Chapter 5 Project Planning
“ If you don’t plan for the project, you are planning for failure”
“ Plans act as a road map of complicated process to manage project”
Chapter 5 Planning 1

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5.
6.
6 Stages of Project Planning
Preliminary coordination with various parties(client,developer,govt. agency…)
Provide detail description of various tasks involved.
Deriving project budget.
Work on schedule.
Project status report.
Project termination.
Chapter 5 Planning 2

Focus of this chapter
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Discuss the first two stages of project planning.
Develop tools and techniques for the planning process.
Chapter 5 Planning 3

Why initial project coordination with various parties crucial?
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Define objectives & scopes of the project.
Technical objectives are established.
Basic areas of performance responsibilities delegated.
Tentative schedules and budgets are worked out.
Chapter 5 Planning 4

What is project’s deliverables?
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Involving client in early part of planning process.
Determine client’s needs and expectations
Some project starts with front ends – bidding all the way to commissioning and delivery
Others may be construction on product development
Chapter 5 Planning 5

9 Key Elements of Project Plan
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4.
Overview
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Short summary of the objectives and scope of the project.
Objectives
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Detailed statement of the goals (profit, etc ….)
General Approach
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Describes both the managerial and the technical approaches.
Contractual Aspects
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A complete list and description of all reporting requirement.
Chapter 5 Planning 6

Elements of Project Plan (cont.)
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6.
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Schedules
Various schedule and lists of all milestone.
a) b)
Resources
Budget.
Cost monitoring and control.
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Personnel
Personnel requirements (subcontracting)
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Evaluation Methods
Be evaluated against the standard.
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Potential Problems
Anticipate potential difficulties.
Chapter 5 Planning 7

Chapter 5 Planning 8

Chapter 5 Planning 9

Role of System Integration in Project
Management
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Integrating the technical disciplines (science or art) of the project to achieve the customer’s objectives.
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Who is the customer?
Chapter 5 Planning 10

3 Major Objectives of System
Integration
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3.
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Performance
System design, reliability, quality, maintainability, etc.
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Effectiveness
Design system to achieve performance in an optimal manner.
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Cost
Value engineering examines all cost trade off.
Chapter 5 Planning 11

1.
2.
Hierarchical Planning System
3.
Goals must be specified.
Identifying the set of required activities to achieve the goals.
Each activities and events can be decomposed into sub-activities and sub-events.
Chapter 5 Planning 12

Planning Process Tools
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Gozinto Chart.
Work Breakdown Structure (WBS).
Linear Responsibility Chart.
TREND
Plan to include design, fabrication/construction(prototype), mass production
R & D is also a project - > uncertainties
Chapter 5 Planning 13

Gozinto Chart
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Named after famous Italian mathematician, Prof. Zepartzat Gozinto.
Similar set-up with Bill of Materials.
A Tree-Diagram.
Chapter 5 Planning 14

Chapter 5 Planning 15

Work Breakdown Structure
(WBS)
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Project sub-divided into hierarchical units of tasks, work packages, and work units.
Each part of unit tasks, work packages and work units is budget able, in terms of money, labor hours, and other requisite resources.
Chapter 5 Planning 16

Work Breakdown Structure
(WBS)
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Project is breakdown into a group of activities.
Each activity is breakdown into a task list.
This task list is put into a calendar.
Then, assign people, time, money and other resources.
Chapter 5 Planning 17

Work Breakdown Structure
(WBS)
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Schedule Task list into calendar.
Activity Calendar
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Assigning people, time, money to each activity.
Make themselves competent.
Managing “intelligent” people.
Chapter 5 Planning 18

Activities: Work Breakdown
Structure
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Breakdown task into activities
Top-down refinement possible
List activities which form a single operation or function which you know is achievable
Work breakdown structure
(Product breakdown structure)
Chapter 5 Planning 19

Chapter 5 Planning 20

Example of WBS: “Holiday” holiday passport travel documents tickets insurance booking choose resort brochures confirm household cat!
Chapter 5 Planning 21

List of activities
•Booking:
• get brochures
• choose resort
• make booking
• confirm booking
•Travel documents:
• check passport
• book tickets
• get insurance
•Household:
• feeding the cat!
•This is a simple example:
• inoculations
• visas
• travel money
• etc.
Chapter 5 Planning 22

Time Management
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When activities happen:
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Start and finish
How long they take:
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Estimates vs. actual?
Relationship between activities:
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Dependencies
Parallel activities
Chapter 5 Planning 23

Gantt chart
Chapter 5 Planning 24

People
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Task assignment
Responsibility for task completion:
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Task management
Liaison with other tasks
Meetings
Chapter 5 Planning 25

Linear Responsibility Matrix
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Show the relationship of personnel
(who is responsible for what) and to identify where special coordination is necessary.
Chapter 5 Planning 26

Linear Responsibility Matrix - Holiday
Chapter 5 Planning 27

Linear Responsibility Example
Chapter 5 Planning 28

Linear Responsibility Example
Chapter 5 Planning 29