Action Planning
Template
PLANNING WITH
PURPOSE
This powerpoint presentation has been developed
for use by Landcare Groups and Networks.
It is designed to be used in conjunction with the
“Planning with Purpose” guide.
Feel free to add your group’s personal information
and to edit to suit your planning day’s needs.
Xxxx Landcare Group
PLANNING WITH
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The Next 5 Years
“Our Plan for the Future”
Insert date
Welcome &
Introductions
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 Welcome…
 Introductions…
 Your day, your participation…
Background
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
We saw a need, a seed was sown …xxxx to 201x

Build upon the strong xx
achievements

“Back to the future” Review the past….Planning 201x to
201x

Collective participation, sense of belonging & ownership
[insert group dates]
xx traditions &
insert group name
Purpose of our
Planning day
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 Provide group direction/community ownership
 Create a shared vision and values
 Assist with acquisition of required financial, physical and intellectual resources
 Provide a reference for community groups, corporate and agency partners and
other interested parties
 Ensure important elements of sustainable land management are prioritised
and achievable actions identified
Putting your Ideas
into Action
XXXX Landcare Planning day
XXXX Landcare 5 year Action Plan
Implementing the Plan
Eg: applying for funding, field days
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Format of the Day
Time
Item
Minutes
Insert times
Introduction
15
Exploring Landcare
45
Mission, Vision, Areas of Interest
60
BREAK
45
Objectives, Action Planning
90
BREAK
15
Wrap Up
15
FINISH
Rules for a
successful day
 Phones off
 One person at a time
 Respect the opinion of others
 Listen to and accept all ideas
 Participate but don’t dominate
 Keep to the timetable
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Exploring Landcare
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1)
What do you think are the issues that face our
community that can be supported by Landcare?
2)
What do I want out of Landcare?
(to be completed in small groups)
3)
What can our Landcare group do better?
4)
What is restricting you or others getting more
involved in Landcare?
Contents of an
Action Plan
1)
2)
3)
4)
5)
6)
7)
8)
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Mission Statement
Vision of the Group
Purpose of the plan
How the plan was developed and who was
involved
A brief history of the group
A map of the Landcare Group area
Priority Issues
Objectives and Action Table
Contents of an
Action Plan cont.
Plus it may include:
9) Social data
10) Demographic data
11) Biophysical data
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Mission Statement
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
A mission statement is a brief description of a group’s fundamental
purpose.

A mission statement answers the question:
"Why do we exist?"

It also covers the ‘what’ and ‘how’ of your group’s focus.

The mission statement articulates the group's purpose for members, for
partners and investors and focuses on the group’s current state.
Mission Statement cont.
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Example:
Our Group's purpose is to promote sustainable farming practices through well managed projects
to significantly increase their adoption across our Landcare Group area
 What is our current Mission Statement?
 What do we value in our Landcare Group?

You may want to workshop your values now.
 Do we need to create/update our Mission Statement?
 If so refer to Appendix 2A, Creating a Mission Statement, in the
Planning Guide.
Creating a Vision
PLANNING WITH
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
A vision is your inspiration and the framework for your planning.

It answers the question:
"Where do we want to go?"

When creating a vision a group is articulating its dreams and hopes for
what it would like to achieve.

It sets the direction for planning but doesn’t tell you how you are going to
get there.

A vision statement is for your group - not for your partners or
stakeholders.
Creating a Vision cont.
PLANNING WITH
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Example:
In 2015, the Arawata Landcare Group will have hosted five years of annual
open Farm Days that demonstrated and shared local knowledge and which
have assisted the majority of farmers in the district to adopt best practices
in sustainable agriculture.
 What is our current Vision?
 Do we need to create/update our Vision?
 If so refer to Appendix 2B, Creating a Vision, in the
Planning Guide.
Purpose of the Plan
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 In a short paragraph outline why the plan was developed:
"What purpose will it serve and how will it be used?"
 It will inform members, partners, potential investors and supporters
of the intention of the plan and how the Group intends to use it.
 Having a clear purpose will increase the likelihood of the plan being
used and not left on the shelf.
Brief History
Think of this as a mini resumé
In a short paragraph outline:
 When and why the Group was started
 Group accomplishments
 Group highlights and successes
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Map of the Area
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A map of the area informs people easily of the geographic
location of the Group
 Do we have a current map or do we need to get one?
 Does it still reflect our area?
 Are there any layers missing?
 Who can help develop/upgrade our map?
Priority Issues
and Areas of Interest
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These issues are generally higher level issues rather than actual projects or specific actions.
Example:
Priority issue – Soils eroding from farms and entering waterways
.
Method – 1. Hold field days and establish farm discussion groups to promote best
practice and share local knowledge
2. Establish demonstration sites
Justification – 1. Best practices in soil management have been successfully trialled
in the local area. Field days and discussion groups are effective methods of
promoting these practices.
2. Demonstration sites on farms using these methods would be good
for hosting the field days and visits by discussion groups.
Priority Issues
and Areas of Interest cont.

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List the priority issues for your area:

Use the information collected from earlier in the day
– Exploring Landcare

Include any issues from previous plans still relevant

Briefly describe how each issue is to be tackled – methods used

Provide justification for those methods
Work in small groups to refine issues, and develop methods and
justification – 2 or 3 issues per group – 15 mins per issue
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Take a well earned
BREAK!!
Resume at xx:xx
Objectives
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 Objectives help set targets for the priority issues and timeframes so you
know when they have been achieved.
 For each priority issue create objectives:
“these are the end results”.
 Are there any objectives from an earlier plan that can be incorporated?
 NB: there can be multiple objectives for each priority issue.
Objectives cont.
S.M.A.R.T

Specific

Measurable

Achievable

Relevant

Time-framed
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Example of a
S.M.A.R.T Objective
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Old Objective
Mitigate the effects of soil erosion to improve the land
productivity and water.
Alternative
Promote local best management practices that protect
soils and improve water quality to 20 farmers in our
Group area over the next 12 months.
Work in small groups to update objectives and create actions.
Action Planning
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 For each objective create the actions required to implement them:
“this is the what, who, where and when”.
Answering the following questions can be a useful guide:
 What actions are appropriate to this objective?
 Which actions will we take first?
 Who will do them?
 When will these actions happen?
 Who are our potential partners?
 What resources do we need?
 Where will these resources be found?
Objectives into Actions
PLANNING WITH
PURPOSE
Example:
Objective:
Protect remnant vegetation on private land by excluding stock,
controlling pests, increasing plant diversity and linking patches through
vegetation corridors
Step-by-step Actions:

Map all remnant vegetation and identify fenced and unfenced –
plus who, when, how……

Approach landholders with unfenced to ask if they would like to
fence it off

Secure funding to provide landholders with fencing subsidy
Summing Up

What have we achieved today?

What are the next steps:


Social data?

Demographic data?

Biophysical data?
Who will take this forward?
CONGRATULATIONS!!!
PLANNING WITH
PURPOSE