Objectives
 Understand the FI SAP coding
 Display fund center information
 Check whether budgets have been updated and the
available balance has been affected

ZFD1
 Check current budget and available budget on the
budget report

ZFB1
 Check original / revised budget at the department level

ZFBC
 Check the available cash for your Foundation fund.

ZFTB
Table of Contents
Task
Page
SAP Coding
5
Funds center hierarchy - FMSE
7
ZFD1
18
ZFB1
25
ZFBC
30
Search for foundation fund number - FM5S
41
ZFTB
46
Performance Support
50
SAP Coding
Term
Example
 Fund Center / Cost Center
 235110055
 Grant
 4000198
 Sponsored class
 5500001
Supplies
 GL Account, Commitment
Item
 550005
Office-Supplies
 Material Group (ME51N)
 50005615 Supplies-Office
FM (Funds Management)
Module
 Stores budgeting and fund accounting
information

Budget - Expenditures - Encumbrances = Available Balance
 Provide the lowest possible level to create a
balance sheet in the system
 Workflow will manage processes that were
previously taken care of using the paper
budget transfer form
FMSE
 Display hierarchy variant of Fund Centers

Drilldown to Person Responsible
 Set-up according to the NKU Organization
Chart
 Controls workflow and helps with
security
 Provides a list of fund cost centers by
division/department/area
FMSE continued
Display
button
Enter Hierarchy Variant of 000 and FM Area of NK01. Click
Display.
FMSE continued
Expand the folders to display
Superior Fund Centers and
Department Fund Centers.
Double click a Fund Center
number to drilldown.
FMSE continued
The person responsible
is displayed on the Basic
data tab.
FMSE continued
The Superior funds center is
displayed on the Hierarchy
tab.
KS13
 Display Cost Center information




Cost Center number
Name
Person responsible
Cost Center Category
 Revenue account
 Expense account
 Both
KS13 – Initial screen
Click the Match code button for Cost center.
KS13 continued
1) Maximum no. of hits is
500
Click Continue
KS13 continued
Double click the Cost Center.
KS13 continued
Click Execute.
KS13 continued
Change Layout
button
1
2
3
4
Available Balance Reports
 ZFD1

Check whether budgets have been updated and the
available balance has been affected
 ZFB1

Check current budget and available budget on the
budget report
 ZFBC

Check original / revised budget at the departmente
level
 Available budget
 ZFTB

Check the available cash for your Foundation fund
ZFD1
 4 pages of available balance information




Commitment / Actuals line item detail
Requisitions
Purchase Orders
Funds Reservations
 Travel Encumbrances

Parked actuals
 Not paid by Accounts Payable

Revised, Consumed, and Available budget
ZFD1
Enter the Superior Fund Center (example above) or a Department Fund
Center (Or value (s) field) and then click Execute.
At any time you can turn the
navigation panel On/Off by
clicking this button.
ZFD1 - Page 1
ZFD1 - Page 2
ZFD1 - Page 3
ZFD1 - Page 3 continued
ZFD1 - Page 4
ZFB1
 1 page of available balance information

Budget Transfers
 Receiver / Sender

Re-allocations
 Sender / Receiver
ZFB1
Enter the Superior Fund Center (example above) or a Department Fund Center
(Or value (s) field) and then click Execute.
At any time you can turn the
navigation panel On/Off by
clicking this button.
ZFB1 continued
ZFB1 continued
ZFB1 continued
ZFBC
 1 page of available balance information

Original Budget

Revised Budget
 Line item detail

Available Balance
ZFBC
Enter the Superior Fund Center (example above) or a Department Fund
Center (Or value (s) field) and then click Execute.
At any time you can turn the
navigation panel On/Off by
clicking this button.
ZFBC continued
ZFBC continued
Drilldown and exporting to
Excel
 Drilldown capabilities on Amount in any
report
 Export to Excel







Select List from the Menu bar
Select Export
Select Local File
Select Spreadsheet
Click Enter
Name the file
Click Generate
Drilldown on Documents
starting with 28
Click on Line Item Li to display the FI document.
Drilldown on Documents
starting with 28 continued
Double-click on the
Doc. Number to view
FI documents.
Drilldown on Documents
starting with 28 continued
You can double click the individual documents
to see the FI-CA documents in more detail.
Export to Excel
Export to Excel continued
Export to Excel continued
Name the file and change the directory if you want to save the
file to another location.
Drilldown to Print/Save in
Excel format
Office Integration
button
Office Integration
Select Microsoft Excel
radio button
Click Continue
Office Integration continued
The report is now displayed in Excel
format. Click the File button to Save
a copy to your computer, to change
Page Setup to Landscape before
printing, and to Print.
FM5S
 Display Fund number



Separate and distinct fiscal/accounting object
containing a self-balancing set of accounts
Used to budget and control costs
Identify source and use of funding
FM5S – Initial screen
FM Area is always NK01. Click Enter.
FM5S continued
Click the Match code button.
FM5S continued
Maximum no. of hits is
500.
Click Continue.
FM5S continued
You receive a list of Fund
numbers. You can search on
name.
ZFTB
ZFTB
At any time you can turn the
navigation panel On/Off by
clicking this button.
ZFTB continued
ZFTB continued
Drilldown to Campus
Management documents
Double-click
on balance.
Drilldown to Campus
Management documents
Click on the checkbox against the FI Document for
which you want to see the FI-CA documents and then
click the button.
Drilldown to Campus
Management documents
Click on the header
button to view header
detail information.
Drilldown to Campus
Management documents
Double-click on
Reference key to view
the FI documents.
Drilldown to Campus
Management documents
Double-click on individual
FI-CA documents to see
the individual FI-CA
documents.
Drilldown to Campus
Management documents
You can double click the individual documents
to see the FI-CA documents in more detail.
Thank you!
 We sincerely thank
you for investing your
time with us.
Questions?