasks).
– Verify you are accessing the correct administration every time
you log in.
• Training Center Brown Header
– Access the Training Center Tab on the PearsonAccess home
page
– Provides an opportunity to practice PearsonAccess tasks and
means of managing the Infrastructure Readiness Trial
Note: User accounts are required for school assessment coordinators
to access both sites. Technology coordinators can work with school
assessment coordinators to access sites, as needed.
7
Before the Trial
8
Before Trial:
Creating Sample Students
• Sample students must be created within the Training Center in
order to administer the Infrastructure Readiness Trial.
– Not actual students in your school
• The number of sample students to be created should be based
on the maximum number of computers that will be used
concurrently during testing.
– Creating at least ten percent more students that you plan to
test concurrently to have extra Student Authorization
Tickets in the event of any login complications.
• Each ticket is valid for one login attempt, unless the student is
resumed in PearsonAccess.
– Instructions for resuming students are provided on pages 21-23
of the Infrastructure Readiness Guide.
9
Before Trial:
Creating Sample Students
• 1. Log in to the Training Center.
• 2. Go to the home page and click Create Students.
• 3. Ensure that you see your school listed under the
Organization drop-down menu.
10
Before Trial:
Creating Sample Students (contd.)
• 4. Next, you must
– designate a CLASS NAME (create a new class or select an
existing class from the drop-down menu) and USE ALL CAPS
– test name (Florida Infrastructure Readiness Trial), and
– the number of sample students you would like to create. Up to
99 sample students can be created at a time.
• 5. Click Create Students
11
Before Trial:
Creating Sample Students (contd.)
• 6. A prompt will then appear to continue with creating students.
Select Yes – Create Students to continue, or No – Cancel Create
to cancel.
• 7. A confirmation screen will appear once the sample students have
been created.
• 8. Repeat the steps above until you have created sample students
for the number of computers that will be tested concurrently, plus at
least 10% additional students.
12
Before Trial:
Creating a Sample Test Session
• 1. In the Training Center, Go to the Test Management tab and click
on Manage Test Sessions.
• 2. Click on New Session.
• 3. Enter the Session Name, School, Test to be Administered
(“Infrastructure Readiness Trial”), Default Form Group Type
(“TestHear Reading Test” or “TestNav”), Scheduled Start Date,
Scheduled Start Time, and Location/Room.
Entering a date and time for a session is for planning only. A
session has to manually be started on the Session Details screen.
13
Before Trial:
Creating a Sample Test Session (contd.)
• 4. Click View By: Classes to see a list of classes. Click the box
next to the name of the class to be added. (View By: Students can
also be used and individual students can be selected.)
• 5. Click Save to create the session. A confirmation page will be
displayed once the session has been created.
14
Before Trial:
Printing Student Authorization Tickets
Authorization tickets include a Login ID and test code for each
individual sample student. This information is necessary in order to
log in to the Infrastructure Readiness Trial.
•
•
•
1. In the Training Center, go to the Test Management tab and click Manage
Test Sessions.
2. Click the session name to go to the Session Details screen for that test
session.
3. To print authorization tickets, click on Authorizations > Student
Authorizations and then select the format in which you would like to
download tickets.
– The authorization tickets can be downloaded in three different formats: Detail
View, Grid View, and List View.
• a. Detail View only shows one authorization ticket per page.
• b. Grid View shows six authorization tickets per page in a three row/two
column layout.
• c. List View displays three authorization tickets per page separated
horizontally.
15
Before Trial:
Printing Student Authorization Tickets (contd.)
• Once you have selected the file you want, open it and print the
authorization tickets.
Note: It is strongly recommended that you select one format and
use it consistently at your school.
16
Before Trial:
Printing Seal Codes (TestNav Only)
• 1. In the Training Center, go to the Test Management tab and click
Manage Test Sessions.
• 2. Click the session name to go to the Session Details screen for that
test session.
• 3. To print seal codes, click on Authorizations > Seal Codes.
• 4. Open and print the seal code.
17
Before Trial: Configuring Browser Setting for
Caching Test Content (Technology Coordinator)
• Once the Infrastructure Readiness Trial test session has
been created, content can be cached.
• Notify your technology coordinator to Configure the
Browser Setting for Caching Test Content and cache
the content (see instructions in Technology Coordinator
Guide posted at www.PearsonAccess.com/fl under
Support tab. Disregard any references to completing
tasks in PearsonAccess; the Infrastructure Readiness
Trial is managed via the Training Center.
18
Before Trial: Configuring Browser Setting for
Caching Test Content (Technology Coordinator)
• 1. The Proctor Caching Software must be enabled and running.
• 2. The Web browser must be configured (see Technology
Coordinator Guide).
• 3. Java version 1.4.2_, 1.5.0_x, or 1.6.0_x must be installed. (A
caching applet requires a Sun-compatibleJava Plug-in to run. To
determine your Java version, visit http://javatester.org and click “Test
the version of Java your browser is using.” Once clicked, your Java
version will appear in a pink box. Go to http://java.sun.com to
download a newer version, if necessary.)
• 4. Pop-ups must be enabled for etest.pearson.com.
• 5. The site https://www8.etest.pearson.com should be added to the
list of Trusted Sites in your browser.
19
Before Trial: Configuring Browser Setting
for Caching Test Content-Windows (contd.)
Important Note:
• The test content cannot be cached from the Proctor Caching
computer; instead use any other computer on the same network
as the caching computer.
• In order to cache a test, change the proxy settings within the
browser using the applicable set of instructions based on the
browser you are using. The proxy settings only have to be
changed on the computer being used to cache test content.
The browser settings do not need to be adjusted on the
student workstations. Take note of proxy setting in your
browser; after caching, you will need to change your setting
back to resume access to internet sites.
• The Infrastructure Readiness Trial is now ready to be cached.
20
Before Trial: Caching Test
Content
• Log in to the Training Center and navigate to Test
Management > Manage Test Sessions. Select a
session to cache and click on the Session Name to go
to the Session Details screen. Then click the Proctor
Caching button.
• Then, a page will be displayed with instruction, click
Next.
21
Before Trial: Caching Test
Content (contd.)
• A page will be displayed with the contents to be cached. Click Next.
• A page will then be displayed showing the progress of the caching
process.
22
Before Trial: Caching Test
Content (contd.)
•
•
•
After all test items have been retrieved, the status page on the workstation used to
cache test content will present a confirmation message.
At this point, the Proctor Caching computer is ready for the Infrastructure
Trial. Click Return to Session Details to return to the Session Details screen.
Note: The main reason a test may not be cached properly is if Pearson’s sites
have not been allowed through a district’s or school’s content filter or firewall.
Refer to the Additional Configuration Requirements section of the Technology
Coordinator Guide pages 33–37 for instructions on allowing Pearson’s sites 23
through content filters and firewalls.
Before Trial:
Starting the Test Session
The session must be started before sample students are able to log in
to the Infrastructure Readiness Trial.
•
•
•
•
•
1.In the Training Center, go to the Test Management tab and click Manage Test
Sessions.
2. Click the session name to go to the Session Details screen for the test session.
3. Click Start in the top left corner of the Session Details screen.
4. A confirmation screen will appear. Select Yes – Start Session to start the session
or No – Cancel if you don’t want to start the session yet.
5. A confirmation page will be displayed once the session has been started
successfully.
24
During the Trial
25
Conducting the Infrastructure
Readiness Trial
• Volunteers log in to complete the Trial test.
– Volunteers will simulate the testing process.
– Students or adult volunteers can be used - not necessary that computer-based
testing students are used.
– Trial is NOT appropriate for student practice.
– One volunteer can log in on multiple computers (5-8 tickets per volunteer is
recommended) because volunteers supply a random answer every 10 seconds.
•
Once Student Authorization Tickets have been designated for each volunteer
and seal codes have been posted (for TestNav Infrastructure Trials), call the
volunteers into the room.
– Ensure that volunteers sign into TestNav or TestHear according to which software
you are using for the Trial.
• They will need to be in the correct session and assigned the correct Form Group
Type to be able to successfully sign into the software (see pages 13-14 in the
Infrastructure Readiness Guide).
– Once the Infrastructure Readiness Trial has started, a volunteer must log into each
computer to be used for testing.
– Each volunteer should be provided a pen or pencil to log issues on back of the
Student Authorization Tickets.
•
•
Use the script provided in the Infrastructure Readiness Guide pages18-20.
Estimated time for Trial is approximately 30 minutes.
26
Launching TestNav 6.9
• TestNav 6.9 is launched
by double-clicking the
TestNav 6.9 icon on the
desktop.
• Enter the URL for the
Infrastructure Readiness
Trial in the Address line.
This URL can be found on
the Student Authorization
Tickets. (Note: The URL
is case sensitive.)
• Click Go and TestNav will
present a login page.
27
Logging in to the Infrastructure
Readiness Trial via TestNav
• Enter the Login ID and Test Code and click Login.
• TestNav will load the test items and the welcome
screen will appear.
28
Launching TestHear
• TestHear is launched by double-clicking
the TestHear icon on the desktop.
• Enter the URL printed
on the Student Authorization Tickets and
click GO to proceed to the student login
screen.
29
Logging in to the Infrastructure
Readiness Trial via TestHear
• Enter the Login
ID and Test
Code and click
Login.
• TestHear will
load the test
items and the
welcome
screen will
appear.
30
During the Trial:
Monitoring Test Session
• Once a session has been started, there are
a number of actions that may need to be
carried out in order to complete the
Infrastructure Readiness Trial.
• These actions may include:
– resuming sample students,
– resuming sample students with saved
responses, and
– marking tests in completed status.
31
During the Trial:
Monitoring Test Session (contd.)
Status
Description
Ready
The student has not logged into the session yet, but is ready to be
logged in.
Active
The student is currently in the session.
Exited
The student has exited the session, but has not submitted their
responses yet.
Completed
The student has completed the test and has successfully
submitted their responses.
Marked
Complete
The student’s responses have been submitted manually.
Resumed
The student is ready to log back into the session.
ResumedUpload
The student is ready to log back into the session with saved
responses.
32
During the Trial:
Resuming a Student
• 1. To resume a sample student, go to the session page and check
the box next to the Student Name that needs to be resumed. Then
click Resume Test.
33
During the Trial:
Resuming a Student (contd.)
• 2. After Resume is clicked, a confirmation page will display. Select
Yes – Resume Tests to start the session or No – Cancel if you
don’t want to resume the student yet.
• 3. Another confirmation page will be displayed once the student has
been successfully resumed.
• 4. Go back to the session page and the student’s status will now
show “Resumed” and the sample student will now be able to log
back in to the session.
• 5. If a student logs back into the test, but none of their responses
appear, the student will need to exit the test again.
• In order for the responses to be populated again, the student will
need to be marked in “Resumed-Upload” status.
– To mark the student in “Resumed- Upload” status, the student
will need to be resumed twice.
34
During the Trial: Common Error
Codes / Solutions
Error
Code
Description
Solution
20004
The login information you have
provided is incorrect. Please try
again!
Verify the student login
information has been entered
correctly and log in again.
20043
The test you are attempting to access
with this login information is already
in progress. If you are attempting to
restart this test, please notify your
Test Monitor to authorize your login
to resume the test.
Make sure the student is
either in Ready, Resumed,
or Resumed-Upload status
and log in again.
20007
Your test session has not been
started. Please notify your Test
Monitor!
Go to the session page and
click Start in the top left
corner. Students may now log
in.
35
Exiting the Infrastructure
Readiness Trial
• Once all test items have been viewed and
tools have been tested in the Infrastructure
Readiness Trial, the test can be submitted.
• Submit the test by clicking click Submit,
“Yes, submit my test” and Yes once
more.
• Responses will now be submitted and the
student status will show as “Completed”
on the Session Details screen.
36
After the Trial
37
After the Trial:
Stopping the Test Session
•
•
•
1. Before a session can be stopped, students must be either in
“Completed” or “Marked Complete” status. To stop the session, select Stop
in the top left corner of the session page.
– a. To mark a student’s test complete, the student must be in “Exited”
status.
– b. Go to the session page and check box beside the student to be
marked complete.
– c. Click Mark Test Complete.
– d. A confirmation page will be displayed and the student’s status will
now show “Marked Complete”.
2. After Stop is clicked, a confirmation page will display. Select Yes – Stop
Session to stop the session or No – Cancel if you don’t want to stop the
session.
3. Another confirmation page will be displayed once the session has been
stopped successfully.
38
After the Trial: Purging Test
Content (Technology Coordinator)
• Notify your technology coordinator to purge test content
• To purge test content (Windows):
– 1. Go to Start > Programs > Proctor Caching > Purge
Cache.
– 2. Click Delete to confirm that you would like to purge the
contents of the cache.
39
After the Trial: Infrastructure
Readiness Trial Survey
• To assist Pearson and the FLDOE to identify areas
of need and to direct resources and support
• One representative (School Assessment Coordinator
or Technology Coordinator) from each school:
– Review all notes on Student Authorization Tickets to
provide school-level response
– Provide feedback to District Staff by completing a
comment form online available at
https://www.surveymonkey.com/s/NRDH2LQ by April
2, 2014.
40
Support Calls
Information needed to diagnose technical issues
TestNav 6.9 /
TestHear
Pearson Access
•
•
•
•
•
•
Are you using PC or Mac?
What is your user role?
What screen are you on?
What task were you trying
to complete?
What was the error
message? If there was no
error message, what were
you trying to complete?
If you were working from
the manual, what page
were you on?
Proctor Caching
•
Is the student using a PC or a
Mac?
•
Are you using a PC or
Mac?
•
What is the session name?
•
•
What task was the student
trying to complete?
Were you setting up
Proctor Caching on a
workstation or a server?
•
Did an error code or message
appear?
•
Have you installed the
Proctor Caching software?
•
•
Can you provide a log file?
•
What is the IP address of the
proctor caching computer?
Did you start the Proctor
Caching software prior to
attempting to Proctor
Cache?
•
Do you use a proxy server, if
so, what is the IP address?
•
•
Have the TestNav / TestHear
URLs been allowed through
your firewall/Content filter?
Have the TestNav 6.9 URLs
been allowed through your
Firewall/Content filter?
41
Support Information
• Support resources for the Infrastructure Readiness Trial
can be located on the PearsonAccess Florida page
under Support > Additional Resources.
• These resources include downloads for:
– Infrastructure Readiness Guide (required)
– Technology Coordinator Guide (required)
– CBT Test Administrator Quick Reference Guide
(Optional)
42
District Contact Information
Student Assessment and Educational Testing
Maria C. Bruguera, Director I
Email: mbruguera@dadeschools.net or
Mara Ugando, Staff Specialist
Email: mugando@dadeschools.net
305-995-7520
Infrastructure and System Support
Mr. Roly Avila, Supervisor
Email: Ravila@dadeschools.net
305-995-3334
43