Apply Contract and
Procurement Procedures
Unit Guide
Certificate IV in Project Management 17871
Qualification Code BSB41507
Unit Code BSBPMG408A
BSBPMG408A Apply Contract and Procurement Procedures
Units of Study – Certificate
Units in the Certificate IV of Project Management
BSBPMG401A
Apply Project Scope Management Techniques
BSBPMG402A
Apply Time Management Techniques
BSBPMG403A
Apply Cost Management Techniques
BSBPMG404A
Apply Quality Management Techniques
BSBPMG405A
Apply Human Resource Management Approaches
BSBPMG406A
Apply Communication Management Techniques
BSBPMG407A
Apply Risk Management Techniques
BSBPMG408A
Apply Contract and Procurement Procedures
BSBPMG408A Apply Contract and Procurement Procedures
Apply Contract and Procurement Procedures
On completion of this unit you will –
– have the skills and knowledge required to assist with contracting
and procurement for a project
– be able to identify procurement and contract requirements and
assist with contractor selection
– be able to conduct contracting and procurement activities
• This unit is Ungraded which means that you will be found
Competent or Not Yet Competent based on the
completion of the assessment activities and the evidence
of competency provided.
BSBPMG408A Apply Contract and Procurement Procedures
Elements of Competency
•
Each unit of study is composed of elements of
competency
•
Apply Contract and Procurement Procedures comprises
4 elements of competency –
1. Assist with contract and procurement planning
2. Contribute to contractor selection process
3. Conduct contracting and procurement activities
4. Conduct finalisation activities
•
Elements of competency are further broken down into
performance criteria, these can be found on the next
slides
BSBPMG408A Apply Contract and Procurement Procedures
1. Assist with contract and procurement
planning
1. Contribute to the establishment of procurement
requirements
2. Act under delegated authority to contribute to the
development of the procurement management plan
3. Contribute to the development of project documentation
for contract definition and formation
BSBPMG408A Apply Contract and Procurement Procedures
2. Contribute to contractor selection process
1. Gather and evaluate information on potential suppliers
2. Make recommendations to assist in selection of
preferred contractors
3. Provide contribution to the definition of agreed terms
and conditions with preferred contractor/s
4. Assist with the development of the final tendering and
contractual documentation
BSBPMG408A Apply Contract and Procurement Procedures
3. Conduct contract and procurement
activities
1. Undertake procurement activities and maintain
information so that reporting, confidentiality and audit
requirements are met
2. Receive, reconcile and register supplies in accordance
with established procedures to facilitate payment
throughout project
3. Monitor and control contractors and suppliers and their
activities for compliance with designated
responsibilities, deliverables, time/cost and quality
conformance and other requirements
BSBPMG408A Apply Contract and Procurement Procedures
4. Conduct finalisation activities
1. Test and accept supplies to ensure quality and
suitability for purpose
2. Provide assistance in the ongoing review of project
outcomes using available records and information to
determine the effectiveness of contracting and
procurement activities
3. Report contracting and procurement management
issues and responses to others for application in future
projects
BSBPMG408A Apply Contract and Procurement Procedures
Associated Readings
• Mandatory –
• PMBOK Chapter 12 – 12.1, 12.2, 12.3, 12.4
• Recommended –
 Learning Guide 1 – N/A
 Learning Guide 2 – Develop Project Plans, pages 16 and 17
 Learning Guide 3 – Administer & Monitor Project, pages 8 to 10
 Learning Guide 4 – Finalise Project, pages 2 and 3, 6 and 7
 Learning Guide 5 – Review Project, pages 2 to 5
BSBPMG408A Apply Contract and Procurement Procedures
Learning and Assessment Activities
Forums - during weeks 17 and 18
Procurement Procedures
Quiz – due week 18
Project Procurement
BSBPMG408A Apply Contract and Procurement Procedures
Team Assignment Criteria
Team Assignment
Components
Marks
Basic Competency
Procurement Register
10
Table of major procurement and
contracting requirements for human
and non-human resources
Sourcing approach detailed and
responsibility assigned
Table of detailed procurement and
contracting requirements including
human and non-human resources
Selection criteria and contract
requirements also included
Assessment and selection
approach
5
Detailed assessment and
selection approach for a major
procurement
Detailed assessment and selection
approach for several major
procurements
Procurement procedures
5
Basic procurement policies and
procedures developed including
contract review and approval
Advanced procurement policies and
procedures developed including
flowcharts and different processes as
values increase
Total
20
13 to 16
BSBPMG408A Apply Contract and Procurement Procedures
Higher Competency
17 to 20
Individual Assignment Criteria
Individual Assignment
Components
Marks
Basic Competency
Higher Competency
Procurement Register
10
Table of major procurement and contracting
requirements for human and non-human
resources
Sourcing approach detailed and
responsibility assigned
Table of detailed procurement and contracting
requirements including human and non-human
resources
Selection criteria and contract requirements
also included
Assessment and
selection approach
10
Detailed assessment and selection
approach for a major procurement
Detailed assessment and selection approach
for several major procurements
Procurement
procedures
10
Basic procurement policies and procedures
developed including contract review and
approval
Advanced procurement policies and
procedures developed including flowcharts and
different processes as values increase
Contract management
procedures
10
Basic contract management policies and
procedures including contract manager,
responsibilities, escalation and review
process
Advanced contract management policies and
procedures including contract change control,
performance bonuses and penalties
Contract
Reports
10
Mock up contract performance report for a
major procurement
Mock up contract performance reports for
several major procurements
Performance
Total
60
40 to 50
BSBPMG408A Apply Contract and Procurement Procedures
51 to 60
Best wishes for your studies
Crows Nest TAFE and the
Business and Commerce Business Line of the
Northern Sydney Institute
wish you success in your studies!
BSBPMG408A Apply Contract and Procurement Procedures