regular PubMed

(module 4.5)
PubMed/How to Use MY NCBI
Instructions - This part of the:
course is a PowerPoint demonstration
intended to introduce you to MY NCBI
module is off-line and is intended as an
information resource for reference use.
Table of Contents
How to register and sign into MY NCBI
Setting up filters in MY NCBI
Saving searches for your MY NCBI account
Receiving email alerts for the searches
Collections and My Bibliography
To register , add filters and use the MY NCBI options , you
must directly access PubMed using the following address:
From the PubMed display , you will see the MY NCBI/Sign
in box. Click on this MY NCBI box to Register.
You will be directed to the MY NCBI
Sign In page. To register for MY NCBI,
click on the Register for an account
link. If you are already registered, you
can click on Sign in to NCBI. Note that
you can link your Sign to your Google
(gmail) account.
You now have to fill in a short Registration page.
Select a Username and a Password plus enter
your E-mail address..
You also will need to set up a Security Question
in case you forget your password.
For the 5 character image, enter this
literally including capitals. When the form
is complete, click on Create account.
Reminder: Make sure you save your
Username and Password.
After clicking on Create account,
you will receive this message.
Go to your email account to
confirm your email address.
Open a similar confirmation email from My NCBI. Click on
the blue hypertext link to
activate the new account.
To access My NCBI, you will need to Sign In with
your Username and Password.
Note: This is the process once you have registered
and want to return to your My NCBI account.
To Sign in directly to NCBI,
enter your NCBI Username
and Password in the boxes
and click on Sign in.
After signing in to My NCBI, the PubMed
Search page will display your name and
also give you a Sign Out option. To go to
the MY NCBI page, click MY NCBI logo.
This is the MY NCBI page and includes many options that
we will discuss – 1st Filters. Filters allow My NCBI users
to identify sets of articles within search results.
Open the Filters section by clicking on the Manage Filters.
Make sure you keep the Filters for PubMed option.
In the Browse/Search for PubMed
Filters, we have clicked on Popular. The
most common filters are listed on this
page and you can choose more than 1.
When you choose a filter, the My NCBI
page will refresh and apply the filter.
By checking the box, choose the Free
Full Text Filter. You may choose other
filters that are of use to you.
Note that the filter(s) you have
chosen are listed in the Your
PubMed filter list.
To add another important filter,
click on the LinkOut category.
After accessing the LinkOut
category, enter HINARI in the
search box and click on the
Search button.
Once the HINARI LinkOut option
appears, check the Filter box to add
this 2nd filter.
Note: LinkOut is the PubMed
program that adds the HINARI icons
in the Abstract format and allows
access to the full-text documents.
Both filters you have chosen are listed in the
Your PubMed filter list. You can delete any filter
by clicking on the check in the Active column.
Return to the 1st MY NCBI page by clicking on
either MY NCBI that is next to your name or the
MY NCBI logo.
Using the Search NCBI databases box,
complete a search for HIV AND pregnancy
- by entering the term in the search box
and clicking on Search button.
In PubMed, these are the results for
the search for HIV AND pregnancy.
Click on the Save search hyperlink
that is available when you are signed
into your MY NCBI account.
Note: these two LinkOut filters are similar
to the HINARI and Free Full Text tabs that
appear when a HINARI/PubMed search is
completed. If logged into your MY NCBI
account, they will display in any regular
PubMed/MY NCBI searches you complete
but you must be in HINARI/ PubMed to
have full-text article access.
My NCBI gives you the option to save or
cancel the specific search. In this case,
save the search.
By saving this search, you can receive
emails that list new citations for Free Full
Text and HINARI articles on this subject.
The green check box notes the
Save Search successful outcome.
Next, click on the Yes, please
button and Save – to display the
following screen.
My NCBI has confirmed that this search was
saved. You now have the option to receive
email updates or not receive updates (about
the new articles published on this search topic).
In this case, the email updates options chosen
are: ‘Yes, please…Monthly’ on the first Monday
in the Abstract format (vs. text or MEDLINE)
and receive 50 items. Select the options you
want and click on the Save button.
The green check box notes the
Your Search was saved. Return to
your MY NCBI account by clicking
on the Edit your search settings.
When you return to the My NCBI page, you can see a list of the
saved searches in the Saved Searches box - in this case ‘HIV
AND pregnancy’ and ‘malaria AND bednets’. You can re-run a
search by clicking on the title of the search. You also delete the
search by clicking on Managed Saved Searches.
Note: the email that you receive from MY NCBI will have citations
to recently published articles. To get the full-text article, you will
need to return to HINARI and locate the specific journal issue.
• We have used regular PubMed to register and
add the filters to your MY NCBI account.
• When want to make changes to your MY NCBI
profile or add/save more searches, you must go
to regular PubMed and open your MY NCBI
account. (
• If you go to HINARI/PubMed and try to open
your MY NCBI account, you will get the
message on the next slide.
Notes continued
• The ‘saved searches’ email messages that you
receive will have the citations and abstracts but not
the links to the full-text articles.
• You will have to login to HINARI, return to the
HINARI Journal collection A-Z list, locate the
specific journal, issue and article and then view or
download the full-text.
• While your email is open, you can open a 2nd tab in
your web browser or a 2nd web browser and toggle
(go back and forth) from the email message with the
citation to HINARI.
• You also can save the citations from the email
message as a .txt or .doc and then open the file.
We will discuss a MY NCBI option called Collections.
While MY NCBI is active, we have completed a
PubMed search for diabetes AND developing
countries. This search has resulted in 1955 citations.
In the Send to drop down menu, we have activated
Collections and will click on Add to Collections and
added the first 1000 items. You can check the
citations boxes to select specific articles to save.
Note: in the Display Settings menu, you may change
the Summary display to any that you prefer.
In the MY NCBI Collections page, 1000 items
from PubMed have been transferred; you can
limit the # by checking the boxes. We have
clicked on the Create new collection button
and, in the Enter a name for your collection
box, written diabetes/dev countries. To save
this collection, click on the Save button.
Note: you will need complete the search in
regular PubMed, not HINARI/PubMed since
your MY NCBI account must be opened.
This slide confirms that Your
collection was saved. Click
on the Edit your collection link.
On the Collections page, the
citations are listed. You have
the following options: Edit
settings, save as a text file plus
delete or view the citations.
We have clicked on the MY NCBI
icon. In the Collections section, note
the new diabetes/dev countries
entry and that you can edit it.
• We have used regular PubMed to add
Collections to your MY NCBI account.
• On a search results page, you will note the Free
full text and HINARI filters in the top, right corner.
• Your MY NCBI account has added them to the
search. Since you are in regular PubMed and
NOT HINARI/PubMed, the icons in the HINARI
filters listing will not give you access to the fulltext articles.
• You must be in HINARI/PubMed to get the
access to the full-text articles of go to the HINARI
Journals Content A-Z list.
We will discuss one final MY NCBI option called
My Bibliography that allows you to save your
publications or other citations to your account.
While MY NCBI is active, we have completed a
PubMed search for an author (in this case, one of
the trainers). This search has resulted in 4
We have checked the boxes in the 3 appropriate
citations from this search. In the Send to drop
down menu, we have activated My Bibliography
and will click on Add to My Bibliography.
In the MY Bibliography, 3 items
from PubMed have been
transferred. Click on the Save
button. Note that you also can
save items to Other citations.
This slide confirms that New
Items were added to your
bibliography. Click on the Edit
your biblipgraphy link.
On the My Bibliography page, the
saved citations are listed. From this
page, you have the following options:
Move, delete, view the citations plus
Sort by Date, group or citation type.
Click on MY NCBI icon.
On the My NCBI page, the My Bibliography
box contains 3 items. Also note that 1000
citations for diabetes/dev countries are
listed in the Collections box.
This is the end of Module 4 Part 5.
There is a workbook to accompany this
part of the module. Updated 2013 12.